PennNames Web Client - Search

• Overview
• PennNames Information
• PennCommunity Information
• Reserved PennNames
• Held PennNames

After PennKey authenticating yourself, an authorized user can use the PennNames Web Client to search the PennNames database. A user can search the PennNames database using either a PennName, PennID or SSN. To request access to the PennNames Web Client, please fill out our online request form.

Whether you choose to search by either the PennName, PennID, or SSN, the search results will try to include all information about the PennName and a person that may be associated with that PennName, including additional PennNames that may have belonged to that person and are now expired or PennNames that are being held for that person. The search results will also include all sponsor information that is available for the PennName(s).

For example, one could search for the PennName "testuser" and find that it belongs to a person with the PennID, "12345678". The search also finds that "oldtest" had been assigned to "12345678" but is now expired. The search results will include information not only on "testuser" but also the archival information available for "oldtest".

You searched for: testuser PennNames information: PennName Status Sponsor Sponsor Status Timestamp testuser Active IscNet Active 2004-06-12 01:42:27 oldtest Expired PAS Expired 2004-06-12 01:35:58     IscNet Expired 2004-06-12 01:35:34     WHOIS Expired 2004-06-12 01:36:42   PennCommunity information: PennID 12345678 Last Name USER First Name TEST Middle Name M Address1 NETWORKING Address2 6228 Address3   Email testuser@someserver.upenn.edu Phone 215-898-9999 Affiliation NGUE Expiration Active School Code

Conversely one could have searched for the PennID "12345678" or the SSN for this person and received the same search results.

The PennNames information that is displayed includes:

• PennName - list of all associated PennNames.
• Status - status of the PennName. Possible statuses are:
  
  • Active
  • Expired
  • Reserved
  • Held
• Sponsor - list of all sponsors for the PennNames.
• Sponsor Status - status of the sponsorship for the PennName. Possible sponsor statuses are:
  • Active
  • Expired
  If the PennName is being held by the sponsor, this field will display the type of hold in place, either:
  • 15 minute hold
  • 3 hour hold
  If the hold is still active, this string will appear in red.
• Timestamp - the time of the last activity by the sponsor. The format of the timestamp is YYYY-MM-DD hh:mm:ss.

We query PennCommunity and the Directory to present information about the user. While we allow you to search by the SSN, we do not return any part of the SSN in our search results.

The PennCommunity information that is displayed includes:

• PennID
• Last Name
• First Name
• Middle Name
• Address1
• Address2
• Address3
• Email
• Phone
• Affiliation - PennCommunity can store multiple affiliations for a person. We display the list of affiliations separated by commas. The first affiliation displayed is the "primary" affiliation for Directory listing purposes only. If the person has a student affiliation (STU), we also display whether the person is a full-time (F) or part-time (P) student as determined by the PennCommunity affiliation.srs_ftpt_code data element and the SRS student classification, as determined by the PennCommunity affiliation.srs_student_class data element. For example:

  STU P FR

  A complete list of PennCommunity affiliations is available.
• Expiration - If the person has a student affiliation, this field will display the expected date of graduation otherwise this field will display either "Active" or "Inactive".
• School Code - Taken from the PennCommunity affiliation.srs_school_division data element. This only displays for students.

If you need additional information for a user, please check with your PennKey administrator for more possible information that may be available in PennCommunity.

If a PennName is reserved, you will see a list of all sponsorhips for that PennName, whether active or expired.

You searched for: root PennNames information: PennName Status Sponsor Sponsor Status Timestamp root Reserved ACS Expired 2004-06-09 03:25:05     Dev Active 1995-06-25 00:00:00     Pobox Active 1995-06-26 00:00:00     SAS Active 1997-06-16 00:00:00     SEAS Active 1996-06-21 00:00:00     WWW Active 2001-11-19 00:00:00

If a PennName is held, you will see search results like:

You searched for: testing8 testing8 is not currently an active PennName. PennNames information: PennName Status Sponsor Sponsor Status Timestamp testing8 Held ACS 15 minute Hold 2004-06-12 01:38:13

PennNames that are held are not active PennNames because they have not yet been assigned to a person. In the case of "testing8", the sponsor ACS has put a hold on the name. While the hold is in place, no other sponsor can assign "testing8" to a user. Since this was a hold placed by the sponsor and not for an individual, there is only a 15 minute hold on "testing8". You can determine if the hold is still in place by looking at the timestamp on the hold.

If you search for a PennNames that is being held for an individual, the search results will include not only information on the held PennName but all information about the individual.

You searched for: testing7 testing7 is not currently an active PennName. PennNames information: PennName Status Sponsor Sponsor Status Timestamp testing7 Held Pobox 3 day Hold 2008-07-20 23:59:59 testuser Active IscNet Active 2004-06-12 01:42:27 oldtest Expired PAS Expired 2004-06-12 01:35:58     IscNet Expired 2004-06-12 01:35:34     WHOIS Expired 2004-06-12 01:36:42   PennCard information: PennID 12345678 Last Name USER First Name TEST Middle Name M Address1 NETWORKING Address2 6228 Address3   Email testuser@someserver.upenn.edu Phone 215-898-9999 Affiliation NGUE Expiration Active School Code