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Friday, July 25, 2014

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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
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Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Yearís Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tagged with privacy

Tuesday, January 30, 2007 - Almanac Vol. 53, No. 20

Student records - knowing the basics

Have you asked yourself any of the following questions?

  • May I discuss a studentís academic performance with his advisor?
  • May I share a studentís grades with her parents?
  • May I ask students for their Social Security number?
  • May I leave graded exams outside my door for students to pick up?
  • May I post class lists and student photos on the web?
  • May I destroy copies of my old grade sheets?

If you have asked any of these questions, then you have recognized that student data is often sensitive and private and that there are "doís" and "doníts" involved in the handling of such data. Student records are protected by the federal FERPA law. They may be shared with school officials with "legitimate educational interests" - in other words, where the information would be helpful in the performance of official duties or in an enterprise sanctioned by Penn. In many other situations, such as photos on the web or graded exams outside a door, student records may not be shared without the studentís specific and affirmative consent.

For more information on student records privacy, visit the Penn Privacy website at Click on "Special Topics: Types of Data" and then "Student Records" for a variety of resources, including FAQs like those above - and answers to them.


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