Treasurer's Office and Information Systems & Computing are
pleased to announce that BEN Deposits, a new, web-based deposit
system that allows schools/centers to submit and track information
about cash and check deposits on-line, will be rolled out in May
2002. The new system replaces the current paper processing of
deposit information and is integrated with BEN Financials. Depositors
participating in a limited rollout that began in March find the
system extremely easy to learn and use and have reported greatly
improved efficiency and time savings.
BEN Deposits Overview
key functions BEN Deposits makes available to depositors around
the University are:
to create on-line deposits
to search for deposits in four different ways
to download deposit transactions to a spreadsheet
to store and update a user profile containing account number
and contact information to streamline the deposit process
security structure of BEN Deposits has been designed so that each
deposit is linked to a specific University center (for a list,
Depositors will have the ability to download and/or find deposit
activity based on this structure and their unique security level.
This security structure does not, however, limit where depositors
may deposit funds.
depositors will need to submit an access request form and complete
training before June 30. The new system and the old paper system
will operate in parallel until that date.
an individual can use the new system, successful completion of
training is required. The Financial Training Department is offering
depositors a choice of instructor-led classroom training or on-line
training which they can complete at their convenience at their
own workstation. Participants in the limited rollout who chose
the online training option have found it easy to use and comprehensive
as well as convenient.
more information about BEN Deposits, please visit the BEN Deposits
web site at www.finance.upenn.edu/ben/bendep.
We welcome comments and/or questions regarding the transition
to BEN Deposits. Please contact the Cashier's Office at either
(215) 898-7258 or via e-mail at firstname.lastname@example.org.
look forward to working with the Penn community during the transition
to BEN Deposits.
of the Cashier
Almanac, Vol. 48, No. 31, April 23, 2002
April 23, 2002
Volume 48 Number 31