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Monday, July 28, 2014

  New Resources
Travel Tips for Data Security
Free Security/Privacy Training Resources
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Managing Passwords
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Tips for safe computing
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  More in-depth information for
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Penn Security & Privacy Assessment (SPIA)
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Electronic privacy
Worms, trojans, backdoors

One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.

Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tuesday, September 18, 2012 - Almanac Vol. 59, No. 4

Student Privacy - What Do I Need To Know? A FERPA Reminder

For starters, you should know about FERPA, the Family Education Rights and Privacy Act. FERPA is a federal law that provides certain rights to students and imposes certain obligations on University faculty and staff - all regarding the privacy of "education records," or student record information.

Let's take a few common "do's" and "don'ts":

  • You may share student records with Penn officials with "legitimate educational interests"—i.e., where the information would be helpful in the performance of official duties. In many other situations, student records may not be shared without the student's consent. This very important provision allows Penn faculty and staff to access the student information they need to perform their jobs.
  • In general, you may not share student records with parents or guardians. There are some exceptions though, such as where the student provides written consent.
  • You may not leave graded exams or papers outside a door for a student to pick up. They must be delivered directly to the student—physically or electronically.
  • You may not post student grades with any identifying information such as name, Penn ID, or initials.
Consult the Student Records System (SRS) or Advisor in Touch to determine if a student has consented to sharing his or her information with parents or others. You can also ask students to set their privacy choices electronically in the Penn Portal or via a paper consent form.

Visit the Penn's Privacy website's ( FERPA page and check out the Frequently Asked Questions resource, Penn's Policy on Confidentiality of Student Records and more. Questions about student privacy can be addressed to


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