Sharing and Collaboration Files and Folders

Sharing vs. collaborating

You can share folder contents or specific files with people from directly within Box, or by copying a URL provided by Box and pasting it into an email message. "Sharing" will allow a person who has permission to access a file or folder to view and, if their role permits it, download contents of a folder or a specific a file. However, they will not be able to make changes to the contents of the folder, nor will they be able to upload new or revised content.

Only certain collaborator roles have additional privileges to change and create new content within a folder or upload revisions to a file.

By default a person who has no collaboration permissions on a file or folder will not be able to view the folder or file when you send a share link to him or her. Sharing of content is disabled when you set up a new folder on Penn+Box so content will only be accessible to the people you invite as collaborators. Collaborators must have at least "previewer" permission to view content.

Use Smart Links in instances when you want to share a specific file with a person who is not a collaborator on your folder.

Private folders vs. collaboration folders

Box will provide a set of options once a folder has been created. By default, any folder you create without collaborators will be visible only to you, in your File list within Box. At the time you create a folder you can choose to mark it private, or invite collaborators. "Private" simply means that the folder currently doesn't have any collaborators. The behavior and privacy of the folder will be identical whether you mark the folder private at the onset or will appear as a yellow folder in your listing, and the folder will only be visible to you. Sharing is on by default at the time you create a folder.

You can invite collaborators to your folder at the time of creation, or you can change a private folder to a collaboration folder at any time after the folder has been created.

Redundant Folder Names