Front Page

In This Issue

CrimeStats

Between Issues

Welcome Back: From the President


Almanac Homepage

Compass Homepage

Staff Box

OPPORTUNITIES at PENN


Where to Find the Job Opportunities-Here and Elsewhere

Listed below are the new job opportunities at the University of Pennsylvania. Where the qualifications are described in terms of formal education or training, prior experience in the same field may be substituted.

There are approximately 280 additional open positions for examination at the Job Application Center, Funderburg Information Center, 3401 Walnut St. (215-898-7285). Hours of operation are Monday through Friday, 9 a.m.-1 p.m. New openings are also posted daily at the following locations: Blockley Hall, the Wharton School and the Dental School.

A full listing of job opportunities is at the Human Resource Services website: www.hr.upenn.edu/. Current employees needing access to the web, may go to the Computer Resource Center at 3732 Locust Walk with your PENNCard to obtain a list of computer labs on campus available for your use.

In addition, almost every public library in the Delaware Valley now provides web access. In the near future, as our office remodels the Job Application Center, we hope to have computers available for current employees and others to peruse the current job openings. Openings are also mailed to approximately 50 community sites weekly.

--Employment, H.R.

Please note: Faculty positions and positions at the Hospital and Health Systems are not included in these listings. For Hospital and Health System openings, contact 662-2999.


New Jobs for the week of December 22, 1997 to January 9, 1998

SCHOOL OF ARTS & SCIENCES

Contact: Anna Marcotte

ADMINISTRATIVE ASSISTANT I (121942AM) Provide faculty support; type, proofread & compose correspondence, documents & academic materials; handle inquiries; interpret policies/procedures; perform scheduling & maintain department calendar; assist in preparing dossiers; coordinate grants; maintain bulletin boards. QUALIFICATIONS : HS diploma; 2 years clerical/secretarial experience; type 55 wpm; knowledge of Microsoft Word, Excel & HTML for Macintosh; excellent communication & organizational skills. GRADE : G9; RANGE : $17,614-21,991; 1-6-98 Biology

ADMINISTRATIVE ASSISTANT I, PART-TIME (20 HRS) (122013AM) Handle telephone, mail, general inquiries, basic accounts payable/receivable & routine correspondence; perform photocopying; prepare publications; handle sales fulfillment. QUALIFICATIONS : HS diploma or equivalent; 1 year secretarial experience; database experience highly desired; excellent communication skills; PC skills including skills with accounting & word processing software. GRADE : G9; RANGE : $9.67-12.08; 12-23-97 Music

DIRECTOR OF OPERATIONS (010012AM) Ensure administrative support services for programs; manage relationships among various office; ensure compliance with policies; manage public relations & publications; handle technology administration & planning; oversee graduation audit & office management. QUALIFICATIONS : Master's degree preferred, ie MBA or equivalent; 5 years higher education experience; supervisory experience; ability to work with diverse constituencies; strong verbal & written communication skills & strategic planning experience desired. GRADE : P7; RANGE : $36,050-46,814; 1-8-98 The College


DENTAL SCHOOL

Contact: Alicia Brill

DENTAL ASSISTANT I (40 HRS) (122050RS) Prepare treatment area to current infection control guidelines; assist in preparation of patient records; assist chair-side utilizing 4- handed techniques; dispense & mix materials; expose, develop & mount X-rays; maintain equipment & sterilize clinical instruments; order & maintain supplies. QUALIFICATIONS : HS graduate; completion of accredited dental assisting program; Pennsylvania X-ray certification required; direct experience may be substituted for formal education; varied hours. GRADE : G7; RANGE : $17,068-21,247; 12-24-97 Dental Care Network


EXECUTIVE VICE PRESIDENT

Contact: Sue Hess

ASSISTANT MANAGER ACCOUNTS PAYABLE (010002SH) Coordinate departmental work flow; respond to inquiries from internal & external customers in timely manner; assist Manager in daily operation of department; assist in training of Accounts Payable staff & other University personnel; insure that AP process meets both quality & quantity goals. QUALIFICATIONS : BA/BS; supervisory experience; complete understanding of procurement & payables process; basic understanding of accounting practices & internal controls; strong team building, communication, leadership & customer service skills; thorough understanding of University disbursement policies highly desired. GRADE : P2; RANGE : $22,351-29,098; 1-7-98 Comptroller's Office


GRAD SCHOOL OF EDUCATION

Contact: Anna Marcotte

ADMINISTRATIVE ASSISTANT I (101584AM) Provide secretarial assistance to group of 3 people; type letters, handouts, charts & memos from dictaphone & handwritten materials; arrange appointments; schedule travel arrangements; open & screen mail; compose routine correspondence; maintain records & files; arrange conferences; heavy telephone responsibilities; some interaction with program sponsors & other program chapters is also required. QUALIFICATIONS : HS diploma or equivalent; minimum 2 years clerical and/or secretarial experience or equivalent; should have typing speed of 50 to 60 WPM & be proficient in Microsoft Word, Excel & Type Styler; position contingent upon grant funding. GRADE : G9; RANGE : $17,614-21,991; 1-9-98 SYTE


