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Tuesday, April 19, 2016 - Almanac Vol. 62, No. 31
One Step Ahead: Personal vs. University Accounts
More so than ever before, the lines between personal and professional digital life tend to overlap for many individuals. While incidental and occasional personal use of University systems, including e-mail, is permissible, it is important to remember that once a person no longer has an active affiliation with Penn, his or her University accounts are disabled. This means he or she can no longer access many University services and resources such as Penn email accounts, Penn+Box and LastPass.
It is therefore recommended that you:
- Do not use your Penn email address for personal correspondence or for user names and recovery addresses of personal accounts.
- For third-party services that you could potentially use after separating from Penn, use a non-Penn email address to create the account when possible (e.g., LastPass).
- Avoid storing your private information or personal records on University electronic resources or systems.
- Understand that your University accounts will not remain active and accessible if you leave Penn. You will want to ensure that you follow the Guidance on Disposition of Documents and Data of Faculty and Staff who are Leaving Penn, available at http://www.upenn.edu/oacp/privacy/assets/pdf/DispositionOfDocumentsGuidance.pdf
- Talk to your Local Support Provider (LSP) well in advance of any departure from Penn. Your LSP can help you prepare.