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Of Record


Campus-Wide Special Event
Banner Policy & Procedures

Policy

The University community takes great pride in the appearance of the campus. Significant effort and resources are expended in seeing to it that the campus looks its best. Going forward, as the goals of the Campus Development Plan are implemented, the "urban park" character of College Green will be expanded to all areas of the campus. The presence of too many banners on campus threatens this goal. The University has to balance the need to draw attention to school and center special events against the need to preserve the beauty and serenity of our campus. Therefore, to the greatest extent possible the hanging of banners should to be limited to the approved banner locations noted below. The hanging of banners on buildings or structures related to buildings is not encouraged but will be considered on a case-by-case basis. The hanging of banners on or between trees is not allowed.

 Procedures

Banners across Locust Walk

The University maintains a banner cable across Locust Walk between 36th & 37th Street Walks. To request the hanging of a banner at this location please follow these steps:

1) Contact the Facilities Services Call Center at (215) 898-7208 or workreq@pobox.upenn.edu to reserve a specific location for a specific time period. Within 72 hours the Requestor will be contacted by Facilities Services regarding the availability of requested time period. Please be aware that these locations are reserved up to a year in advance so the earlier a reservation is requested the better. Requests will be processed only if accompanied by the 26-digit code to which the cost of installing and removing the banner, if approved, will be charged. An estimate of the cost to install the banner will be provided by the Facilities contact. To ensure timely installation of the banners, requests should be submitted at least one month prior to the date requested.

2) Once a time period is reserved, submit a dimensioned sketch of the proposed banner to the Facilities contact for review and approval by the Office of the University Architect.

3) Within five working days of receipt of sketch the Facilities contact will notify Requestor of its approval or of changes required.

4) Once approved, Requestor must deliver the banner to the Facilities contact three (3) working days prior to the reservation start date.

Banners on Public Streets

Banners on public streets are mounted on "cobra" street lights only. Each street light receives 2, 4' x 8' banners. Each Requestor has the option of commissioning a custom design subject to Office of the University Architect and Philadelphia Art Commission approval or using a standard layout template. At a minimum, the Requestor must commit to mounting banners on the street lights on one full city block.

1) Contact the Facilities Services Call Center at (215) 898-7208 or workreq@pobox.upenn.edu to reserve a specific block or blocks for a specific time period. The request should be submitted at least three (3) months prior to the start date requested. Within 72 hours Requestor will be contacted by Facilities Services regarding the availability of the requested time period and block(s). Requests will be processed only if accompanied by the 26-digit code to which the cost of designing, fabricating, installing and removing the banners, if approved, will be charged.

2) Once a time period and location is reserved, the Requestor will be sent the three standardized banner templates from which to choose. An estimate of the cost to fabricate and install standard banners will be provided by the Facilities contact. Custom banner designs must be submitted to Facilities contact for review and approval by the Office of the University Architect.

Banners on Buildings

1) Submit a written request (hard copy or e-mail) for permission to hang a banner to the Director of Facilities Services responsible for the building in question. Each request must include a dimensioned sketch of the proposed banner, the location on the building where the banner is to be mounted and the start and end dates of the period of time requested hanging duration. Please note that the requested duration should be as limited as possible; the maximum acceptable duration is one month. Requests must be submitted at least one month prior to the start date. Requests will be processed only if accompanied by the 26-digit code to which the cost of installing and removing the banners, if approved, will be charged.

2) The Director of Facilities Services will submit the request to the Office of the University Architect for review.

3) The Director of Facilities Services will notify Requestor within five working days of receipt of sketch of its approval or of changes required.

4) Once approved, Requestor can proceed with the fabrication of the banner. When Requestor has the banner in hand he/she should notify the Director of Facilities Services to arrange for pick-up and installation.


Almanac, Vol. 48, No. 24, February 26, 2002

ISSUE HIGHLIGHTS:

Tuesday,
February 26, 2002
Volume 48 Number 24
www.upenn.edu/almanac/

Penn takes the lead in the Ivy League and appoints a Chief Privacy Officer.
Two Penn mathematicians become Carey Term Chairs.
Community Service is recognized and appreciated with awards to some of the many volunteers from "town and gown."
Establishing design guidelines for future campus buildings to retain Penn's character.
Balancing banners and beauty.
More from Government Affairs.
March AT PENN Calendar