LAW SCHOOL

Contact: Anna Marcotte

DIRECTOR VIII (97122048RS) Develop, evaluate & manage computer services delivery; handle and manage technical projects; oversee installation, maintenance and inventory of computer services; oversee administration of computer labs; evaluate computing needs of school; manage staff; represent school on task forces & at conferences; prepare policy statements, manuals & publications; hire & train new staff; plan & implement training programs. QUALIFICATIONS : MA/MS degree in MIS or related field preferred; 7 years of related experience including 2 years in law related computing; experience in maintenance of microcomputers, academic/library computing & teaching desired; knowledge of various software applications necessary; ability to deliver network connectivity. GRADE : P11; RANGE : $56,135-70,246; 12-25-97 Computer Services


MEDICAL SCHOOL

Contact: Anna Marcotte/Lynn Nash-Wexler

ADMINISTRATIVE ASSISTANT II/III (40 HRS) (010015AM) Provide support to Finance Unit; maintain calendar; edit correspondence; assist with grant coordination; manage & organize filing systems; maintain databases & prepare spreadsheets; support other staff as needed. QUALIFICATIONS : HS diploma required, BA/BS preferred; AAII: 4 years relevant experience; AAIII: 6 years relevant experience; experience with word processing & databases; strong typing skills required, transcription skills preferred; excellent communication & organizational skills necessary; position contingent upon grant funding. GRADE : G10/G11; RANGE : $22,013-27,427/$23,425-29,723; 1-9-98 Institute for Human Gene Therapy

DIRECTOR VII (010016AM) Provide service to faculty on issues related to research business development including technology transfer, industry sponsored research & clinical trial collaboration; serve as liaison with industry on intellectual property development, sponsored research planning & marketing & identification of faculty research; assist in identification of intellectual property patent, copyright, licensing & technology commercialization opportunities. QUALIFICATIONS : MA/MS degree in life sciences; 7 to 10 years of relevant experience; experience in negotiating industry agreements including licensing & research; knowledge of academic-industry relationships related to tech transfer & industry sponsored research; excellent communications, analytical, interpersonal & organizational skills. GRADE : P10; RANGE : $48,822-64,066; 1-9-98 Venture & Industry

FISCAL COORDINATOR I (05662AM) Responsible for all aspects of service center/core facility account maintenance, reconciliation & monthly report preparation; prepare billing & perform A/R follow-up for core facilities; prepare & monitor billing for clinical lab (using IDX); review monthly report with service center directors; assist in service center budget development & data collection; enter & approve PO's, purchasing follow-up; prepare & process expenditure paperwork; maintain files; coordinate other shared services; handle maintenance contracts; prepare payroll in back up capacity. QUALIFICATIONS : BA/BS, preferably in Business or equivalent; knowledge of school & university financial policies, FinMIS & IDX preferred; must be proficient in Excel, Lotus, MS Word & FileMaker; excellent interpersonal skills & attention to detail required; ability to meet deadlines & work with minimal supervision. GRADE : P1; RANGE : $20,291-26,368; 1-9-98 Genetics

HEALTH SYSTEM PHYSICIAN (40 HRS) (122018LW) Provide professional urological medical & surgical services to patients of Health System; provide prompt, courteous & competent professional services in accordance with generally accepted professional standards for such services & with standards established from time to time by UPHS; take ownership of each patient episode to ensure delivery of quality care & total patient satisfaction; make sound clinical decisions for patients & families across health care continuum; promote organizational strategies & Mission of UPHS; participate in minimum of 100 hours per year of active & high quality teaching or equivalent service; prepare, in accordance with generally accepted medical practice & in accordance with policies & procedures of UPHS, records of all professional services rendered by Health System Physician; obtain & maintain appointment to medical staff of the Hospital of the University of Pennsylvania & associated faculty of University of Pennsylvania School of Medicine; obtain & maintain appointments to & clinical privileges with medical staffs of Presbyterian Medical Center & such other hospitals as UPHS may reasonably designate; maintain DEA license; maintain license to practice medicine without restriction or limitation in Pennsylvania; obtain & maintain status as participating provider in insurance programs as directed by UPHS; participate in CPUP Malpractice Insurance Plan. QUALIFICATIONS : MD License to practice medicine without restriction or limitation in Pennsylvania; Board certified in Urology; DEA licensure; completed residency in Urology at accredited institution; extensive clinical & surgical experience in adult Urology. GRADE / RANGE : UNGRADED; 12-23-97 Surgery/Urology

INFORMATION SYSTEMS SPECIALIST III (122057AM) Create & administer databases, WWW applications & Web sites; oversee encoding & production of videos for Internet usage; provide advancement of multimedia WWW applications. QUALIFICATIONS : MA/MS degree in MIS; 3 to 5 years relevant experience; proficiency in HTML, C, Active server; Visual FoxPro & SQL; ability to work independently & learn new technology; ability to be available for on-call duty. GRADE : P7; RANGE : $36,050- 46,814; 1-9-98 Academic Programs

OFFICE ADMINISTRATIVE ASSISTANT III (40 HRS) (122058AM) Process purchase orders & payment forms; assist in proposal & report preparation; maintain database records & files; aid in preparation of grant proposals & edit manuscripts for publication; analyze regulatory requirements & prepare documentation; process mail; answer telephones; maintain inventory; schedule meetings & events; make travel arrangements; handle inquiries & interview visitors. QUALIFICATIONS : BA/BS required; 2 to 3 years experience in office setting; good computer skills, including word processing & database management; attention to detail; motivation & ability to work independently; excellent interpersonal skills; position contingent upon grant funding. GRADE : G11; RANGE : $23,425-29,723; 12-25-97 Radiology

