On January 2, 2002, the University introduced
BEN Buys and the Penn Marketplace. BEN Buys, the new and enhanced
purchasing system and the Penn Marketplace, an integrated online
marketplace containing product and pricing from Penn's contract
suppliers, will significantly streamline the University procurement
process. BEN Buys and the Penn Marketplace will make it easier
to find commonly ordered items, search for and compare products
and prices, and create multiple supplier purchase orders in a
single session using the new BEN Requisition.
This new procurement environment will impact
the University's MasterCard Procurement Credit Card Program. Effective
January 2, 2002, authorized cardholders are no longer permitted
to use their Procurement Credit Card for purchases from suppliers
that are available in the Penn Marketplace. All Penn Marketplace
supplier purchase activity must be processed via the BEN Buys
Penn Marketplace suppliers, who have developed
Penn specific Procard enabled ordering sites for University cardholders
(Staples, Fisher, BOC, Newark Electronics & Sigma Aldrich),
will disable the ordering capability in their Penn-specific web
sites. The sites will continue to be available to the Penn community
for information purposes only. All five suppliers are participating
in the Penn Marketplace.
In addition, all purchase activity for suppliers
who have declined to participate in the Penn Marketplace must
be processed via the BEN Buys Purchasing System. Since the supplier's
catalog content is not available in the Penn Marketplace, all
items purchased from these suppliers must be "free-formed,"
that is the requisitioner must enter all line item detail in the
BEN Requisition. The MasterCard Procurement Credit Card cannot
be used for purchases from these suppliers.
Effective February 1, 2002, Acquisition Services
will monitor cardholder activity to ensure compliance with Use
of Procurement Credit Card (Procard) policy #2303 (HERE).
--Robert Michel, Director, Acquisition Services