|Travel & Expense Management (TEM) Update: Concur Expense Pilot
April 30, 2013,
Volume 59, No. 31
In February, the University began rolling out Concur Expense, the expense report submission module of the Concur Travel & Expense Management (TEM) application. Concur is the fully integrated online travel booking, expense reporting and reimbursement application for faculty, staff and students conducting University business.
During the current Pilot phase, the Divisions of Business Services and Finance, Development & Alumni Relations, the Graduate School of Education, and the School of Dental Medicine are using the system. Additional Schools, Centers, and administrative units will be added in phases over the next few months and the system is expected to be fully implemented across the University during the first quarter of Fiscal Year 2014.
As part of the TEM project, the University is also introducing the new Penn Travel Card provided by Bank of America. Unlike our previous process, approved University expenses charged to this card will no longer be paid by the employee, but will be paid automatically by the University. The card integrates with Concur Expense, and charges automatically flow into the application, reducing manual entry and facilitating prompt payment of eligible travel, entertainment, and similar business-related expenses as defined in the University’s Travel and Entertainment Policies.
The TEM team and the TEM Advisory Group comprised of School and Center representatives have been guiding this process to help ensure that the online system accommodates School and Center practices while adhering to University policy. Communications about the project and related process changes will be disseminated to each School, Center, and administrative unit as their rollout date approaches, and detailed help information will also be provided.
The TEM project is jointly sponsored by the Divisions of Business Services, Finance, and Information Systems & Computing. Please address any questions about the project to the project team at askTEM@lists.upenn.edu
—Marie Witt, Vice President, Business Services
—Stephen Golding, Vice President, Finance and Treasurer
—Tom Murphy, Vice President, Information Technology and
University Chief Information Officer