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What you need if you are planning to use the
Data Warehouse

Access to the University of Pennsylvania's Data Warehouse requires 3 things.

You need all three:

  • Permission
  • A query tool
  • Training

Permission (formal authorization to use the data)
To obtain permission to use any of the data housed in the Data Warehouse, you must complete a "Data Warehouse Access Request Form" and submit it to Data Administration.

  • Please make sure you have all of the required signatures before you send it along. In some cases, you will also need prerequisite training before you will be able to get access. For example: users of General Ledger data must first get a BEN Financials account (and have BEN Financials training); users of Student data must first get a SRS account (and have SRS training).
  • Note that obtaining permission is a different step from getting training!

A query tool (software)
Penn has shifted to browser-based query and reporting, using Business Objects XI3 and Web Intelligence (Webi).

  • Webi provides access to Universes that have been created to meet the needs of persons who access specific data collections in the Warehouse, and provides extensive query construction and report formatting capabilities, all in a web environment and without the need for desktop client software.

Training
There are two types of training: query tool training and data training.

  • Formal training in the use of Business Objects, or whatever query tool you plan to use, is strongly recommended but not mandatory.
  • For some data collections, data training is required before you will be given access. For others, the training is optional. Consult the "training" section in each of the data collections for more detailed information. Please note that attending training it not enough; you still need permission.
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