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BEN Reports Definitions - Intellectual Property Reports

Intellectual Property/Patent Status Report

Overview

This report provides information on the status of each technology and (where applicable) the status of the related patent(s), per records compiled by the University's Center for Technology Transfer (CTT) from July 1, 2005 to the present. The report also lists the name of the Licensing Officer assigned to the technology, and specifics on the technology’s inventor(s). The data in the report is updated weekly, on Sunday night.

Who Can Run the Report

Any inventor that has both a Penn ID and a PennKey will automatically be able to run the Intellectual Property/Patent Status Report and to see all of the technologies involving that inventor, all of the patents associated with those technologies, and all the inventors associated with those technologies. An administrator that provides support to one or more inventors may also be a user of the report, if the inventors are University employees. Such a user must have both a Penn ID and a PennKey, and must submit a BEN Reports Access Request Form specifying the inventor(s) whose information is to be accessed. The user’s supervisor and the senior Business Administrator for the user’s school/center must sign the form to indicate that the user is authorized to run the report for the specified inventor(s). Once the form has been processed, the user will be permitted to run the report and to see all of the technologies involving the specified inventor(s), all of the patents associated with those technologies, and all the inventors associated with those technologies.

Running the Report

When an inventor selects the Intellectual Property/Patent Status Report from the BEN Reports menu, the report runs automatically and displays the list of all of the inventor’s technologies.

Other report users are presented with a parameter screen, where they must first specify the inventor whose data they wish to see, then run the report.

  • There are two ways to specify the inventor:
    1. Type the inventor’s Penn ID directly into the parameter box provided.
    2. Click on the icon to the right of the parameter box to activate a pop-up list of values. The pop-up screen is a small ‘Search Dialog’ window that displays 10 values at a time. The list values for inventors look like this:
      EDISON, THOMAS A. (12345678; no Home Org.)
      TESLA, NIKOLA (23456789; 1304-Electrical and Systems Engineering)
      A list value includes the inventor’s name and Penn ID; for University employees, it also includes the org. code and name of the inventor’s home org. You can scroll through the entire list (using the ‘Next’ and ‘Previous’ buttons), or request a shorter list by specifying a search criterion in the parameter box at the top of the window. For example, enter ‘a%’ (without quotes) to retrieve the list of inventors whose last name begins with the letter A. Enter ‘%z%’ (without quotes, but with both of the % wildcards) to retrieve the list of inventors that have z or Z in any part of their name or their home org.’s name. Be sure to type a % wildcard as the last character of your search criterion. For instance, some of the names on the list for ‘%son%’ would be ‘JOHNSON, ALAN CHARLIE’, ‘KWA, JASON’, and ‘SONG, WENCHAO’. Specifying ‘%4108-%’ (without quotes) would get you a list of all of the inventors whose home org. is ‘4108-GE-Genetics’. Specifying ‘%4108%’ (both without quotes and without the dash) would get you not only all of the inventors in that home org., but also any inventors that have 4108 in any part of their Penn ID. Searches are not case sensitive. To specify the inventor, click on the list value for the inventor.
  • Once the inventor has been specified, click the ‘Run Report’ button. Note: if you specified an inventor whose information you are not authorized to see, the report will display ‘No row returned.’

