FROM THE FACULTY SENATE OFFICE: Proposed Revisions to University Council Bylaws
ALMANAC BETWEEN ISSUES: March 10, 2000


The following sections of the University Council Bylaws contain proposed revisions which will be presented for discussion only at the Council meeting on March 22, 2000. See Almanac September 22, 1998, on-line at www.upenn.edu/almanac/v45/n04/councilinsert.html for the complete current Bylaws of the University Council.
Proposed Revisions to the Bylaws of University Council

(March 10, 2000)

Deletions are in brackets [ ]. Insertions are inside double asterisks ** **.

II. Membership

1. Composition

(f) [One] **Two** elected representatives of the Penn Professional Staff Assembly.

(h) [One] **Two** elected representatives of the A-3 Assembly.

3. Terms of Office

(b) The terms of office of new members of the Council, other than members elected to fill vacancies, shall commence with the taking up of [new] business at the [April] **first** meeting of the academic year. [at which time t] **T**he terms of office of retiring members of the Council shall conclude **upon the close of business at the last meeting of the academic year. The Steering Chair and the new Steering Committee shall take up items that may arise between the last meeting of the old Council and first meeting of the new Council. The Steering Chair shall report any such items at the first Council meeting of the academic year.**

IV. Meetings

3. Agenda

Any member of the University may suggest questions or proposals for the consideration of the University Council by submitting them in writing to the Steering Committee addressed to the Chair of the Steering Committee, [15 College Hall] **in care of the Faculty Senate Office**....

(d) The agenda of the [fifth] **seventh** [(January)] **(March)** stated meeting of the Council in each academic year shall include extended reports by the president, the provost and other administrators covering budgets and plans for the next academic year. Adequate time shall be allotted for full and open discussion of these reports.

(e) The agenda of the remaining ([February] March and April ) meetings shall include reports by Council committees and such other items as the Council may direct. The April meeting shall also include a preliminary discussion of issues to be dealt with in the coming academic year.

V. Steering Committee

1. Composition

The Steering committee shall consist of the president of the University, the provost, the chair, the chair-elect and the past chair of the Faculty Senate, the chair of the Undergraduate Assembly [and], the chair of the Graduate and Professional Student Assembly **, the chair of the Penn Professional Staff Assembly and the chair of the A-3 Assembly**. Drawn from the Council membership there shall be in addition four faculty members, one graduate/professional student, and one undergraduate student elected by the respective governing bodies, as well as one **additional** member of the Penn Professional Staff Assembly, and one **additional** member of the A-3 Assembly, each elected by their representative assemblies. The chair of the Faculty Senate shall be the chair of the Steering Committee....

VI. Committees

Third paragraph:

Any member of the University may be asked to serve on committees of the University Council and only members of the University shall be eligible for membership on the committees. All committee members are eligible for reappointment. Members may be reappointed, if mutually agreeable, for a maximum of four years total consecutive service. To provide continuity, chairs-elect may be designated. **Committee chairs, in consultation with their committee, may invite guests to attend committee meetings.**

Fourth paragraph:

**To the extent possible,** [E] **e**ach committee should normally include at least one faculty member, one undergraduate student and one graduate student who[, to the extent possible, should be] **are** members of the Council. The members of committees shall be selected by the respective governing and selective bodies in the numbers required for each committee. **Committee representatives of graduate/professional students, undergraduate students, the Penn Professional Staff Assembly and the A-3 Assembly who are unable to attend a meeting may select a non-voting alternate to take their place. If possible they should consult with their nominating body regarding the alternate.**

1. Standing Committees

a. Committee on Admissions and Financial Aid. "...The Committee shall consist of eight faculty members, one A-1 staff member, three graduate/professional, and three undergraduate students. The dean of each undergraduate school shall appoint one ex officio, non-voting representative to the Committee. The vice provost for university life **or his or her designee,** dean of admissions, director of the Penn Plan, and director of student financial aid are non-voting ex officio members."

b. Bookstore Committee**s**. "...The Committee shall consist of six faculty members, three A-1 staff members A-3 staff member, two graduate/professional students, and two undergraduates. The [director of the University bookstore] **vice president for business services or his or her designee is a non-voting ex officio member**."

