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Friday, August 1, 2014

  New Resources
Travel Tips for Data Security
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Electronic privacy
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
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Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tagged with email

Tuesday, July 11, 2006 - Almanac Vol. 53, No. 1

Don’t Keep Email Around Too Long

It’s easy to let email accumulate in your inbox for years. But keeping email around too long may put you at risk for several reasons:

  • You may go over your storage quota. Computer storage space is expensive. And your local copy may be archived in computer backup systems, taking even more space! When you delete email, make sure it is deleted everywhere. If you are unsure where copies of your email might reside, check with your Local Support Provider.
  • Enormous mailboxes are more likely to become corrupted than lean ones on some email clients. This may lead to data loss.
  • Large mailboxes may slow down searches when you’re looking for recent mail.

Be sure to delete email routinely in accordance with University Archives and Records’ records retention schedule ( However, be aware that upon service of legal process (subpoena, summons, or the like), the record retention schedule must be suspended and records related to the legal process must not be destroyed.


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