PROGRAMMER ANALYST I (05593RS) Develop & test computer code developed for database application; discuss project status & progress with project leader & client; install software which includes testing database application at client site; train client on use of application & supply documentation; program Visual Foxpro database. QUALIFICATIONS : BA/BS in Computer Science or Information Systems, MS preferred; exposure to database systems, experience with Oracle, FoxPro & FileMaker Pro desired; hands-on experience with PC's & Mac's; exposure to DB software & systems; experience with UNIX, VMS & NT. GRADE : P4; RANGE : $26,986-35,123; 12-22-97 Medical School Computing

RESEARCH COORDINATOR (122015LW) Responsible for coordination of research & administrative activities of NIH-funded study of obesity in infants & children; recruit subjects & maintain cohort retention throughout study; schedule & conduct home & hospital study visits & interviews; responsible for data collection, analysis, maintenance & quality assessment; maintain & administer databases, patient information & related records; prepare progress reports & assist in publication of scholarly articles; responsible for overseeing protocol compliance for study; responsible for general management of project, problem-solving & trouble-shooting; train & supervise lower level techs (if any) & student assistants. QUALIFICATIONS : BA/BS in Psychology or Social Science required; 2 to 3 years experience; strong verbal & written communication skills; computer proficiency; position contingent upon grant funding. GRADE : P3; RANGE : $24,617-31,982; 12-23-97 Psychiatry/Weight/Eating

RESEARCH COORDINATOR JR (122060LW) Collect data by conducting interviews or tabulating surveys; enter data into computerized database; conduct data analysis; perform literature searches in library & on databases; write reports on literature reviews; assist with grant proposal development; design data collection instruments; manage & organize data files; assist with manuscript preparation. QUALIFICATIONS : BA/BS in research-related field; must have excellent computer skills with statistical packages; strong verbal & written communication skills; position contingent upon grant funding. GRADE : P2; RANGE : $22,351-29,098; 12-24-97 Rheumatology

RESEARCH SPECIALIST I (122061LW) Develop protocols, equipment & testing methods for human & animal chemosensory research projects; perform equipment & lab maintenance; recruit study subjects; administer tests; collect & analyze data & assist in writing of scientific & clinical papers; supervise research assistants. QUALIFICATIONS : BA/BS in scientific or related field; 1 to 3 years experience in similar projects; position contingent upon grant funding. GRADE : P2; RANGE : $22,351-29,098; 12-24-97 Otorhinolaruyngology

RESEARCH SPECIALIST I (010010LW) Assist in research involving purification & chemical modification of recombinant proteases & inhibitors, kinetics & molecular mechanism of interaction of proteases with inhibitor. QUALIFICATIONS : BA/BS in Biology, Chemistry of Physics with interest in biochemistry; 1 to 3 years experience; lab experience in column chromatography; gel electrophoresis & enzymatic assays; should have understanding of proteins & enzymes; end date 6-30-99. GRADE : P2; RANGE : $22,351-29,098; 1-7-98 Pulmonary

RESEARCH SPECIALIST III (122014LW) Assess discharged substance abuse patients for possible treatment; provide HIV risk reduction counseling & refer for testing; establish treatment contracts for patients to participate in follow-up counseling; develop community resources/referral networks; review/abstract data from patient charts; attend clinical/research meetings; provide counseling to clients enrolled in drug treatment. QUALIFICATIONS : MA/MS required (Psychology or related field); 3 to 5 years experience working with clinical populations; experience with substance abusers preferred; knowledge of research design preferred; possible evenings/weekends; position contingent upon grant funding. GRADE : P3; RANGE : $24,617-31,982; 12-23-97 Psychiatry/Addictions

RESEARCH SPECIALIST III (122017LW) Screen & recruit patients; locate & re-interview subjects; conduct diagnostic interviews to assess DSM-IV Axis I & Axis II diagnoses; check charts & prepare data; maintain study jobs; integrate two arms of research study including veteran & non-veteran populations; supervise research technicians; manage research study protocols. QUALIFICATIONS : MA/MS degree in mental health profession; experience with substance abusers; diagnostic testing abilities; possible evenings/weekends; position contingent upon grant funding. GRADE : P4; RANGE : $26,986-35,123; 12-23-97 Psychiatry/Addictions

SECRETARY IV (40 HRS) (010003AM) Provide support for clinical trials; maintain office & patient records, reports & files; perform word processing; prepare correspondence; maintain calendar; schedule appointments & meetings; perform data entry using spreadsheets, databases & other programs. QUALIFICATIONS : HS diploma required, BA/BS preferred; 2 years experience in medical center setting; excellent organizational skills; ability to perform well in high pressure environment; strong verbal & written communication skills; excellent computer skills (word processing; spreadsheets & databases). GRADE : G9; RANGE : $20,130-25,133; 1-6-98 Institute for Human Gene Therapy


