Penn Computing

University of Pennsylvania
Penn Computing << go backback

MAINFRAME_CHGBK_SUMMARY Table
   Tables and Data Elements   General Ledger Home   Data Warehouse Home

MAINFRAME_CHGBK_SUMMARY Table - Data Element Index

Select a data element to view its definition and its indexed, format, and null values.



Data element Definition

ACCOUNTING_PERIOD

Indexed - yes
Format - char(6)
May be null? no

The Accounting Period to which charges (usually incurred in the previous calendar month) were posted in the General Ledger, stated in MON-YY format. MON is the calendar month (stored in upper case), and YY is the calendar year. Note that the beginning and ending dates of an ACCOUNTING_PERIOD are not the same as the first and last day of the calendar month. 

Example: JUL-99 (July 1999, which occurs in fiscal year 2000). 

Values:
List of values not available.
BILLING_CYCLE

Indexed - yes
Format - char (6)
May be null - yes

The calendar year and month in which the actual mainframe activity occurred. Data is in YYYYMM format.

Values: 
List of values not available.
  
CALENDAR_MONTH

Indexed - yes
Format - char(2)
May be null? no

The number that identifies the calendar month (or accounting period). 

Example: 01 (January); 11 (November). 

Values:
01        January
02        February
03        March
04        April
05        May
06        June
07        July
08        August
09        September
10        October
11        November
12        December
13        Adjustment period
CALENDAR_YEAR

Indexed - yes
Format - char(4)
May be null? no

The calendar year for the BILLING_CYCLE. The calendar year begins January 1 and ends December 31. Example: 1999 (the CALENDAR_YEAR for ACCOUNTING_PERIOD JUL-99). 
Values:
List of values not available.
CHARGE_AMOUNT

Indexed - no
Format - number(13,2)
May be null? no

The amount billed, for this accounting period, cost center/account, invoice category and user ID combination.

Values:
List of values not available.
COA_ACCOUNT

Indexed - yes
Format - char(26)
May be null? no

The 26-digit chart of accounts combination mapped to the MICS Cost Center.Comprised of seven segment values that comprise the 26-position Accounting Flexfield. The segments are COA_CNAC, COA_ORG, COA_BC, COA_FUND, COA_OBJECT, COA_PROGRAM, and COA_CREF. 

Example: 40042274525799519120021438.

See also COA_CNAC, COA_ORG, COA_BC, COA_FUND, COA_OBJECT, COA_PROGRAM, and COA_CREF.

Values:
List of values not available.
COA_BC

Indexed - no
Format - char (1)
May be null? no

The budgetary control character that represents the level at which funds availability checking occurs. 

COA_BC is the third segment of the Accounting Flexfield. 

Examples: 1 (CNAC/ORG/FUND Year-To-Date); T (All Funds Checks). 

Values:
0 Project-to-Date for capital projects
1 CNAC/ORG/FUND Year-To-Date
2 CNAC/ORG/FUND/CREF Year-To-Date
4 CNAC/ORG/FUND/CREF Project-to-Date
A Funds Check parent of 1
B Funds Check parent of 2
D Funds Check parent of 4
T All Funds Checks
COA_CNAC

Indexed - yes
Format - char(3)
May be null? no

The 3-character center Net Asset Class (NAC) code. The first two positions of the COA_CNAC identify the school or center. The last position identifies the Net Asset Class: 0 (Unrestricted); 1 (Temporarily Restricted); 2 (Permanently Restricted). 

COA_CNAC is the first segment of the Accounting Flexfield. 

Example: 880 (Medical center, Unrestricted) 

Values:
Refer to the CNAC_Codes table for values.
COA_CREF

Indexed - yes
Format - char(4)
May be null? no

The 4-character Center Reference code. This is an identifier uniquely defined by each school or center. 

COA_CREF is used to record information that is important to a school or center but is inappropriate for any other segment of the Accounting Flexfield. The value of the center Reference code is unique within a school or center. 

COA_CREF is the seventh and last segment of the Accounting Flexfield. 

See the definition for CENTER_REF_CODES / CENTER_REF_CODE. 

Examples: 4045 (Graduate Programs); 4091 (SAS Newsletter) 

Values:
Refer to the center_REF_CODES table for values.
COA_FUND

Indexed - yes
Format - char(6)
May be null? no

The 6-character fund number. A fund is the unique identifier for a specific set of financial resources that needs tracking or management. 

COA_FUND is the fourth segment of the Accounting Flexfield. 

Examples: 000000 (General Unrestricted Fund); 010201 (SAS: GEN FUND 1) 

Values:
Refer to the FUND_CODES table for values.
COA_OBJECT

Indexed - yes
Format - char(4)
May be null? no

The 4-character OBJECT code. Identifies the asset, liability, revenue, or expense. 

