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Friday, August 1, 2014

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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
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Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tagged with privacy

Tuesday, September 4, 2007 - Almanac Vol. 54, No. 2

Legal Requirements for Penn Data

Many faculty and staff at Penn work with personal information of Penn constituents as part of their job responsibilities. Indeed, personal data drives many critical functions at Penn - from assigning grades to students, to managing and paying staff, to performing life-saving medical research on human subjects.

Taking steps to protect confidential data from falling into the wrong hands is critical - someone else’s private information may literally be in your hands.

In addition to protecting data out of concern for others, it is critical to bear in mind the legal and industry requirements that apply to much of the data on the Penn campus.

Examples of significant requirements are:

  • The federal HIPAA law protects identifiable health information for Schools and Centers providing care or health plan functions.
  • The federal FERPA law protects the privacy of education (i.e., student) records.
  • The federal Gramm-Leach-Bliley law requires reasonable safeguards of certain financial information about customers.
  • CAN SPAM, a federal law, requires that certain bulk e-mail with primarily commercial messages be properly labeled and provide an opt-out.
  • The credit card industry's PCI DSS standards impose strict security protections for credit card data.
  • And Penn procedures put limits on the collection, retention, and disclosure of Social Security numbers.

If you have questions about the applicability of these rules or other requirements to protect confidential data, please write to or


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