Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box
Security Starts With You
New Regulatory Changes: Do They Apply to Your Area?
Protecting Yourself from Rogue AntiVirus Warning Scams
Security and Privacy Tips for World Travelers
Handling Documents and Data of Faculty and Staff Who Have Left Penn
Spring Cleaning Your Office? Know What to Do with E-Waste
Keep Your Identity Safe When Filing Taxes This Year
Why use Penn+Box when Storing Data in the Cloud
Mobile Device Security - 3 Recommendations for Cloud Users (Hint: That's You!)
Tuesday, May 11, 2010 - Almanac Vol. 56, No. 33
Warning: Your Printer & Copier
May Store Your Confidential Data
By now you are probably smart enough to avoid carrying unencrypted sensitive data on portable devices; you use a complex password and you don’t share it with anyone; you save your important work to network drives and you keep your desktop and laptop current with antivirus software and updated security patches. But do you also dispose of, return to lessor, sell, or donate your printer or copier every few years? WAIT!
Though we don’t often think of it this way, more and more office devices—including multi-function office printers—come with hard drives. The data you print, copy, scan, or fax is stored on that hard drive and in some cases, stored permanently unless you and your LSP do something about it. At a minimum, be aware that when you dispose of your printer, fax, copier or scanner, there may be a hard drive containing images of all of your documents unencrypted. Have the hard drive securely wiped before you give the device away or sell it, or if the device’s hard drive is removable, remove the drive entirely and have it securely destroyed. While the device is still in use in your office, consider its physical location—a secured or monitored area is preferable.
If you have questions regarding these issues contact your LSP, or Purchasing Services at firstname.lastname@example.org.