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HUMAN RESOURCES

As Open Enrollment fast approaches (April 14-25), the Health Care and Penn series continues with more detailed information on the Open Enrollment process. Read below about important dates and how to make changes during this period.

Health Care and Penn

Open Enrollment 2003-2004

Open Enrollment gives you an annual opportunity to make changes to your benefit elections. Take this chance to carefully review your current benefits and take a fresh look at the other benefits that Penn offers. Remember that the changes being made for next year may influence the decisions you make at this time.

Important Dates

The Open Enrollment period will begin Monday, April 14 and run through Friday, April 25. You should receive your personalized Open Enrollment kit at your home address this week.

Open Enrollment Fairs will be held to give you the opportunity to speak with providers in person. Kick off the Open Enrollment period with the Open Enrollment and Health Fair this Friday, April 11, from 10 a.m.--2:30 p.m. at Houston Hall, in the Reading Room and Bodek Lounge. This fair allows you to access the providers as well as to take advantage of several free health screenings, such as vision, blood pressure, and body composition.

An additional Open Enrollment fair will be held on campus at Houston Hall in the Hall of Flags on Tuesday, April 22, from 10 a.m.--2:30 p.m. Employees at New Bolton Center will also have the opportunity to speak to providers one-on-one at New Bolton Center's Alumni Hall on Tuesday, April 15, from 10 a.m.--2 p.m.

How To Make Changes

You can make changes during Open Enrollment via the on-line enrollment system at www.pennbenefits.upenn.edu, available 24 hours a day as of Monday, April 14. If you do not have access to a computer at home or in the office, just visit one of the following campus locations:

  • Human Resources, Benefits Office, 3401 Walnut Street,
    5th Floor, Monday-Friday: 8:30 a.m.-5 p.m.
  • Goldstein Undergraduate Study Center, ground level of
    Van Pelt--Dietrich Library, Monday-Thursday: 24 hours daily; Friday: 8:30 a.m.-noon; Saturday: 10 a.m.-2 a.m.; Sunday: Open 10 a.m.
  • Unique Advantage, 3550 Market Street, Suite 110,
    Monday-Friday: 7:30 a.m.-6 p.m.

Do I Have To Make Changes?

We encourage you to review your benefit elections carefully, and take note of the changes being made for the coming plan year. If you do not make a change to your coverage by April 25, you will retain your current coverage. However, you should note that there may be certain exceptions; for example, overage student dependents (dependent children over age 19 who are full-time college students) must be recertified every year during Open Enrollment to remain covered.

Even if you are not making any changes to your coverage, you should still complete and return a new life insurance beneficiary designation form. We are changing to a new life insurance provider next year (Aetna), and hope to provide Aetna with completely updated beneficiary information. You should also keep in mind that it is just good practice to update your beneficiary information periodically, as your life situation may have changed. You may have gotten married or divorced since the last time you changed your beneficiary, for instance. In fact, we recently had two cases in which beneficiaries were not updated following changes in life situation, resulting in complicated legal disputes.

Questions?

If you have questions about the health benefits offered by Penn, visit the Human Resources web site at www.hr.upenn.edu/benefits or call the Penn Benefits Center at 1-888-PENNBEN (1-888-736-6236).

--Division of Human Resources


  Almanac, Vol. 49, No. 28, April 8, 2003

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