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Wednesday, April 16, 2014

 
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.


Table of Contents (view all)

Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box
Security Starts With You
New Regulatory Changes: Do They Apply to Your Area?


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Tagged with privacy

Tuesday, November 14, 2006 - Almanac Vol. 53, No. 12

Who has access to systems? - Think about it!

Many - maybe most - people at Penn have a need for access to information systems with some sort of confidential data.  But think about who, in most cases, doesn’t need and shouldn’t have that access:

  • Terminated employees
  • Employees who haven’t used the system in a very long time
  • Employees who have changed job functions and no longer need access for their new role

Shutting down an account that is no longer needed goes very far in protecting the privacy of the data in that system.  System owners should periodically - at least quarterly - review access privileges and eliminate unnecessary accounts. In addition, supervisors should ensure that as employees leave the University or change jobs, system access for those employees is reviewed and, where appropriate, terminated. 

For assistance, contact:
Data Administration, Amy Miller at milleraa@isc.upenn.edu
Human Resources, Gary Truhlar at 
truhlar@hr.upenn.edu

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