NURSING

Contact: Sue Hess

ADMINISTRATIVE ASSISTANT II (071188SH) Provide overall administrative clerical support to principal investigator, project manager & research team; organize administrative aspects including compiling & tracking data & correspondence; enroll families in the study & maintain ongoing contact with participants; coordinate preparation of grant proposal process. QUALIFICATIONS : HS Diploma; 2 to 3 years administrative experience or equivalent; some crisis intervention counseling, interviewing experience required; previous research grant experience preferred; excellent interpersonal & organizational skills; strong PS related skills including WordPerfect & Microsoft Office; end date 5-31-99. GRADE : G10; RANGE : $19,261-23,999; 12-25-97 Nursing Division II

ADMINISTRATIVE ASSISTANT II (40 HRS) (010008SH) Coordinate & prepare all administrative research related materials needed for intervention days, booster sessions & follow-up data collection sessions; develop & maintain filing system for all research study materials; coordinate staffing of non-University staff; perform general administrative assistant duties. QUALIFICATIONS : HS diploma required, BA/BS preferred; 4 years experience as administrative assistant & experience working with African American communities; proficiency with Macintosh computers for word processing & spreadsheet utilization; type 50 wpm; ability to work independently & utilize sound judgment; well organized; ability to attend to detail; ability to maintain high standards of accuracy in preparing & checking documents; strong communication skills; excellent writing skills; ability to handle multiple tasks & work in fast-paced environment; must be available to work on Saturdays; end date 1-31-2000; position contingent upon grant funding. GRADE : G10; RANGE : $22,013-27,427; 1-8-98 Nursing

MANAGER III (122051SH) Administer delivery of services for maintenance, improvements, planning & design; conduct & supervise analyses of physical plant performance including space assignments & utilization, construction & occupancy processes, selection & utilization of furnishings & building fire/life safety measures; administer services; develop 5 year plan & oversee budget; supervise staff. QUALIFICATIONS : BA/BS; 3 to 5 years operations/management experience; strong leadership, supervisory & staff development experience required; strong verbal & written communication skills; excellent negotiation & organizational skills highly desired; PC proficiency; high level of customer service knowledge essential; strong database skills required, FinMIS experience preferred. GRADE : P4; RANGE : $26,986-35,123; 12-25-97 Nursing

RESEARCH SPECIALIST III (40 HRS) (010007SH) Assist in designing, revising & editing curriculum aimed at reducing risk of heart disease, hypertension & certain forms of cancer; train & supervise facilitators; coordinate retention & tracking process of research participants; design training manuals. QUALIFICATIONS : BA/BS in Health Education, Psychology, Public Health, Nursing or related field; 4 years of professional experience working with African American communities; proficiency with Macintosh computers; possess well-organized & excellent writing skills; ability to attend to detail & work well with others; ability to work in fast-paced environment & to handle multiple tasks & projects; ability to train & supervise facilitators required; ability to develop curriculum, including intervention activities & manuals required; ability to work independently & utilize sound judgment with enthusiastic attitude; must have valid driver's license; must be available to work on Saturdays; end date 1-31-2000; position contingent upon grant funding. GRADE : G10; RANGE : $22,013-27,427; 1-8-98 Nursing


PRESIDENT

Contact: Sue Hess

ARCHIVIST II (122049SH) Provide full range of archival technical services technical services including processing, arrangement & description, original cataloging in multi- format, copy cataloging, retrospective conversion of manuscript, archival & serial holdings, catalog maintenance & recommendations for conservation; perform all duties related to monitoring of environmental conditions for recording devices. QUALIFICATIONS : MA/MS degree in History or Library Science (MLS) from an American Library Association (ALA) accredited school or equivalent; minimum 3 to 5 years professional experience; professional archival administration, training & experience required; subject background in history or American studies. GRADE : P4; RANGE : $26,986-35,135; 12-25-97 University Archives

COORDINATOR IV, PART-TIME (20-25 HRS) (091562SH) Assist Director of Events in planning, coordinating & managing University events; develop & maintain master calendar of events; negotiate costs & terms with vendors; oversee copy, design, printing & mailing of materials; create timelines & flow charts; manage event budgets; create briefing materials; coordinate security; work closely & maintain communication with Trustees, Senior Administrators & other VIPs (both internal & external). QUALIFICATIONS : BA/BS & 3 to 5 years progressively responsible experience in event or meeting planning management; CMP or CMP training a plus; strong verbal & written communication skills; able to work independently while functioning as part of coordinated team effort; must be able to manage simultaneous projects & meet strict deadlines; proficient with Filemaker Pro, MS Word, Excel, Claris Draw and/or desktop publishing desired; some evening & weekend work required. GRADE : P4; RANGE : $13,493-21,952; 12-25-97 President's Office

DIRECTOR, COMMONWEALTH RELATIONS (121974SH) Serve as senior member in planning & directing University's relationship & activities with State's executive & legislative offices on all legislative, regulatory & administrative issues; advocate policies in support of University's mission in Harrisburg with Commonwealth elected & appointed officials; manage programs aimed at maintenance of University's annual Commonwealth appropriation as well as exploration & implementation of new funding opportunities; monitor & provide direction on Commonwealth policies regarding health care education, reimbursement & delivery; provide liaison for University with educational & health organizations at State level; develop & present policy positions for consideration by University officers on University issues relating to Commonwealth. QUALIFICATIONS : Advanced degree in Law or policy-related field is required; 7 to 10 years of progressively responsible experience in legislative and/or executive branch of State government and/or in senior-level administration at research university; substantial knowledge & experience with Commonwealth's legislative process & health care reimbursement policies; excellent verbal & written communication skills; demonstrated ability to organization & lead advocacy programs in public policy arena. GRADE : P10; 12-24-97 Commonwealth Relations