COA_OBJECT is the fifth segment of the Accounting Flexfield.

Examples: 5220 (EXTERNAL OFFICE SUPPLIES); 1149 (CASH SUSPENSE) 

Values:
Refer to the OBJECT_CODES table for values.
COA_ORG

Indexed - yes
Format - char(4)
May be null? no

The 4-character ORGANIZATION code. This is a subdivision of the University created for management purposes. 

An ORGANIZATION belongs to only one responsibility center, and its ORGANIZATION code is unique. That is, no two ORGANIZATIONs will have the same values for COA_ORG. 

COA_ORG is the second segment of the Accounting Flexfield.

Examples: 0702 (Wharton Finance); 0705 (Wharton Legal Studies) 

Values:
Refer to the ORG_CODES table for values.
COA_PROGRAM

Indexed - yes
Format - char(4)
May be null? no

The 4-character PROGRAM code. This is an activity or work process commonly defined across the University for tracking a PROGRAM's activity across schools and centers (or across organizations within a school or center).

COA_PROGRAM is the sixth segment of the Accounting Flexfield. 

Examples: 7311 (Alumni Relations); 0001 (Discretionary) 

Values:
Refer to the PROGRAM_CODES table for values.
COA_RESPONSIBLE_ORG

Indexed - yes
Format - char(4)
May be null? no

The 4-character code for the organization responsible for managing the fund. Many organizations may use the same fund, but only one organization -- the COA_RESPONSIBLE_ORG -- is accountable for managing the fund. Those who are authorized to access records for the COA_RESPONSIBLE_ORG for the fund may access all records for the fund, regardless of the value of the COA_ORG in the COA_ACCOUNT for the record. 

Examples: 0011 (NYC Penn Club); 0215 (French Institute). 

Values:
Refer to the ORG_CODES table for values.
COST_CENTER

Indexed - no
Format - char(5)
May be null? no

Cost Center (4 digit ORG concatenated with 1 digit account group) from MICS, the Mainframe chargeback system.

Values:
List of values not available.
EXTRACT_DATE

Indexed - yes
Format - date
May be null? no

The date the MAINFRAME_CHGBK_SUMMARY record was loaded into the Data Warehouse. In Business Objects, it is displayed as specified in the desktop operating system settings. It is recommended that users specify a format including 4 digits for the year. (To specify the date format in Windows, use the Control Panel's Regional Settings, selecting the Date tab and specifying the Short date style. On the Macintosh, use the Date & Time Control Panel.) 

Values:
List of values not available.
FISCAL_MONTH_SEQ

Indexed - yes
Format - char(2)
May be null? no

The month (or accounting period) of the fiscal year to which the charges are posted in the General Ledger.. This field is used for sorting.

Examples: 01 (July); 11 (May). See also FISCAL_YEAR 

Values:
01        July
02        August
03        September
04        October
05        November
06        December
07        January
08        February
09        March
10        April
11        May
12        June
13        Adjustment period
FISCAL_YEAR

Indexed - yes
Format - char(4)
May be null? no

The fiscal year to which the charges are posted in the General Ledger, and the financial year in which the ACCOUNTING_PERIOD falls. Penn's fiscal year begins July 1 of one calendar year and ends June 30 of the next calendar year. 

Example: 2000 (fiscal year that began July 1, 1999, and ended June 30, 2000) 

Values:
List of values not available. 
INVOICE_CATEGORY

Indexed - yes
Format - char(4)
May be null? no

The category code of the invoice record.

Values:
1100  	Processor  CPU     
3100  	Impact Printing    
3110  	Laser Printing              
4230  	User Access Fee    
7200  	Disk Storage        
7950  	Optical Scanning
INVOICE_CATEGORY_DESC

Indexed - no
Format - char(30)
May be null? no

The category code description of the invoice record.

Values:
1100  	Processor  CPU     
3100  	Impact Printing    
3110  	Laser Printing              
4230  	User Access Fee    
7200  	Disk Storage        
7950  	Optical Scanning
USER_ID

Indexed - yes
Format - varchar2(7)
May be null? no

The Logon ID, Batch Account or Cost center billed.

Values:
List of values not available.
USER_ID_DESC

Indexed - no
Format - varchar2(34)
May be null? no

Description for the Logon ID, Batch Account or Cost center billed.

Values:
List of values not available.

MAINFRAME_CHGBK_SUMMARY Table
   Tables and Data Elements   General Ledger Home   Data Warehouse Home

Questions about this page? Email us at da-staff@isc.upenn.edu

Information Systems and Computing
University of Pennsylvania
Information Systems and Computing, University of Pennsylvania