Penn Computing

Penn Computing

Computing Menu Computing A-Z
Computing Home Information Systems & Computing Penn


Thursday, July 31, 2014

  New Resources
Travel Tips for Data Security
Free Security/Privacy Training Resources
Two-step verification
Combating Malware
Phishing Archive
Cloud Computing and Data Outsourcing
Best Practices for Applications with Confidential University Data
  Security "Greatest Hits"
Managing Passwords
E-mail Harassment & Forgery
Hoaxes, frauds & scams
Wireless Networking
Encryption & digital signatures
  Best Practices
Secure desktop computing
Secure servers
Secure data deletion
Securing printers
Tips for safe computing
Computing policies
  More in-depth information for
Local support providers
System administrators
  Security initiatives
Critical host compliance
Authentication & authorization
Penn Security & Privacy Assessment (SPIA)
Security Liaisons (Restricted Access)
Secure Share
Secure Space
Vulnerability Scanner
  Related links
Electronic privacy
Worms, trojans, backdoors

One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.

Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

Whats popular?

   mobile devices    software    wireless    security    hackers    keyloggers    virus    www        SSNs    email    documents    passwords    privacy    identity theft    phishing    social networking    home computing

Tuesday, September 10, 2013 - Almanac Vol. 60, No. 4

Protecting Privacy and Security on Penn + Box

Using Penn+Box is a great way to access your documents from any connected device, to facilitate collaboration, and all with much better protection for your data than services such as DropBox and Google Drive.

Here are some privacy and functionality tips:

  • Getting Started: Sign up with your Penn Key and password through, then install the Box Edit and Box Sync apps.
  • Add a Co-Owner: Assign a Co-Owner for each collaboration folder you create on Penn+Box to help on any business continuity issues that may arise.
  • Collaborator Privileges: The default setting for your folders is "private." Folders (and the documents in them) only become available to others when you invite people as "collaborators." Consider the data, who the collaborators are, what role collaborators play, and whether they use secure devices when assigning access privileges. For example, choose to make your collaborator a:
    • "Co-Owner" or "Editor": for trusted individuals, who need to work with the documents, and whose devices are known to be secure.
    • "Previewer Uploader": for individuals who need view and comment on documents, but do not need to edit or download files.
  • Mobile Devices: If you are regularly accessing your Box files from a mobile device, make sure your device is "managed" or apply equivalent security settings (e.g., auto-lock, auto-wipe, etc.). See
  • Box Sync and Computer Security: Box Sync allows you to sync your Box folders to folders on your computer's hard drive. Make sure that computer or other device is secure. Talk to your Local Support Provider (LSP) if using Box Sync.
  • Data Sensitivity: In spite of strong contractual protections and smart configurations, there is still some data that should not be housed on Box due to regulatory constraints. See

Questions? Contact


Information Systems and Computing
University of Pennsylvania
Comments & Questions

Penn Computing University of Pennsylvania
Information Systems and Computing, University of Pennsylvania