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SENATE From the Senate Office
February 20, 2007, Volume 53, No. 23

Proposed Amended Rules of the Faculty Senate
February  20, 2007

The Faculty Senate of the University of Pennsylvania, pursuant to Rule 17 of the Rules of the Faculty Senate, and the proposed changes to the Rules having been distributed to the members of the Senate at least one month in advance of the special meeting of the Faculty Senate on March 21, 2007, DOES HEREBY RESOLVE that the Rules of the Faculty Senate are hereby amended to read as follows (deletions being indicated by strikethrough and additions being indicated by underline):

Section 9.  STANDING COMMITTEES

         (a)     The Executive Committee

                  (i)         There shall be an Executive Committee, consisting of the officers of the Senate for the current year, the Chair and Secretary of the preceding year, the Chair-elect and the Secretary-elect, fifty-one members of the Senate elected as hereafter prescribed and one non-voting representative form the Penn Association of Senior and Emeritus Faculty (PASEF).  The Chair of the Senate shall preside over meetings of the Executive Committee.

                  (ii)         The Executive Committee shall be broadly representative of the several schools and teaching areas of the University.  In addition to the functions described elsewhere in these rules, in the Bylaws of the University Council and in other University policies, the Executive Committee shall be consulted by the officers of the Senate in matters on which Senate action is indicated, and on major issues on which consultation with the administrative officers of the University is contemplated.

                  (iii)         The Executive Committee shall routinely act for the Senate on substantive policy issues, subject only to the limitation that it may not amend the rules of the Senate, and subject to the conditions that:

                  (1) it must report all actions on substantive issues promptly to the members of the Senate through publication in Almanac or by other appropriate means and must announce them at the next Senate meeting;

                  (2) if twenty members of the Senate protest any such action of the Executive Committee by written petition within two weeks of its publication, the action will not take effect unless and until it is ratified at a special meeting of the Senate, or, at the discretion of the Executive Committee, by referendum.  The Executive Committee may at its discretion choose to discharge its responsibility on certain issues by a binding mail ballot of the Senate membership, accompanied by explanatory material adequate to permit an informed vote.

                  (iv)         The Chair of the Senate, with the advice of the Executive Committee:

                  (1) shall publish as complete and as concisely descriptive as possible an agenda of Executive Committee meetings in advance in Almanac;

                  (2) shall publish all actions taken by the Executive Committee that are not subject to restrictions of confidentiality in Almanac; and

                  (3) shall ensure that accurate attendance records of Executive Committee meetings are maintained and that summaries of such records by members are published in Almanac at the end of each academic year.

                  (v)         The Executive Committee shall also nominate faculty members to serve on consultative committees.  In addition, the Chair, Chair-Elect, Past-Chair, Secretary, Secretary-Elect, Past-Secretary, the three Assistant Professors members, and the thirty-six Constituency Representative members all members of the Executive Committee shall serve as members of the University Council except those four members elected from the faculty at-large who are serving their first year and the Past Secretary.  It shall be the responsibility of members of the Executive Committee to report to their constituencies on the work of the University Council and the Executive Committee.

                  (vi)         The Chair of the Senate may call meetings of the Executive Committee by email notification and make other distributions under these rules by email transmission.  During the University’s winter break and summer break the Chair may call a special meeting of the Executive Committee by notice published online in Almanac Between Issues together with email notification or by email notification alone if the Chair believes that online publication would cause an unreasonable delay.  The Chair may call a special meeting during the winter or summer break only if the Chair, Chair-elect, and Past Chair believe that a delay would pose material risks to the interests of the Faculty Senate or the Executive Committee.

                  (vii)     Motions for actions or resolutions by the Executive Committee may be made and seconded by members by email transmission in lieu of a formal motion made at a meeting.  If the moving member proposes that the motion be subject to an email ballot, however, the motion must explain why consideration of the motion should occur before the next regularly scheduled meeting or a special meeting of the Executive Committee.  Votes on actions or resolutions of the Executive Committee may be taken by email transmission, on at least 10 days email notice by the Chair and only if the notice states that the Chair, Chair-elect, and Past Chair of the Senate believe that a delay would pose material risks to the interests of the Faculty Senate or the Executive Committee.  An email ballot will not be conducted if, within five days after the Chair notifies Executive Committee members of a proposed email ballot, five or more members request that the subject of the proposed email ballot be voted on in a meeting.  A motion will carry in an email ballot only if at least two-thirds of the members of the Executive Committee cast votes and the motion receives a simple majority of the votes cast.

Almanac - February 20, 2007, Volume 53, No. 23