Task/ Date Due:

• Wrap-up meeting

• Develop schedule for meetings

• Call meeting of executive planning committee

• Identify possible members from HUP, Presby & Pennsylvania hospital

• Work on a tri-fold to use as advertising tool

June

• Call meeting of planning committee Planning Committee

• Establish meeting times

• Discuss funding

• Establish timeline

• Plan first fundraiser

• Send President's invitation which includes request for letter for booklet

July

• Planning Committee Meeting Planning Committee

• Review membership of subcommittees

• Review responsibilities of subcommittees

• Review operating procedures

• Fundraiser

• -Identify presider Program committee

• Hold fundraising event Fundraising committee

• Make sure webpage is updated

• Update e-mail addresses

• Look into corporate funding

• Shopping trip fundraiser

• Develop publicity packet Publicty committee

• Work on Operating Procedures Planning Committee

• Develop save the date cards for dignitaries, past participants Program Committee

• Begin identifying voices of color

• Fundraiser

• Post nominations for awards

• Begin soliciting adds for booklet

• Fundraiser

• Reserve Room for the Event

• Continue request for adds

• Name voices of color and alternates

• Continue advertising for nominees

• Advertise nominations/voices of color/ads/fundraisers Publicity/webpage/Internet

• Fundraiser

• Hold vendor event Fundraising committee

• Send letters to the "Need to know people"

• Black Nativity Fundraiser

• Finish up process of selecting awardees

• Order proclamation

• Send out invitations to dignitaries/president. Remind President that letter is needed for the booklet

• Begin identifying vendors

• Solicit volunteers for day's event Logistics

• Identify soloist and someone to do invocation

• Fundraiser

• Ticket Sales

• Begin distributing tickets

• Select students to be in attendance

• Order PECO lights

• Identify photographer

• Make arrangements to tape event

• Develop logistics for the event

• Confirm dignitaries

• Finalize awardees Awards committee

• Order awards

• Send final letters to awardees and voices of color

• Send final letter to presider and soloist

• Finalize ads/booklet Booklet committee

• Fundraiser

• Finalize program

• Purchase gift for the presider

• Event

• Sell tapes

• Send pictures of awardees to Almanac and Current

• Work on Provost diversity fund