Focus On: Users of Administrative Systems

Information on accessing, learning about, and using systems that support academic, business/financial, and research administration.

Forms

Forms for Financial Systems - Includes access forms for BEN Financials, BEN Reports, BEN Deposits, Prudence, and applications on the Administrative Mainframe (UMIS applications, Payroll/Personnel, SALINC, On-Line Time Reporting, Salary Management and Reallocations, SFS Easy, and others).

Forms for Other Administrative Systems

• Adverse Events Form - For access to the Adverse Events Reporting System (PDF).
• AdvisorInTouch/Penn InTouch - For advisors needing access to PennInTouch.
• Data Warehouse Access Request Form
• Penn Community Data Forms - For access to the Penn Community System.
• PennERA Forms - For access to various research systems.
• SRS Security Request Form - For access to the Student Records System (PDF).

Software

For BEN Financials

• Desktop Client Software & Printer Information for BEN Financials.

For other Web-enabled administrative applications

• Firefox, Internet Explorer or Safari - Supported web browsers.

For Telnet-accessible applications

• dataCometSecure - Macintosh client software.
• HostExplorer - Windows client software.
• SecureCRT - Windows client software.

For Data Warehouse

• Business Objects - Query tool.

For budgeting

• Pillar - Budget application.

For the Administrative Mainframe system

• TSO/ISPF - Features and setup instructions.
• IOF and SAR - Features and functions.

Support & Training

BEN Helps - For help using BEN Financials and BEN Reports.

Data Warehouse Support - For technical support and other assistance with the Data Warehouse.

Local Support Providers (LSPs) - For help installing, and using hardware and client software.

Financial Training Department - Training for BEN Financials, BEN Reports, BEN Deposits, Payroll/Personnel System.

Student Records System (SRS) Training - Schedule for SRS training.

ISC Technology Training Services - Training on Penn-supported and other software, access to technology books online, and lab rentals.

Publications

The Bottom Line - Quarterly newsletter covering financial processes, procedures, and systems (PDF).

Almanac - University's journal of record.

ORS Newsletter - Monthly newsletter from the Office of Research Services.

Usage Information & Login

Academic Systems

• Advisor InTouch - Advising system for use by authorized faculty and academic advisors
  • About Advisor InTouch.
  • Log in to Advisor InTouch.
• Blackboard - Course management system
  • About Blackboard.
  • Log in to Blackboard.
• ClassLists - Course email lists
  • About Classlists.
• Institutional Research Query Database (IRQDB) - Application for viewing classlists
  • Log in to IRQDB.
• Student Records System (SRS) - Student information, including course, matriculation, biographic, and demographic data
  • About SRS.

Business/Financial Systems

• ATLAS - Advancement portal
• Business Enterprise Network (BEN) - Core business systems, including BEN Financials (purchasing, accounts payable, general ledger), BEN Reports (query tool for detail and summary financial, salary management, and sponsored project reports), and BEN Deposits (tracking deposits)
  • About BEN.
  • About BEN Deposits.
  • About BEN Financials.
  • About BEN Reports.
  • Log in page for all BEN applications.
• Data Warehouse - Repository of selected corporate data for query, analysis, and reporting
  • About the Data Warehouse.
• Payroll/Personnel System
  • About the Payroll/Personnel System.
  • About SALINC (Salary Increase) - Program for downloading annual increases to the Payroll System.
• Penn Community - Biographic, demographic, and contact data about people who are part of the Penn community (faculty, staff, students, UPHS employees, as well as guests and conference attendees).
• Pillar and Prudence - Application and file server used for budgeting.
  • About Pillar and Prudence.

Research Systems

• Adverse Events (AEs)- System for tracking and reporting adverse events related to research
  • About Adverse Events.
  • Log in to Adverse Events.
• BEN Reports - Sponsored program and financial reports, including Protocol Status Reports and Grant Reporting and Management (GRAM).
  • About BEN Reports.
  • Log in to BEN Reports.
• Penn Community - Biographic, demographic, and contact data about people who are part of the Penn community (faculty, staff, students, UPHS employees, as well as guests and conference attendees).
• PennERA - Electronic Research Administration
  • About PennERA.
  • Log in to PennERA applications.

Support & Training