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Principle 16 - Applications Data Sharing

Applications must use a common base of well-defined University data and reference a common repository.


Although it may span multiple physical locations, this base is logically common in that the elements have a common definition and may be shared by multiple applications. This common base would include all University data regardless of which application creates the data or how many applications use the data.


Uncontrolled data redundancy combined with inconsistent definitions and values for similar data elements increases the risk of discrepancies and inaccuracies across applications.


  • The acquisition of any application, regardless of the size of its user base, should include an evaluation of what data is already defined in the common base, what data should be added, what data can be shared, and what data may need to be stored redundantly.
  • When data must be stored redundantly within the common base, applications should retrieve the data from its database of record.
  • A limited, supported set of appropriate tools and techniques must be developed and made available for shared use.
  • Wherever possible, comon data access routines should be developed and made available for shared use.
  • The data dictionaries of new and existing applications may need to be modified to allow integration with a central data repository.
  • The application's creation and use of data must conform to the rules for that data as specified in the University's data architecture.
  • Although sharing data across applications increases the complexity of application development and data security policies and procedures, it also increases the dependability and accessibility of the data.

Information Systems and Computing
University of Pennsylvania
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