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Thursday, July 24, 2014

  New Resources
Travel Tips for Data Security
Free Security/Privacy Training Resources
Two-step verification
Combating Malware
Phishing Archive
Cloud Computing and Data Outsourcing
Best Practices for Applications with Confidential University Data
  Security "Greatest Hits"
Managing Passwords
E-mail Harassment & Forgery
Hoaxes, frauds & scams
Wireless Networking
Encryption & digital signatures
  Best Practices
Secure desktop computing
Secure servers
Secure data deletion
Securing printers
Tips for safe computing
Computing policies
  More in-depth information for
Local support providers
System administrators
  Security initiatives
Critical host compliance
Authentication & authorization
Penn Security & Privacy Assessment (SPIA)
Security Liaisons (Restricted Access)
Secure Share
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Vulnerability Scanner
  Related links
Electronic privacy
Worms, trojans, backdoors

One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.

Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tuesday, January 24, 2012 - Almanac Vol. 58, No. 19

The Best Way to Protect Data is Not to Have It

While much data at Penn is absolutely necessary to our everyday operations and mission, most people retain sensitive data longer than they need to. This is true for paper documents as well as computer files, emails, and so on. And keeping unnecessary data creates unnecessary risks both to the individuals whose data is kept and to Penn.

Paper Files. Review your paper files containing confidential data and shred them when allowed (see below). To arrange for shredding, contact the University Records Center at (215) 898-9432. You can have any number of shredding bins placed and picked up based on your office's needs.

Electronic Files. There are many tools, depending in part on your operating system, to securely delete your files. Visit If disposing of computer equipment, make sure to securely remove any sensitive data. See

Records Cleanup Day. Spread good practices by hosting your own Records Cleanup Day. For information and tools to help, see

Important Note: We must not shred or delete information that is an original and still within the University's records retention requirements. Nor should we destroy any information if there is an actual or likely claim, lawsuit, government investigation, subpoena, summons or other ongoing matter involving such records. When in doubt, retain the information and keep it secure.

For more information, see Frequently Asked Questions at


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