Viewing the Report

  • The main report screen lists the inventor’s technologies in descending order by Technology ID, so the most recently disclosed technologies are listed first. If there are multiple patent applications for a technology, they are sorted in ascending order by the patent application filing date, so the earliest applications are listed first.
  • If the inventor’s entire list of technologies does not fit on one screen, click on the ‘Next’ and ‘Previous’ buttons in the lower left corner of the screen to scroll through the list.
  • Click on the name of the Licensing Officer to open an additional Web browser window with information on the CTT’s licensing officers, including their titles, their responsibilities, their phone numbers, and links that facilitate sending them e-mail.
  • Click on the Inventors link for a technology to open an additional Web browser window with a sub-report listing all of the inventors associated with the technology. The inventors are named in alphabetical order, along with their Penn ID and information on whether they are employed within the University. For inventors that are University employees, the sub-report also displays their home orgs. Be sure to close the Web browser window for the sub-report when you have finished using it.
  • When the main report screen is displayed, report users who are not inventors can run the report for a different inventor by using the Web browser’s Back button to switch from the main report screen to the parameter screen.
  • If you have any concerns about the accuracy of the data in the report, click on the link in the text above the report to contact the CTT via e-mail.
  • When you have finished using the report, first make sure that the Web browser window(s) for the sub-report(s) are closed, then view the main report screen. Finally, follow one of the two methods for exiting from the report:
    1. To run another report, click the Web browser’s Back button as needed until the BEN Reports menu is displayed.
    2. To exit both from the report and from BEN Reports, close the Web browser window for the main report screen.
  • If you accessed BEN Reports via a portal (such as U@Penn), be sure to log out and exit (or quit) your browser when you finish working.

Report Fields

The main report screen displays information on the inventor’s technologies and patent applications:

Technology ID:  The unique identifier assigned to the technology (intellectual property) by the CTT. For the list of all of the inventors associated with the technology click on the Inventors link in the row for the technology.

Technology Title: The name of the technology (intellectual property), per the Disclosure Title specified by the inventor on the Invention Disclosure Form.

Technology Disclosure Date: The date when the CTT received the Invention Disclosure Form from the Inventor.

Inventor: The name of the inventor that is associated with the technology and is either the inventor who ran the report or the one that was specified by the report user. The name is shown in upper case beginning with the last name, with a comma and space between the last name and first name. The middle name or initial is included only when it is available; the initial might or might not be followed by a period. Examples: ‘ERICKSON-MILLER, CONNIE’, ‘JOHNSON, ALAN T.’, ‘GREENE, MARK I’, ‘LEE, VIRGINIA MAN-YEE’.

Technology Status:

  • Active - The technology has been assessed by a member of the CTT.
  • Closed - The technology has been assessed by a member of the CTT and a decision to close was made.
  • Closed & Combined - One or more technologies having similar content have been consolidated and combined into one technology for ease of tracking.
  • Hold - The technology has been assessed and the CTT is awaiting additional information or material.
  • Pending - RTI - The technology is in the process of being returned to the inventor(s).
  • Returned to Inventor – The technology has been officially returned to the inventor(s) per the terms of the University Patent Policy.
  • TRM - Tangible Research Material can be defined as a technology that may or may not be patentable. It is a unique research product, such as biological or chemical substances, electronic materials, software or other tangible products of research.
  • Under Evaluation - The technology is in queue to be assessed by a member of the CTT
    .

Licensing Officer: The name of the Technology Licensing Officer (TLO) assigned to the technology by the CTT. The Licensing Officer works with the inventor(s), recommends an Intellectual Property (IP) protection strategy, and assesses the commercial value of the invention. The Licensing Officer’s name is shown in upper case beginning with the last name, with a comma and space between the last name and first name—for example, ‘BOWEN, JIM’. Click on the name of the Licensing Officer to open an additional Web browser window with information on the CTT’s licensing officers, including their titles, their responsibilities, their phone numbers, and links that facilitate sending them e-mail.

Patent Application Type: 

