up-to-date listing of funding opportunities from national
and international governmental and private funding
searchable expertise profile system that contains profiles
and/or full curriculum vitae of investigators.
Investigators can choose to make their profiles public
(the default is
private). These profiles can be used by SMARTS
and will also be used during later phases of PennERA
and Proposal Development).
system that matches GENIUS profiles with the SPIN
and automatically delivers daily updates via e-mail.
SPIN Plus: Finding National and International
Funding Opportunities for Research
The PennERA (Electronic Research
Administration) Team is pleased to announce that SPIN Plus
was migrated to an onsite Penn server on March 8, 2004.
SPIN Plus is
a comprehensive, web-based service that provides the most
current information on available funding opportunities
(national and international) for research projects. SPIN
Plus is not just limited to scientific opportunities; there
are listings for many disciplines including education,
nursing, and social work among others.
is now available to anyone at Penn (students, staff,
faculty) who has a valid PennKey
and PennKey password. Prior to migration to an onsite server,
Penn users could only access SPIN from a computer on campus
(with a Penn IP address). Because of PennKey authentication,
users can now authenticate from off campus and enjoy anywhere,
anytime access to the SPIN Plus system.
SPIN Plus At-a-Glance
SPIN Plus consists of three modules:
SPIN Plus, users need a valid PennKey and PennKey password. The
PennKey and PennKey password replace the username and
password in the old SPIN
If you need to get a PennKey,
or have a PennKey but forgot your password and need to
visit the PennKey web site for instructions at www.upenn.edu/computing/pennkey/.
Once you have your PennKey and PennKey password, you
may access the system with a standard web browser:
- Go to www.pennera.upenn.edu.
- Click on the ¿Access
Info Office" icon at the top right of the web page.
- Authenticate with your PennKey and PennKey password.
- Click ¿Continue" after
you get the message that you have been successfully
- At the Office Menu page, click on the SPIN icon.
It is recommended
that users access SPIN Plus via a Penn-supported web
browser. For information
on Penn-supported web browsers, see the Supported Products
page at www.upenn.edu/computing/product/.
you do not get prompted for a PennKey and PennKey password,
go to your browser's preferences or internet options and
make sure your browser's cache is set to update ¿every
time I view the page" (Netscape) or ¿every visit to the
page" (Internet Explorer).
Reference and Learning Materials
Online reference materials, including a
tutorial, frequently asked questions (FAQs), and a quick
reference guide, are available from within the SPIN Plus
An Integrated Research Environment
of SPIN Plus is part of the larger process of building
the foundation for an integrated
electronic research administration environment at Penn. SPIN
Plus is the fifth component of PennERA to be released,
following the Human Subjects Adverse Events Reporting
System (PennAEs), the Proposal Tracking module, and
Subjects and Lab Animal Protocol Tracking modules (see
"PennERA: What's New" below for more information). Together
these components will provide a solid foundation for
more extensive protocol and proposal development modules
come in later phases of the Penn ERA project.
We welcome your feedback on SPIN Plus or
any of the PennERA components. Please send any questions,
comments, or suggestions to email@example.com.
H. Beck, Vice President of Information
Systems and Computing
B. Rudczynski, Executive
Director of Research Services
Vice President of Finance
R. Sherwin, Director
of the Office of Regulatory Affairs
Changed in SPIN Plus
SPIN users will note that there are no changes
to the look and feel
of SPIN or SMARTS. The following minor changes have
been made to the screens within GENIUS profiles:
fields that represent areas where user information
transferred to the system: First and Last
Name, Middle Initial, Department, Username, Status,
could formerly specify
their own Usernames, but now the Username is an individual's
PennKey. First and Last Names in SPIN Plus
are usually the same as they appear in the Payroll
system (which is derived from the Penn Community
database). If you need to change the non-editable
fields listed above, contact your Business Administrator.
Fields that no
longer appear in profiles, either because of
privacy, or because they are no longer used in
SSN, Administrative Title, Appointment Date, Academic
Users will also notice minor
changes to the sequence of columns from left to right
on the following GENIUS Categories screens:
Old: Author(s), Year,
Title Reference(s), Abstract, Journal or Publisher,
Volume, Page(s), Publication Status, Peer Review
New: Year, Title,
Reference(s), Journal or Publisher, Page(s), Peer
Review, Publication Status, Volume, Abstract, Author(s)
Name, Period Start, Period End, Title, Amount: $,
Abstract, Grant Status, Person-months committed to
the Project, Federal
New: Period Start,
Period End, Title, Abstract, Person-months committed
to the Project, Federal, Grant Status, Amount: $,
release of SPIN Plus, the PennERA Team nears the end
of Phase I of the PennERA project, a
multiyear initiative to develop streamlined processes and
more efficient tools for handling pre- and post-award administrative
tasks related to the sponsored projects of Penn's academic
Following are activities and implementations
that have occurred over the last several months:
SPIN Plus implemented in March 2004--Migration
of the funding opportunities database (SPIN Plus)
to an onsite server to facilitate future integration
proposal preparation process.
Human Subjects and Lab Animal Protocol
Tracking modules implemented in November 2003--Secure
web-based applications for the Office of Regulatory
Affairs (ORA) that manage protocols currently
active or under
review by the Institutional Review Boards (IRB)
or the Institutional Animal Care and Use Committee
Proposal Tracking module implemented
in October 2003--A secure web-based system
for the Office of Research Services (ORS) for
and reporting on application and award information
PennERA Proposals data collection
implemented in October 2003--A subset of the
University Data Warehouse containing data from
the Proposal Tracking
module of PennERA. The PennERA Proposals data
collection contains current and historic information
projects (grants and contracts) at Penn.
AIS form redesigned in October 2003--The
AIS form (Account Information Sheet, used by the
Office of Research Services) was redesigned to reflect
automated account setup process. The AIS form summarizes
the terms and conditions of a grant that has been awarded.
Effort Reporting Analysis completed
fall 2003--Analysis leading to development
of an online system for reporting effort on sponsored
compliance with the requirements of OMB Circular
Sponsor conversion in August 2003--Standardization/conversion
of PennERA, BEN Financials, and the Data Warehouse
for enhanced sponsor data and clarity.
Human Subjects Adverse Events Reporting
System (PennAEs) implemented in November 2002--A
web-based system that gives principal investigators
coordinators, and staff in the Office of Regulatory
Affairs a means of tracking, collecting, and
adverse events involving human subjects.
Team wishes to acknowledge the invaluable contributions
of users and advisory groups,
such as the Research Reps group, to the development of
PennERA and appreciates everyone's cooperation throughout
the first phase of the project.
For more details about the PennERA project,
please visit the PennERA project web site at http://project.pennera.upenn.edu/.
Almanac, Vol. 50, No.
March 30, 2004