DIRECTOR, CORPORATE & FOUNDATION RELATIONS (03301SH) Responsible for the overall coordination of the University's corporate and foundation relation development effort; cultivate and solicit a select group of prospects targeted for specific initiatives; work with all school, center and central development units on prospect assignment as well as solicitation strategies; identify new prospects; establish solid relationships across units; strengthen overall effort; report to Assistant Vice President for Development; work extensively with senior officers, staff and the leadership of development programs in all schools and centers. QUALIFICATIONS : BA/BS, advanced degree preferred; seven to ten years of major gift cultivation and solicitation experience, including demonstrated experience in soliciting major gifts from corporations and foundations; strong oral and written communication skills; demonstrated ability to organize practical strategies for realizing gift opportunities; local and national travel required as is a valid driver's license. GRADE : P10; RANGE : $48,882-64,066; 12-25-97 Development & Alumni Relations

EXECUTIVE ASSISTANT I (121973SH) Assist in managing wide-range of issues & projects related to government, community & public affairs; recognize & track issues of relevance to University, specifically to its government & community affairs mission; manage work flow & monitor assignments between Vice President's Office & reporting offices as well as external contacts; represent Vice President at meetings; provide writing of extensive range & volume of correspondence, position papers & reports, often under tight deadlines, on behalf of Vice President & President of the University; coordinate & supervise staff for special projects & events; provide general oversight of Vice President's budget & assist in long-range planning process. QUALIFICATIONS : BA/BS required, advanced degree preferred; 6 years of progressively responsible administrative and/or government & community relations experience required; experience at Penn or in higher educational institution desired; supervisory experience desired; ability to understand complex University issues & take initiative to recognize new issues of importance to Vice President's Office & University is essential; ability to handle confidential material is required; must be able to work in fast-paced environment, coordinate several assignments simultaneously & produce significant volume of work on sustained basis; proficiency with Macintosh computer systems & variety of software highly desired; excellent verbal & written communication skills as well as strong organizational & time- management skills; ability & judgment to solve problems & work independently. GRADE : P6; RANGE : $32,857-42,591; 12-24-97 Vice President for Government Community & Public Affairs

INFORMATION SYSTEMS SPECIALIST I (122022LW) Provide desktop computer systems support to all Development & Alumni Relations office; evaluate, maintain & upgrade computer systems; install & configure hardware, both IBM & Macintosh; install & upgrade software applications; troubleshoot & solve problems on day-to-day basis; design & maintain department Web sites; evaluate new technologies for clients; assist clients in converting & upgrading existing data with updated technologies; develop utilities to improve software support; monitor software & maintain licenses; design databases for desktop use; assist in purchasing hardware, software & peripherals. QUALIFICATIONS : BA/BS; 1 to 2 years experience in desktop support; experience with DOS/Windows & Macintosh systems essential; some Novell experience preferred; TCP/IP, FTP, Telnet, SLIP & PPP experience; familiarity with Internet required; HTML programming experience highly desired; superior troubleshooting & organizational skills; excellent interpersonal skills. GRADE : P3; RANGE : $24,617-31,982; 12-23-97 Information Services/Development & Alumni Relations

RECORDS ANALYST (122024SH) Develop & implement records & information management programs throughout the University; work with faculty & staff in reviewing existing & potential records management programs & preparing recommendations for change & improvement; design & develop manual and/or automated records & information systems; write procedures for & provide training in offices of origin; prepare & assist in preparation of records retention schedules; prepare records & execute transfer to Records Center. QUALIFICATIONS : BA/BS or equivalent; 2 to 3 years experience in records center operation or records management program, preferably in medical records; advanced training in records management field, with specialization in medical records preferred; ability to work constructively with supervisors & support staff in intense, time-sensitive, customer-responsive environment & to perform time-sensitive, customer-responsive duties for public, with courtesy, tact & poise; working knowledge of records & information systems & their applications, including personal & client/server computing, optical imaging, computer output microfilm, micrographics, reprographics, word processing & database management; proven organizational skills; strong communication skills; ability to perform strenuous physical labor; familiarity with & ability to operate Records Center motorized vehicles, storage & retrieval equipment & standard office equipment; staggered shifts; valid Pennsylvania driver's license required. GRADE : P3; RANGE : $24,617-31,982; 12-23-97 University Archives

RECORDS ANALYST (122026SH) (122027SH) Develop & implement records & information management programs throughout the University; work with faculty & staff in reviewing existing & potential records management programs & preparing recommendations for change & improvement; design & develop manual and/or automated records & information systems; write procedures for & provide training in offices of origin; prepare & assist in preparation of records retention schedules; prepare records & execute transfer to Records Center. QUALIFICATIONS : BA/BS or equivalent; 2 to 3 years experience in records center operation or records management program, preferably in medical records; advanced training in records management field, with specialization in medical records preferred; ability to work constructively with supervisors & support staff in intense, time-sensitive, customer-responsive environment & to perform time-sensitive, customer-responsive duties for public, with courtesy, tact & poise; working knowledge of records & information systems & their applications, including personal & client/server computing, optical imaging, computer output microfilm, micrographics, reprographics, word processing & database management; proven organizational skills; strong communication skills; ability to perform strenuous physical labor; familiarity with & ability to operate Records Center motorized vehicles, storage & retrieval equipment & standard office equipment; staggered shifts; valid Pennsylvania driver's license required; end date 12-31-98. GRADE : P3; RANGE : $24,617-31,982; 12-23-97 University Archives

