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Friday, April 25, 2014

 
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.


Table of Contents (view all)

Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box
Security Starts With You


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Tuesday, September 10, 2013 - Almanac Vol. 60, No. 4

Protecting Privacy and Security on Penn + Box

Using Penn+Box is a great way to access your documents from any connected device, to facilitate collaboration, and all with much better protection for your data than services such as DropBox and Google Drive.

Here are some privacy and functionality tips:

  • Getting Started: Sign up with your Penn Key and password through http://upenn.box.com, then install the Box Edit and Box Sync apps.
  • Add a Co-Owner: Assign a Co-Owner for each collaboration folder you create on Penn+Box to help on any business continuity issues that may arise.
  • Collaborator Privileges: The default setting for your folders is "private." Folders (and the documents in them) only become available to others when you invite people as "collaborators." Consider the data, who the collaborators are, what role collaborators play, and whether they use secure devices when assigning access privileges. For example, choose to make your collaborator a:
    • "Co-Owner" or "Editor": for trusted individuals, who need to work with the documents, and whose devices are known to be secure.
    • "Previewer Uploader": for individuals who need view and comment on documents, but do not need to edit or download files.
  • Mobile Devices: If you are regularly accessing your Box files from a mobile device, make sure your device is "managed" or apply equivalent security settings (e.g., auto-lock, auto-wipe, etc.). See www.upenn.edu/computing/security/checklists/Top10/Top_10_Tips_for_Smartphones.php
  • Box Sync and Computer Security: Box Sync allows you to sync your Box folders to folders on your computer's hard drive. Make sure that computer or other device is secure. Talk to your Local Support Provider (LSP) if using Box Sync.
  • Data Sensitivity: In spite of strong contractual protections and smart configurations, there is still some data that should not be housed on Box due to regulatory constraints. See www.upenn.edu/computing/security/cloud/box_data_usage.php.

Questions? Contact box-help@isc.upenn.edu.

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