Of Record
Campus-Wide
Special Event
Banner Policy & Procedures
Policy
The University
community takes great pride in the appearance of the campus. Significant
effort and resources are expended in seeing to it that the campus
looks its best. Going forward, as the goals of the Campus Development
Plan are implemented, the "urban park" character of
College Green will be expanded to all areas of the campus. The
presence of too many banners on campus threatens this goal. The
University has to balance the need to draw attention to school
and center special events against the need to preserve the beauty
and serenity of our campus. Therefore, to the greatest extent
possible the hanging of banners should to be limited to the approved
banner locations noted below. The hanging of banners on buildings
or structures related to buildings is not encouraged but will
be considered on a case-by-case basis. The hanging of banners
on or between trees is not allowed.
Procedures
Banners
across Locust Walk
The
University maintains a banner cable across Locust Walk between
36th & 37th Street Walks. To request the hanging of a banner
at this location please follow these steps:
1) Contact
the Facilities Services Call Center at (215) 898-7208 or workreq@pobox.upenn.edu
to reserve a specific location for a specific time period. Within
72 hours the Requestor will be contacted by Facilities Services
regarding the availability of requested time period. Please be
aware that these locations are reserved up to a year in advance
so the earlier a reservation is requested the better. Requests
will be processed only if accompanied by the 26-digit code to
which the cost of installing and removing the banner, if approved,
will be charged. An estimate of the cost to install the banner
will be provided by the Facilities contact. To ensure timely installation
of the banners, requests should be submitted at least one month
prior to the date requested.
2) Once
a time period is reserved, submit a dimensioned sketch of the
proposed banner to the Facilities contact for review and approval
by the Office of the University Architect.
3) Within
five working days of receipt of sketch the Facilities contact
will notify Requestor of its approval or of changes required.
4) Once
approved, Requestor must deliver the banner to the Facilities
contact three (3) working days prior to the reservation start
date.
Banners
on Public Streets
Banners
on public streets are mounted on "cobra" street lights
only. Each street light receives 2, 4' x 8' banners. Each Requestor
has the option of commissioning a custom design subject to Office
of the University Architect and Philadelphia Art Commission approval
or using a standard layout template. At a minimum, the Requestor
must commit to mounting banners on the street lights on one full
city block.
1) Contact
the Facilities Services Call Center at (215) 898-7208 or workreq@pobox.upenn.edu
to reserve a specific block or blocks for a specific time period.
The request should be submitted at least three (3) months prior
to the start date requested. Within 72 hours Requestor will be
contacted by Facilities Services regarding the availability of
the requested time period and block(s). Requests will be processed
only if accompanied by the 26-digit code to which the cost of
designing, fabricating, installing and removing the banners, if
approved, will be charged.
2) Once
a time period and location is reserved, the Requestor will be
sent the three standardized banner templates from which to choose.
An estimate of the cost to fabricate and install standard banners
will be provided by the Facilities contact. Custom banner designs
must be submitted to Facilities contact for review and approval
by the Office of the University Architect.
Banners
on Buildings
1) Submit
a written request (hard copy or e-mail) for permission to hang
a banner to the Director of Facilities Services responsible for
the building in question. Each request must include a dimensioned
sketch of the proposed banner, the location on the building where
the banner is to be mounted and the start and end dates of the
period of time requested hanging duration. Please note that the
requested duration should be as limited as possible; the maximum
acceptable duration is one month. Requests must be submitted at
least one month prior to the start date. Requests will be processed
only if accompanied by the 26-digit code to which the cost of
installing and removing the banners, if approved, will be charged.
2) The
Director of Facilities Services will submit the request to the
Office of the University Architect for review.
3) The
Director of Facilities Services will notify Requestor within five
working days of receipt of sketch of its approval or of changes
required.
4) Once
approved, Requestor can proceed with the fabrication of the banner.
When Requestor has the banner in hand he/she should notify the
Director of Facilities Services to arrange for pick-up and installation.