RECORDS ASSISTANT III (122028SH) (122029SH) (122030SH) (122031SH) (122032SH) (122033SH) (122034SH) (122035SH) (122036SH) (122037SH) (122038SH) (122039SH) (122040SH) (122041SH) (122042SH) (122043SH) (122044SH) (122045SH) (122046SH) Under direction of University Records Manager for Active Medical Records, coordinate & perform operations of University Records Center; perform filing, pulling, delivery & liaison services for physicians, patients & other Records Center customers; participate in policy reviews necessary to ensure effective & efficient operation of Records Center as hub of University-wide records management program. QUALIFICATIONS : HS diploma or equivalent required, minimum 2 years higher education preferred; 1 to 3 years experience in records management field, with specialization in medical records preferred; ability to work constructively with supervisors in intense, time-sensitive, customer-responsive environment & to perform time-sensitive, customer- responsive duties for public, with courtesy, tact & poise is required; familiarity with personal & client/server computing required; ability to learn & master routine optical imaging tasks; ability to perform strenuous physical labor; familiarity with & ability to operate Records Center motorized vehicles, storage & retrieval equipment & standard office equipment; staggered shifts; valid Pennsylvania driver's license required; end date 12-31-98. GRADE : G10: RANGE : $19,261-23,999; 12-23-97 University Archives

RECORDS ASSISTANT III, PART-TIME (20 HRS) (122025SH) Under direction of University Records Manager for Active Medical Records, coordinate & perform operations of University Records Center; perform filing, pulling, delivery & liaison services for physicians, patients & other Records Center customers; participate in policy reviews necessary to ensure effective & efficient operation of Records Center as hub of University-wide records management program. QUALIFICATIONS : HS diploma or equivalent required, minimum 2 years higher education preferred; 1 to 3 years experience in records management field, with specialization in medical records preferred; ability to work constructively with supervisors in intense, time-sensitive, customer-responsive environment & to perform time-sensitive, customer-responsive duties for public, with courtesy, tact & poise is required; familiarity with personal & client/server computing required; ability to learn & master routine optical imaging tasks; ability to perform strenuous physical labor; familiarity with & ability to operate Records Center motorized vehicles, storage & retrieval equipment & standard office equipment; staggered shifts; valid Pennsylvania driver's license required. GRADE : G10: RANGE : $19,261-23,999; 12-23-97 University Archives

SECRETARY IV (010001SH) Perform secretarial duties following standard procedures; type standard & complex material; proofread confidential material; organize & maintain files; answer phones & handle standard & complex inquiries requiring some interpretation of policies & procedures; arrange appointments/conferences; compose routine correspondence; handle mail & order supplies. QUALIFICATIONS : HS diploma in business curriculum or equivalent; 1 to 2 years secretarial experience; type 45 wpm; demonstrated ability to communicate effectively & understanding of punctuation & grammar; familiarity with Macintosh systems. GRADE : G9; RANGE : $17,614-21,991; 1-8-97 President; 1-8-98 Affirmative Action


PROVOST

Contact: Sue Hess

ADMINISTRATIVE ASSISTANT II (122008RS) Assist in distribution of subscriptions for 3 to 4 journals; maintain invoicing & inventory database, subscription renewal notices, order fulfillment etc.; assist with production of books; perform word-processing corrections, proofreading, labeling & sizing illustrations, library reference checking & verification; coordinate program jointly sponsored by Archeological Institute of America to import & distribute books from countries which comprise of the former Soviet Union & other former Eastern Block countries; assist with billing, payment & collection of accounts; take telephone orders for publications (more than 600 book titles, 3 to 4 journals). QUALIFICATIONS : BA/BS with some Archaeology, Anthropology, Ancient History or Classics strongly preferred; 2 years Administrative Assistant experience or equivalent; experience in publications highly desired; excellent verbal, written & interpersonal skills; good computer skills with word processing & database background in both Macintosh & PC; skills in ancient or modern languages, especially Russian or Slavic languages highly desired; flexibility to cope with several assignments at one time; end date 12-98. GRADE : G10; RANGE : $19,261-23,999; 12-22-97 Museum

HEAD COACH B (010004RS) Manage, direct & coach Women's Volleyball program; recruit, train & counsel student athletes & participate in alumni relations & fund raising. QUALIFICATIONS : BA/BS; 3 to 5 years coaching experience in competitive volleyball program required, preferably on college level; demonstrated ability to recruit & counsel student athletes in academic environment; familiarity with Ivy League philosophy & need-based financial aid; must possess strong organizational, PR & management skills. GRADE : P6; RANGE : $32,857-42,591; 1-6-98 Athletics/Women's Volleyball

