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Wednesday, July 30, 2014

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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
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Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tagged with privacy

Tuesday, March 21, 2006 - Almanac Vol. 52, No. 26

Privacy of Student Records

What do you do when your boss asks you for a list of students in a certain residence or with a certain set of interests to alert them to an upcoming event? What do you do when a parent calls to find out where their child is?

The answer in each case is, "It depends." Federal law and Penn policy tell us what student data we can share with whom. Student data cannot be shared except in specified circumstances.

These are some common examples of when student data may be shared:

  • You may always share student information with University officials who need such information to perform their jobs.

  • You may (though are not required to) share student data with a parent or other designated persons when a student has consented to such sharing. Penn allows students to consent through an online application in Penn InTouch or by using a paper form.

  • You may share directory information if the student has not opted out of the directory. Follow the student’s preferences according to Penn’s online directory.

Want more information? Visit Penn’s Privacy website at or write to


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