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Friday, April 18, 2014

 
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One Step Ahead: Almanac Security Tips - 2014

In each issue, Penn's Journal of Record, The Almanac publishes helpful tips and hints for dealing with information security and privacy matters. This page is a collection of all those published thus far.
New! You can now receive new One-Step-Ahead Security and Privacy Tips automatically!
You can subscribe via Email or RSS.


Table of Contents (view all)

Filing Taxes Online This Year? Take Steps to Protect Your Information!
If your computer runs Windows XP, you must update it now!
Why Should You Report Security Incidents? And How Do You Report One?
Photo and Video Privacy Issues
The Password is Dead, Long Live the Password!
Data Privacy Month: NSA Surveillance Panel at the National Constitution Center
Protecting Your Finances During This Year’s Holiday Shopping Season
Beware of Phishing E-mails in the Wake of Typhoon Haiyan
No E-mail from Penn Will Ask For Your Username/Password or SSN
The Children's Online Privacy Protection Act: Does It Apply to Your Website?
October: National Cyber Security Awareness Month; Free Secure Disposal of Paper and Electronics
What Basic Rules Protect Student Information at Penn? (September 2013)
Protecting Privacy and Security on Penn + Box
Security Starts With You
New Regulatory Changes: Do They Apply to Your Area?


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Tagged with SSNs , identity theft , software

Tuesday, April 1, 2008 - Almanac Vol. 54, No. 27

Converting SSN to PennID

Do you currently use Social Security Number (SSN) to identify people in your IT systems or in day-to-day procedures? Did you know there is a tool available to help you switch from SSN to PennID? Using PennID as the identifier ensures that SSNs will not be stolen and used to commit identity theft.

The 8-digit PennID number is a unique identifier for individuals associated with the University or the Health System. It can therefore replace the SSN as a key in databases, or to uniquely identify an individual in emails or phone conversations. Using PennID can eliminate the need to encrypt data, ease report handling, and improve the security and privacy of communication between administrative offices.

The Penn ConvertID application converts SSNs to PennIDs. There are two options: direct lookup of a single PennID using certain data, and a batch tool for converting entire files with SSNs to use PennID instead. Usage is strictly monitored to ensure the highest standards of security and privacy, and lockout safeguards are built in to prevent misuse of the application. ISC Data Administration directly monitors results of batch conversion requests, forwards results to requesters, investigates lockouts, and is available for support and any questions.

For further information on the ConvertID application, contact Data Administration at penncommda@isc.upenn.edu or the Office of Audit, Compliance, and Privacy at (215) 573-4492. The form to request access to the ConvertID application is available at www.upenn.edu/computing/group/penncommunity/authorization/documents/convert_id_ access form.doc.

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