INFORMATION SYSTEMS SPECIALIST II (010011SH) Provide second-level networking & microcomputing support for undergraduates in group of University residences; primary duties include: provide training on supported hardware & software to first-level support staff -- including installation, configuration & support of Ethernet cards & related hardware & academic software; provide supervision & mentoring of residence computer managers; maintain & further develop Residential Computing Support database & Web site; facilitate use of Internet & its resources in course work; act as NT server system administrator; develop training/troubleshooting documentation for both students & support staff; act as liaison & advocate for computing needs of students to University computing support & their schools; work with peer professional staff in other residential units who are charged with planning, coordination & implementation of undergraduate initiative. QUALIFICATIONS : BA/BS or equivalent experience; 3 years experience with variety of computing systems with minimum 2 years supporting end-user computing in networked environment, preferably in University environment; 1 to 2 years experience with system administration (NT/UNIX); programming experience with Access, Sapphire, C++ & CGI; support-level skills in Windows 3.1/95/NT & Macintosh networking hardware & software (TCP/IP, Apple Talk & Open Transport protocols) & Internet services (including WWW & E-mail systems); broad-based knowledge of desktop computer hardware, operating systems, software & peripherals including both Windows & Macintosh platforms; strong communication, interpersonal & organizational skills; ability to work independently & as part of team; may involve evening or weekend hours. GRADE : P5; RANGE : $29,664-38,677; 1-8-98 Support-On-Site

LEAD PRODUCTION SUPPORT ANALYST (010009SH) Ensure timely completion of MVS & UNIX batch applications; initiate corrective action for any system or job failure after analyzing situation; analyze newly developed system; review all scripts that are pending production; understand MVS turnover process; perform DASD management routines; in conjunction with Manager Production Support; provide guidance & technical training to staff; serve as backup to Manager Production Support. QUALIFICATIONS : AA/AS or equivalent; minimum 4 to 5 years supervisory/management experience in large multi-platform production environment; extensive experience with TSO/ISPF panels & functions; previous project management experience; capable of supervising others; in-depth knowledge of MVS; knowledge of AIX technical processes & procedures required; working knowledge of IDCAMS, JES2, CICS, ICKDSF; varied shifts. GRADE : P6; RANGE : $32,857-42,591; 1-8-98 ISC Operations

ASSOCIATE DIRECTOR VI (122056RS) Develop policies & oversee museum collections, renovation, inventory, exhibitions, & compliance; supervise staff & manage operating budget & grants; advise director on loans, accessions & exhibitions; organize & implement exhibits; initiate contracts; write grants & assist with fund- raising; initiate & implement renovation of storage facilities; oversee operations of registrar, conservation lab, intern program & photographic studio. QUALIFICATIONS : MA/MS degree in Archeology, Anthropology or related degree to Museum collections or comparable experience; 7 years of museum experience, preferably in collections management or exhibits; knowledge of collections & operations; experience in grant writing; supervisory experience & excellent communications skills required. GRADE : P7; RANGE : $36,050-46,814; 12-25-97 Museum

SECRETARY IV (010018SH) Perform clerical duties in support of Associate Directors & Vice Provost; answer telephones; direct & log calls; open & sort mail; respond to library patron inquiries; develop & maintain office records & files; prepare & distribute monthly Library staff newsletter; coordinate schedules of conference room use & calendars for Associate Directors; maintain computer files for Library informational handouts; arrange catering; assist with survey & statistical projects; maintain schedules & confirm attendance for library training sessions; suggest & implement changes in office procedures; serve as backup to executive secretary to Vice Provost & Director of Libraries. QUALIFICATIONS : HS diploma & related post-HS training; 3 years secretarial experience; experience using Macintosh computer & software required; effective organizational & interpersonal skills & attentiveness to details required. GRADE : G9; RANGE : $17,614-21,991; 1-8-98 University Library/Provost/Director's Office


VETERINARY SCHOOL

Contact: Lynn Nash-Wexler

RESEARCH SPECIALIST I (122055RS) Perform immunological studies including ELISA assays & PCR; maintain hyoriduma cell lines & purify immunoglobulin preparations; maintain records & perform data analysis; process purchase orders; handle mice, including monitoring infection with pathogens. QUALIFICATIONS : BA/BS in Biology; 1 year related experience; knowledge of immunological & molecular techniques. GRADE : P2; RANGE : $22,351-29,098; 12-25-97 Pathobiology

SECRETARY TECH/MED/SR SECRETARY TECH/MED (122054RS) SECRETARY TECH/MED: Type & proofread manuscripts, grant proposals, correspondence & course material; maintain records & filing system; process Purchase Orders; answer phones & handle inquiries; arrange meetings; operate & maintain standard office equipment; SR. SECRETARY TECH/MED: Same as above plus handling of complex, confidential material & correspondence. QUALIFICATIONS : HS diploma; SEC. TECH/MED: 1 year secretarial experience or equivalent; S. SEC. TECH/MED: 3 years secretarial experience with 2 years technical secretarial experience. GRADE : G9/G10; RANGE : $17,614-21,991/$19,261-23,999; 12-25-97 Radiology/Cardiology

SECRETARY TECH/MED (40 HRS) (010006LW) Enter surgical pathology summaries & diagnostic transcriptions into computer; mail, fax & file reports; prepare pathology mailers for UPS shipment & collection; prepare billing for mailing; answer telephones & provide clients with biopsy results & other pertinent information; cover for department secretary as needed. QUALIFICATIONS : HS diploma or equivalent with 1 year's secretarial experience (preferably in medical setting); computer & word processing experience; accurate typing skills with minimum 60 wpm; knowledge of medical terminology & knowledge of business procedures (billing & accounting). GRADE : G9; RANGE : $20,130- 25,133; 1-7-98 Pathobiology

