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Monday, July 28, 2014

 
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.


Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box


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Tuesday, March 12, 2013 - Almanac Vol. 59, No. 24

Why use Penn+Box when Storing Data in the Cloud

If you are planning to store documents and/or collaborate on documents using a cloud service, seriously consider using Penn+Box.

Many other cloud services are accessed by a "click through" ("I agree") function, and often do not include protections that you may need. Penn has negotiated an agreement for Box services that contains strong privacy, security, availability, compliance and other important terms.

In addition to contractual protections, Box contains several features that, when used properly, can help protect the privacy of confidential data.

First, Box can be configured to avoid the proliferation of data on the devices of colleagues you share with. Box does this by allowing you to limit the privileges of your "collaborators" (those you share documents with) to "View" only (i.e., eliminating the technical possibility of downloading to local devices and sharing with others).

Second, you may know that Box offers the ability to "sync" folders with devices you choose, so that the same documents can reside on your desktop, laptop, tablet and smartphone for example. However, by default, Box does not sync your folders and instead relies on you to exercise the "sync" option. By not syncing folders with more sensitive information, you can avoid some of the device-specific security risks to that information.

Be aware that only certain types of data are approved for storage on Box. Visit Penn+Box at http://www.upenn.edu/computing/box for more information. Check out other important topics such as Getting Started, How to Work with Collaborators, Access from Mobile Devices and more.

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