c. Committee on Committees. Third paragraph: "The Committee will consist of six faculty members (including the chair-elect of the Faculty Senate). [(who] **They** will nominate faculty members for the various committees on behalf of the Faculty Senate[)]. In addition there will be a representative from each of the following: the [A-1 staff] Penn Professional Staff Assembly, the A-3 [staff] Assembly, the Graduate and Professional Student Assembly, and the **(undergraduate)** Nominations and Elections Committee. The chair-elect of the Faculty Senate shall be a voting ex officio member of the committee."

d. Committee on Communications. "...The Committee will consist of eight faculty members, two A-1 staff members, two A-3 staff members, two graduate/professional students, and two undergraduate students. The [assistant vice president for university relations] **director of university communications**, vice provost and director of libraries, vice provost for information systems and computing, and [associate] **vice president for business services or his or her designee, and associate vice president for campus services** shall be non-voting ex officio members of the Committee."

e. **Committee on** Community Relations [Committee]. "...The Committee shall consist of eight faculty members, four A-1 staff members two A-3 staff members, two graduate/professional students, and two undergraduates. At least three members shall reside in West Philadelphia. The [senior] **executive** vice president or his or her designee, the directors of recreation, community relations, [and] **the** Annenberg Center, [the director of] and the African-American Resource Center, the manager of WXPN-FM, and the [coordinator of off-campus living,] **directors of the Center for Community Partnerships, Civic House, and Community Housing** shall be non-voting ex officio members of the Committee."

f. **Committee on** Facilities [Committee]. "...The Committee shall consist of eight faculty members, three A-1 staff members, two A-3 staff members, two graduate/professional students, and two undergraduate students. The vice president for facilities [management] **services**, [director of community relations,] the chair of the Committee for an Accessible University, and the registrar shall be non-voting ex officio members of the Committee."

g.**Committee on** International Programs [Committee]. No other revision.

h. **Committee on** Librar**ies**[y Committee]. "...The Committee shall consist of eight faculty members, one A-1 staff member, one A-3 Assembly, two graduate/professional students, and two undergraduate students. The director of the Biddle Law Library and the **vice provost and** director of libraries shall be non-voting ex officio members of the Committee.

i. **Committee on** Personnel Benefits [Committee]. "...The Committee shall consist of eight faculty members (of whom one shall be a member of the Senate Committee on the Economic Status of the Faculty), three A-1 staff members (of whom one shall be a designated representative of the [A-1] **Penn Professional Staff** Assembly), two **representatives of the** A-3 **Assembly** [staff members], and one graduate/professional student. The comptroller, vice president for human resources, and **director of** benefits [manager] shall serve as non-voting ex officio members."

j. Committee on Pluralism. "...The Committee shall consist of eight faculty members, two **representatives of the Penn Professional Staff Assembly** [A-1 staff members], three **representatives of the** A-3 Assembly [staff members], three graduate/professional students, and three undergraduate students, with due regard for appropriate diversity. The [chairs of the Penn Professional Staff Assembly and the A-3 Assembly, and the] directors of the Penn Women's Center, the African-American Resource Center, [Student Life Programs,] **Academic Support Programs,** the Office of Fraternity and Sorority Affairs, [the Department of Residential Living,] **the Lesbian Gay Bisexual Transgender Center,** and the Office of International Programs shall be non-voting ex officio members of the Committee."

k. Committee on Recreation and Intercollegiate Athletics. No revision.

l. Committee on Research. "...The vice provost for research **and the executive director of research services** shall be [a] non-voting ex officio members."

m. **Committee on** Safety and Security [Committee]. "...The Committee shall consist of eight faculty members, two [administrators] **representatives of the Penn Professional Staff Assembly,** two [members] **representatives** of the A-3 Assembly, [two] **three** graduate/professional students, and three undergraduate students. The directors of fraternity and sorority affairs, [residential living, physical plant, public safety] the Penn Women's Center, [victim and security support] **special** services, [and public safety, of] transportation and parking [(] or his or her designee [)], the [coordinator] **director** of off-campus housing, the director of the African-American Resource Center, [and] the vice provost of university life **or his or her designee, and the vice president for public safety** shall be non-voting ex officio members of the Committee.

n. Committee on **Quality of** Student [Affairs] **Life**. "...The Committee shall consist of eight faculty members, two A-1 staff members, [two] **three** graduate/professional students, and three undergraduate students. The chair of the Undergraduate Assembly and the chair of the Graduate and Professional Student Assembly shall serve as voting ex officio members. The vice provost for university life or his or her designee, **the director of college houses and academic services** and the chaplain shall serve as non-voting ex officio members...."

Source: Faculty Senate Office


Posted 3/10/00

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