Using U@Penn

 

 

 What can I do with U@Penn? 
 
 
  • Access benefits information, paycheck history and view or update your payroll profile.
  • Conduct transactions through administrative applications.
  • Find links to offices, services, and other Penn sites.
  • Receive current news and announcements.
  • View Penn calendars.
  • Access web-based electronic mail.
  • Personalize U@Penn to include your personal channel choices, headline news sources, favorite web links, and more.

 

The U@Penn toolbar
 


  The U@Penn toolbar keeps key resources available when you switch tabs.

 

Penn home — The University of Pennsylvania's public face on the web.

 

 

PennPortal — PennPortal (the student portal)

 

 

Penn Live Page — access to Penn Live email services for students

 

 

Webmail — links to a menu of webmail services by school or other affiliation.

 

 

Directories — Penn's e-mail and phone directory of students, faculty, and staff, with directories of personal Web pages and other references.

 

 

Penn A-Z an alphabetical index of links to the web sites of departments, offices, student organizations and other named entities at Penn

 

 

Switch View — Lets you switch between portals. For example, if you're using U@Penn (the faculty and staff portal), you can switch to the PennPortal (the student portal).

 

 

U@Penn tabs
 
 

U@Penn groups resources by the context in which you use them. Tabs allow you to move from one context to another.

The General, Business and Research tabs consolidate resources useful to employees for their personal and work life.

Schools or Centers may create tabs that organize their web resources for their employees' use. University Library resources are consolidated on the Libraries tab, available without login to all U@Penn users.

Your personal tab is yours to design. You can subscribe to channels from any U@Penn or PennPortal source, collect links, and arrange them to suit yourself. Like webmail, U@Penn lets you take your "favorites" with you, and use them from any networked computer.

 

U@Penn channels
 


 

Web resources appear on the U@Penn tabs in the form of channels. Each tab has its own set of channels.Channels contain the text, images, and links to other PennWeb sites that pertain to the content or topic of that channel.

Fixed channels:
The location and content of some channels are pre-determined by the people designing a tab, and may not be removed or rearranged by users of the tab.

Optional channels:
Some channels are available for you to use, if you want to; it's up to you. You can subscribe to these channels, assign them to any tab, and move them around on the tab where they appear, to suit your needs. (See "Adding and Rearranging Channels", below.)


 

.   Special channels:
There are different kinds of content in the various channels you see on U@Penn. Some content comes from administrative, or school organizations and points you to resources elsewhere on the web. Some is supplied by automated feeds from external sources. Some will contain headlines leading to more detailed information available within the portal, just a click away.
 

 

Log-in
 
 

Click on the words "Log in to U@Penn," then enter your PennKey and password. If you need assistance, follow the link to "Password Help."

Once you log in, information in U@Penn may be automatically personalized for you, such as a your Pay and Benefits information. If your school or center has a tab, it may appear when you log in as well.

Logging in to U@Penn with your PennKey also allows you to use online services like benefits enrollment, Penn's Way, BEN Deposits, and BEN Reports. As we move forward with developing the U@Penn, more and more services will become available via single sign-on.

 

  U@Penn will be available to you from any networked computer. Because logging on with your PennKey takes you to personal as well as customized information, be sure you log out of U@Penn when you are done.

 

How do I personalize U@Penn?
 
 


Once you've logged in to U@Penn, you can use the My Profile, My Pay, My Tax and My Benefits features, as well as a growing set of administrative applications, without having to log in again. If your school or center has a tab, that tab may appear by default when you log in.

But you can go further if you want. This document describes how you can:

  • Rearrange channels on tabs ("Add Stuff"): In addition to the links and channels that you see automatically on your portal tabs, there are others that are optional. You can add these to your customized U@Penn by simply selecting the ones you want from a list of choices. Also, depending on which tab you are viewing, some information can be moved up or down or from one column to another.

  • Add your own personal tab ("Add Tabs") : Create your own portal space, then add channels (from the list of available channels) to it! Or, rearrange the order of the tabs that appear in your view of U@Penn.

  • Add links to MyLinks: It's like having a personalized "bookmarks" section in the portal -- available anytime you log in to U@Penn.

 


Adding and arranging channels on a tab
 
   


Some information on U@Penn appears automatically when you log in. You can choose other information from a variety of sources, depending on what you would like to see on your customized portal.

 

 
  • To add an optional channel, go to the tab you want to modify, and then click on the "Add Stuff" tool in the upper right of the portal window.
 
  • That will take you to an editing tool within the portal where you will see a graphical description of your tab's content, a column with Channel Categories, and a column showing channels in the categories. First choose a category. In this example, the category being selected is "Library and Research."
 
  • Next choose from that category the channel that you want to put into your custom portal. Note that you can decide which column to place the channel on the tab. In this example, the channel "Franklin Catalog" is being selected, and added to Column 3:

 

 
  • You can also use the "Add Stuff" tool to rearrange channels on a tab, and/or remove optional channels. To remove a channel from the tab, click on [X] next to the channel in the graphical display at the top of the Choose Content and/or Change Layout tool window. Channels that are required for the tab cannot be deleted. Arrows next to channel in the display allow you to move the channel within a column (up or down), or to a different column on the tab (right or left).

  • Your changes will take effect immediately; click on the tab name to see the results.

 

Adding your own personal tab  ^TOP
   

  • To create your own tab, one that only appears when you log in to U@Penn, click on "My Tabs" in the upper right corner of the portal.
 
  • Give your personal tab a name, then click on the "CREATE PERSONAL TAB" button.
  • Your personal tab now appears, and you can add channels and move them around, as you would on any tab.

 

Adding a link to My Links  ^TOP


A special channel called "My Links" appears on the General tab and can be customized when you log in. Think of this as a kind of portable list of favorites -- "bookmarks" that travel with you anywhere you can use U@Penn.

 

  • To add your own custom link, simply type in whatever you want to name it, then enter the url, and click on "Add This Link"
  • Once you have one or more links in your custom portal, you will see a "Manage my links" button. Clicking on this allows you to edit or delete your existing links.
 
  • Since "My Links" is a channel, you can also add it to any tab in your portal. It's the same channel, no matter where you place it in your portal, so the content of "My Links" will remain the same.

 

U@Penn and Pop-Up Windows 

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Links from U@Penn open in new windows, leaving the main U@Penn window open in the background so you can easily navigate to other resources. The links to those services that require a PennKey login (such as My Benefits/Pay/Profile, BEN Deposits, BEN Reports, etc.) pass your login token to the next window, so that you don't have to repeatedly sign in as you open one application or another from U@Penn.

Recent web-browsers with pop-up blocking enabled may consider the windows opened by this process to be pop-ups, and may try to block them from opening. In order to access these services from U@Penn, and to take advantage of the portal's single-sign-on benefits, you'll need to adjust your browser settings to allow pop-ups. Some recommended settings are described here; please consult with your local support provider for advice on settings particular to your needs.

 

Browser Requirements 

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You may use any of the web browers recommended by Information Systems and Computing (ISC) to access U@Penn itself, and navigate the various tabs and channels. In order to take advantage of the portal's single-sign-on benefits, you'll need to adjust your browser settings to allow pop-ups.

Certain of the applications accessible from U@Penn support a more limited set of browsers, however, and you should refer to the individual application's documentation for further details. Please note that this also applies to the My Profile, Edit Profile, My Pay and My Benefits pages, which has specific browser requirements as follows:

Browsers:

Windows: Internet Explorer version 6 (or higher)

In addition, cookies should be enabled, and javascript turned on.

 

 

 

 

Questions? Send messages using the U@Penn comment form.