New Online Directory Privacy Matrix: Defaults

This is a brief guide to default settings for various information categories in the New Online Directory.
(Note: This is provided to assist Directory Liaisons, LSPs, and ITAs in their work with end users.
It is not intended for general distribution, nor is it an official piece of the Online Directory Help Center.)

Information Category Student Listings* Faculty & Staff Listings*
Public View Penn View Public View Penn View
Name Displayed Displayed Required Required
Affiliation (Student, Faculty, Staff) Displayed Displayed Required Required
Title or Major Displayed Displayed Displayed Required
Organization or School Displayed Displayed Displayed Required
Campus Mailing Address Not Displayed Displayed Displayed Required
Campus Phone Number Not Displayed Displayed Displayed Required
Campus Email Not Displayed Displayed Displayed Required
Campus Fax number Not Displayed Not Displayed Not Displayed Not Displayed
Home Mailing Address Not Displayed Not Displayed Not Displayed Not Displayed
Home Phone Number Not Displayed Not Displayed Not Displayed Not Displayed
Home Email Not Displayed Not Displayed Not Displayed Not Displayed
Web Page URL Not Displayed Not Displayed Not Displayed Not Displayed
Spouse/Partner name Not Displayed Not Displayed Not Displayed Not Displayed
PennCard Photo Not Displayed Not Displayed --N/A-- --N/A--

 

Required: By default, this information is required of all Penn employees (faculty and staff) according to HR Policy 201. It can only be hidden if an employee has successfully petitioned the Office of Audit, Compliance, and Privacy to have their entire listing concealed for a compelling security or privacy reasons. (The petition process is initiated by writing to privacy@pobox.upenn.edu.)

Individuals who have not been assigned a University email address, phone, or office, are not required to list information in those categories. Also, a campus organization’s address, phone, and email may be listed in lieu of direct contact information.

Displayed: By default, this information will be displayed. You can use display options within the new Online Directory to hide this information at any time.

For the Online Directory preview period, note:

  • Student privacy settings indicated in Penn InTouch at the onset of the Preview Period will be recognized and should override defaults (e.g., if a student had marked information as "private" in Penn InTouch, the information should be hidden in all views in the new Online Directory).
  • Faculty and staff privacy settings indicated in the old Online Directory at the onset of the Preview Period will be recognized and should override defaults, subject to the minimum listing requirements (e.g., if an employee requested in the old Online Directory that email be concealed, it will be displayed in the Penn View because it is required, but hidden in the Public View).

Not Displayed: By default, this information will not be displayed. You can use display options within the Online Directory to show this information at any time.

*Note: The settings applied to an individual listing will be determined by an individual's primary affiliation with Penn. For example, if a full-time staff member also takes classes at Penn on a part-time basis, that person's primary affiliation with Penn is as a staff member, and their listing will be subject to the Staff requirements, defaults, and restrictions (such as not being able to display a PennCard photo).