STAFF VETERINARIAN (122020RS) Perform ultrasound & cardiac examinations, participate in examinations of horses & perform stress tests; provide primary patient care, particularly with tendon & ligament injuries as well as cardiovascular disease; teach & participate in clinical research program; participate in administration of heart/ultrasound station. QUALIFICATIONS : DVM or equivalent degree; experience in large animal ultrasound & cardiology; familiarity with sports horses is essential; experience with other farm animals & large exotic species is desired; good communication skills necessary; POSITION LOCATED IN KENNETT SQUARE - PUBLIC TRANSPORTATION AVAILABLE. GRADE / RANGE : UNGRADED; 12-24-97 Large Animal Hospital


VICE PROVOST / UNIVERSITY LIFE

Contact: Alicia Brill

INFORMATION SYSTEMS SPECIALIST I (121994RS) Provide microcomputing & networking support in administrative computing; troubleshoot, maintain, upgrade & install Macintosh & Windows workstations & related software & desktop networking hardware & software; train & assist staff; work on projects in areas of technical testing, implementation & evaluation associated with these systems; prepare technical documentation, planning reports & user guides; track computing resources for UL & maintain & develop enhancements for tracking systems; serve on internal & interdepartmental teams; serve as secondary backup to Manager of ULCS in capacity of Network Manager. QUALIFICATIONS : BA/BS or equivalent experience desired; minimum 2 years of microcomputer system experience & experience with wide range of application software packages; database experience desired; broad based support level skills in Macintosh & DOS/Windows systems, networking (IPX, AppleTalk & TCP/IP protocols) & Internet services (WWW & E-mail systems); ability to lift & carry at least 25 lbs., to transport equipment on carts across campus & to use tools requiring high dexterity; must have demonstrated organizational & administrative skills; excellent verbal & written communication skills & customer service skills essential; ability to work independently & as part of team. GRADE : P3; RANGE : $24,617-31,982; 1-7-98 ULFTIS


WHARTON SCHOOL

Contact: Anna Marcotte

ASSOCIATE DIRECTOR V (122012AM) Manage operations of Partnership program; develop & implement strategy for assigned firms to maintain funding levels, raise new funds & to enhance relationships & reputation; develop & implement programs; provide stewardship, service & communications. QUALIFICATIONS : BA/BS; 5 years experience in fund-raising; excellent communications & interpersonal skills; knowledge of corporations and/or management education desirable; computer proficiency; ability to travel. GRADE : P7; RANGE : $36,050-46,814; 12-22-97 External Affairs

COMMUNICATION PROGRAM SPECIALIST (111914AM) Responsible for assisting in designing, teaching & coordination of courses & activities of Wharton Communication Program; teach in MBA & WEMBA programs; administer communication component of WEMBA program; other administrative & teaching duties will be developed according to programmatic needs. QUALIFICATIONS : MA/MS in communications or related field, with evidence toward higher degree; minimum 3 years teaching experience at college level or equivalent; experience in curriculum & program planning; research background in communication theory & skills, with demonstrated interest in particular fields. GRADE : P5; RANGE : $29,664-38,677; 1-8-97 Wharton Communication Program

DIRECTOR V (122052AM) Manage development of distributed learning program with outside technology partner; manage multi-track timelines & deliverables; work with vendors, manage costs & oversee budgets; develop Internet technology for academic instructions. QUALIFICATIONS : Masters of Education with knowledge of business school programs or MBA with relevant work in education; 5 years experience managing complex projects or equivalent; experience with software for project management & technology for academic programs. GRADE : P8; RANGE : $39,655-52,015; 1-6-98 Executive Education

DIRECTOR VIII (122053AM) Manage customized executive education programs; develop proposals; design, develop, implement & evaluate programs; manage staff; assume financial responsibility for programs. QUALIFICATIONS : MA/MS; 7 years of relevant experience in designing and/or teaching courses to middle or senior level executives or equivalent; ability to be innovative in approaches to education & management problems. GRADE : P11; RANGE : $56,135-70,246; 1-6-98 Executive Education

DUP MACHINE OPERATOR IV (111773AM) Operate & maintain Xerox DocuTech Publishing system, Xerox Laser Printer & Kodak 2110 Duplicator & other bindery equipment; perform mail & image merges; manipulate images for reproduction; handle network orders & reproduction of confidential & special materials; assist in receiving, storage & inventory of raw materials. QUALIFICATIONS : HS diploma or equivalent; 3 years experience as operator of high speed duplicating machines required; post HS training in graphic design & computer systems required; experience in desktop publishing required; excellent math & English skills required; proficiency with MS Windows & DOS; must be able to lift 50 lbs; ability to operate machines as listed in duties section. GRADE : G10; RANGE : $19,261-23,999; 12-22- 97 WCIT

RESEARCH SPECIALIST III (122021AM) Administer budgets; manage conference logistics & publications; coordinate internal project resources; manage external sponsor relationships; perform research, data management & individual research projects. QUALIFICATIONS : MA/MS degree preferred; 2 to 4 years research experience; ability to manage research projects; good organizational skills. GRADE : P4; RANGE : $26,986-35,123; 12-24-97 Financial Institutions Center


Return to:Almanac, University of Pennsylvania, January 13, 1997, Volume 44, Number 17