Several lists have been created to facilitate campus-wide mailings to specific University constituencies. Since these lists reach all individuals within these constituencies, central administrative offices determine when these lists may be used.
Available lists include:
Approval is granted by the University Communications Office (for the full population), the Office of the Provost (for faculty and student mailings), or Human Resources (for staff and business administrator mailings). This is to keep the number of mailings at a reasonable level and the content applicable to the general population since individuals cannot opt out of receiving these messages.
Requests to send to any of these lists should include the following:
Requests should be sent to:
Please submit the request five (5) business days before the requested delivery date to allow time for approvals. With approval you will be contacted by a representative of Information Systems and Computing who will be processing and sending the message to the list(s).
Population of the lists
The campus-wide lists are refreshed automatically on a daily basis (approximately 2:00 AM each weekday), with current e-mail addresses from the central Data Warehouse. As a result, the lists are as current as the information listed in the central University sources. Individuals can use the on-line directory update page to add or change their mailing address in the warehouse.
Individuals cannot opt out of these lists.
These messages are sent to a diverse population of mail servers, clients, and readers. The following guidelines are used for message composition:
Messages are queued for off-peak (overnight) delivery to reduce the load on campus mail servers during peak times.
The charge per message is $250. This fee is journalled to a 26-digit budget code.
Any questions not addressed here may be directed to the University Communications Office at email@example.com
Information Systems and Computing
University of Pennsylvania
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