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Monday, July 28, 2014

  New Resources
Travel Tips for Data Security
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Electronic privacy
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.

Table of Contents (view all)

Heartbleed OpenSSL Vulnerability
Security and Privacy Tips for World Travelers
Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box

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Tuesday, January 22, 2008 - Almanac Vol. 54, No. 18

Disappoint Dumpster Divers and Hackers

Much has been written and said, with good reason, about the importance of getting rid of sensitive data that is no longer needed. Keeping unnecessary paper documents and electronic files that contain confidential information creates unnecessary risks, both to individuals whose data is involved and to Penn. At the same time, it is of critical importance that destruction of such data be handled appropriately.

Paper Files. Review your files containing confidential data and shred them when appropriate. (See “Reminder” below.) To arrange for shredding services contact the University Records Center at (215) 898-9432. You can have any number of shredding bins placed onsite, with regular pickups, based on your office’s needs.

Electronic Files. To securely delete electronic files that are appropriate for destruction, contact your LSP for options. For example, individual files can be securely destroyed using the PGP Shred function.

Reminder: Information must not be shredded or deleted if it is an original and still within the University’s records retention requirements. Nor should information be destroyed if there is an actual or likely claim, lawsuit, government investigation, subpoena, summons or other ongoing matter involving such records. If you have any doubt, retain the information and keep it secure.

For information and tools to host your own Records Cleanup Day, see


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