New Payroll Fees
presented at the Senior Business Administrators
May 28 meeting, the Payroll
Department began assessing administrative fees effective July
1, 2003, based on the facts and circumstances on
a case-by-case basis for services outside the scheduled
payroll processing cycles. These items include
hand-drawn checks, overpayments, stale dated checks,
stop payments, and additional pay form processing.
The purpose of the administrative fee is to serve
as an incentive tool for the individual departments
to perform payroll-related tasks in an accurate
and timely fashion.
will be assessed $25 per transaction to the paying
departments for the following:
check requests from paying departments for employees
been short paid or who have received no payment
at all. Hand-drawn checks for awards (e.g. Models
of Excellence), and vacation payouts will not be
assessed a fee.
processing for employees who have received pay
in excess of
what they were entitled to for a given pay period.
dated checks which need to be reissued in the
event a department did
not forward the pay to an employee in a timely
payment processing for employees who received
pay in error due to
incorrect distribution end dates.
pay forms which are processed off-cycle and require
Fees will be assessed to the employee
for the following:
checks which have been damaged (e.g. torn, laundered)
or lost and
need to be replaced with a hand-drawn check will
be assessed a fee of $25. (Please note that in
cases involving theft, no fee will be assessed.)
dated checks which need to be replaced when an
employee fails to cash
the original check in a timely manner will also
be charged a fee of $25.
3. Requests for 'prior
year' W-2 and 1042 Forms will be assessed a fee
note that if there is an error created on part
of the Payroll and/or
Corporate Tax office, there will be no fee assessed.
The above information is in the
process of being posted on the Payroll
Department's web site and is subject to change.
If you have any questions or concerns,
please do not hesitate to contact me.
MaryAnn Q. Piccolo, Associate Comptroller,Corporate
Tax and Payroll
Almanac, Vol. 50, No. 2, September 2, 2003