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One Step Ahead: Almanac Security Tips - 2013 |
| In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far. |
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|  Spring Cleaning Your Office? Know What to Do with E-Waste
Keep Your Identity Safe When Filing Taxes This Year
Why use Penn+Box when Storing Data in the Cloud
Mobile Device Security - 3 Recommendations for Cloud Users (Hint: That's You!)
Be Aware of QR Code Risks
It’s Data Privacy Month: Update Your Facebook Privacy Settings and More
How Are You Celebrating Data Privacy Month?
Stay Secure while Working on Public Wi-Fi Networks
Protecting Your Finances During This Year's Holiday Shopping Season
Cloud and You
Security and Privacy Online Training & Tools
October: Free Secure Disposal of Paper and Electronics at Employee Resource Fair; NCSAM
Student Privacy - What Do I Need To Know? A FERPA Reminder
Top 10 Tips for Securing Your Smartphone or Tablet
Working Off Campus? Some Tips to Consider
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Wednesday, December 31, 1969 - Almanac Vol. 0, No. 0<h4>Student Privacy–What Do I Need To Know?
A FERPA Reminder</h4>
For starters, you should know about FERPA, the <strong>Family Education Rights and Privacy Act</strong>. FERPA is a federal law that provides certain rights to students and imposes certain obligations on University faculty and staff - all regarding the privacy of "education records," or student record information.<p>
Let's take a few common "do's" and "don'ts":<p>
<ul>
<li>You may share student records with Penn officials with "legitimate educational interests"—i.e., where the information would be helpful in the performance of official duties. In many other situations, student records may not be shared without the student's consent. This very important provision allows Penn faculty and staff to access the student information they need to perform their jobs.</li>
<li> In general, you may not share student records with parents or guardians. There are some exceptions though, such as where the student provides written consent.</li>
<li>You may not leave graded exams or papers outside a door for a student to pick up. They must be delivered directly to the student—physically or electronically.</li>
<li> You may not post student grades with any identifying information such as name, Penn ID, or initials.</li>
</ul>
Consult the Student Records System (SRS) or Advisor in Touch to determine if a student has consented to sharing his or her information with parents or others. You can also ask students to set their privacy choices electronically in the Penn Portal or via a paper consent form.<p>
Visit the Penn's Privacy website's (<a href="http://www.upenn.edu/privacy" taget="_blank">www.upenn.edu/privacy</a>) FERPA page and check out the Frequently Asked Questions resource, Penn's Policy on Confidentiality of Student Records and more.
Questions about student privacy can be addressed to <a href="mailto:privacy@upenn.edu">privacy@upenn.edu</a><p>
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