establish the policies related to the proper use of a University
of Pennsylvania Procurement Credit Card (Procard)
or Center senior financial officer approval is required to receive
a University procurement credit card.
cardholders must attend a formal training session prior to receiving
a procurement credit card.
cardholders must sign and accept the terms and conditions of
the University of Pennsylvania Cardholder Agreement prior to
receiving a procurement credit card.
procurement credit card transactions must be processed in accordance
with the established procedures as communicated in the Acquisition
Services Procurement Credit Card Training Program.
maximum procurement credit card transaction limit is $4,999.
The standard transaction limit is $1,000. Changes to the standard
limit must be approved by the Comptroller. The procurement credit
card cannot be used to purchase restricted commodities.
procurement credit card cannot be used for purchases from Penn
Marketplace suppliers or from suppliers that have declined to
participate in the Penn Marketplace.
procurement credit card transactions must be made by the individual
to whom the card has been issued.
procurement credit card transactions must be made for the use
and benefit of the University. Personal purchases are not permitted
in any circumstances.
an authorized agent of the University, it is the cardholder's
responsibility to ensure proper use of the Universityís
sales tax registration number.
is the cardholders or designee's responsibility to maintain
adequate documentation of all transactions.
Services is authorized to review procurement card purchasing
activity to ensure compliance with this policy. Acquisition
Services is authorized to suspend the procurement credit card
privileges of any cardholder who is deemed to be in violation
of this policy.
of this policy, and/or the duties and responsibilities listed
in the Procurement Credit Card Training Program, will result
in further action to be taken by the Dean or Director or the
School or Center Senior Business Officer in accordance with
the University of Pennsylvania Human Resources policies.
use of the procurement credit card will result in actions being
taken in accordance with the procedures established in the Cardholder