  • CIP - A "continuation-in-part" application (CIP) is one in which the applicant adds subject matter not disclosed in an earlier patent application (the "parent" application), but repeats a substantial portion of the parent's specification. A CIP application follows, and claims priority to, the earlier filed parent application.
  • Continuation - A "continuation application" is a patent application filed by an applicant who wants to pursue additional claims to an invention disclosed in an earlier application (the "parent" application) that has not yet been issued or abandoned. A continuation application follows, and claims priority to, the earlier filed patent application.
  • Divisional - If a patent application contains multiple distinct inventions, a divisional application, or simply a “divisional”, is filed in order to protect the additional distinct invention.
  • National Phase - A National Phase application is filed upon expiration of the PCT application and can be filed in any of the contracting members of the PCT (including the United States). National Phase applications do publish and are eligible for issuance.
  • PCT - A PCT application is typically filed upon expiration of a provisional application and gives the applicant the option to file a US or foreign National Phase patent application in PCT member states. A PCT application does publish but will not become an issued patent.
  • Provisional - A provisional application is typically the first filed application and establishes an early filing or "priority date". The provisional application expires within one year of filing, is never published, and will not become an issued patent. In order to obtain a patent for an invention in a provisional application, a non-provisional or PCT application must be filed prior to expiration.
  • Utility - A Utility Application is a filed US non-provisional application that does publish and is eligible for issuance.
  • The value is blank (null) if there is no patent application for the technology.

Patent Application Serial Number:  A code assigned by the patent office to uniquely identify the patent application. The value is blank (null) if there is no patent application for the technology.

Patent Application Filing Date: The date when the patent application was submitted to the patent office. The value is blank (null) if there is no patent application for the technology, or if the patent application has not been filed.

Issued Patent Number: A code assigned by the patent office to uniquely identify the patent. The value is blank (null) if there is no patent application for the technology, or if the patent has not been issued.

Issue Date: The date when the patent was issued by the patent office. The value is blank (null) if there is no patent application for the technology, or if the patent has not been issued.

Patent Status:

  • Abandoned - An application or patent that is abandoned will no longer be reviewed or maintained by the patent office.
  • Expired - An application or patent that is expired has exhausted its term.
  • Filed - The application has been filed in the patent office, but has not yet been issued or abandoned.
  • In Preparation - The patent application is being drafted by patent counsel, but has not yet been filed.
  • Issued - The patent application has been allowed, and is now an enforceable issued patent.
  • Returned to Inventor – The technology has been officially returned to the inventor per the terms of the University Patent Policy.
  • The value is blank (null) if there is no patent application for the technology.

The sub-report screen (accessed via the Inventors link) displays information on the technology and all of its inventors:

Name: The name of the inventor associated with the technology. The name is shown in upper case beginning with the last name, with a comma and space between the last name and first name. The middle name or initial is included only when it is available; the initial might or might not be followed by a period. Examples: ‘ERICKSON-MILLER, CONNIE’, ‘JOHNSON, ALAN T.’, ‘GREENE, MARK I’, ‘LEE, VIRGINIA MAN-YEE’.

Penn ID: The 8-digit identification number (if any) assigned to the inventor by the Penn Community system. (The value will be blank if the inventor is not a Penn Community member.) No two persons have the same Penn ID. Example: ‘12345678’.

University Home ORG: The 4-digit number and name identifying the Organization (if any) that owns the inventor’s University employee record and is responsible for its maintenance. (The value will be blank if the inventor is not a University employee.) An Organization is a subdivision of the University created for management purposes. An Organization belongs to only one School or Responsibility Center. Example: ‘4521 - PA-Pathology & Laboratory Medicine’.

Currently Employed by the University:

  • Y – the inventor currently is an active University employee, or is an employee who is on leave from the University
  • N – the inventor is not currently employed by the University

BEN Reports Navigation

If your browser’s Back button does not appear when you are viewing a report, use your browser’s View / Toolbars feature to make it visible. In Internet Explorer, enable Standard Buttons; in Firefox, enable the Navigation Toolbar.

  • To return to the BEN Reports main menu from any screen, click on the BEN Reports logo in the upper left corner of the screen.
    • Although the BEN Reports logo in the upper left corner of the screen is a link, the one in the lower left corner is not.
    • This link takes you to the BEN Reports main menu, not to the BEN Assets Reports menu.
  • You can use your browser’s Back button to move back to the parameter screen.

If you notice any problems with the data in any of these reports, please send e-mail to benreports@lists.upenn.edu.


 

University of Pennsylvania
Last modified:  2 January 2008