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Thursday, April 17, 2014

 
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.


Table of Contents (view all)

Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box
Security Starts With You
New Regulatory Changes: Do They Apply to Your Area?


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Tuesday, May 9, 2006 - Almanac Vol. 52, No. 33

Google Desktop: A Security and Privacy Risk

A new feature added to the Google Desktop 3.0 program for Windows computers poses serious risks to the security and privacy of personal and Penn institutional data. Google Desktop is a search tool that lets you search all the information on your computer and other computers as well.

In February, Google added a new "search across computers" function.  This feature places images of your personal and work-related files on Google’s servers so you can search the contents of one computer from another. If your email or Instant Messenger conversations are stored on your computer, Google Desktop will index them and store them on Google’s servers. There are options for configuring what data is uploaded to Google, but if Google Desktop is configured incorrectly, you can unknowingly transmit copies of restricted data for storage on Google’s servers.

It is recommended that no one use Google Desktop on computers used for Penn business. This is especially true for faculty and staff with confidential HIPAA, FERPA, or other confidential or legally protected records stored on their computers.

If you use Google Desktop for your personal computer (one not used for Penn business), the article at thefollowing address describes some limited options for protecting your data: www.itd.umich.edu/itcsdocs/s4340/.

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