The Exchange Scholar Program
PURPOSE
The Exchange Scholar Program enables a graduate student enrolled in
a doctoral program in one of the participating institutions to study
at one of the other graduate schools for a limited period of time
so as to take advantage of particular educational opportunities not
available on the home campus. The academic experience, including courses
taken and/or research conducted with particular faculty at the visited
institution, will be registered on the academic record maintained
by the student's home institution.
TERMS AND CONDITIONS
The following are to be regarded as minimal terms and conditions of
the program. Individual institutions may choose to establish more
rigorous criteria, e.g., for eligibility or duration of study. Definitions
(e.g., of "term," "academic year," and "hospitalization
coverage") may also vary according to local policy and practice.
1. ELIGIBILITY-normally students will be eligible to be Exchange Scholars
only after they have completed one full academic year in residence
in a graduate degree program at their home institution.
2. DURATION-a minimum of one term of study and a maximum of one academic
year will be permitted in the program. This program is not in operation
during Summer Sessions.
3. REGISTRATION STATUS-Exchange Scholars will be registered by the
home and host institutions in whatever category ("in absentia,"
"in residence," "special student," "Exchange
Scholar") is appropriate at each place.
4. TUITION AND FINANCIAL AID-tuition will be charged and collected,
and any financial aid will be provided, by the student's home institution.
5. HEALTH AND HOSPITALIZATION COVERAGE-the institution which the student
is visiting will be responsible for assuring that hospitalization
and health services are locally available. However, the host institution
may either charge the student for such services or require that the
student purchase coverage from the home institution.
6. BENEFITS-at the institution visited, Exchange Scholars will be
accorded all the benefits of that institution's resident students.
They will receive a student ID card which permits access to the host
institution's libraries, labs, health facilities, athletic facilities,
housing (as available) and the like. Where these services entail fees
in addition to tuition,
the host institution will charge Exchange Scholars the same fees it
charges its own graduate students.
7. INTERNATIONAL STUDENTS-international students are understood to
be under the continuing sponsorship of their home institution. All
INS work for them must be done through the international student advisor
at the home institution. International students on F-1 visas should
note that they are not allowed to work at the host institution unless
they obtain prior written approval from the Office of International
Programs at the host institution.
8. RECORDS-upon completion of each term, officials of the institution
visited will collect the information concerning the Exchange Scholar's
course of study and forward it (with appropriate stamps/seals and
signatures) to the Graduate School Dean of the student's home institution.
Normally this information will include the course record (title, number,
instructor, credit or class hours and grade received) and any special
research conducted under the auspices of a faculty member. The information
will then be posted on the student's academic record or made part
of the record as appropriate to the home institution.
9. NOTIFICATION-the home institution will be responsible for notifying
third parties of the Exchange Scholar's status and activities.
PARTICIPATING INSTITUTIONS AND PROGRAMS
University of California at Berkeley
All Ph.D. programs
Contact: Degrees Office 302 Sproul Hall #5900
University of California Berkeley, CA 94720-5900
Phone: 510-642-7330
Fax: 510-643-1524
e-mail: degrees@uclink.berkeley.edu
Academic Calendar: http://opa.vcbf.berkeley.edu/AcademicCalendar/calendar.cfm
Brown University
All Ph.D. programs
Contact: Associate Dean of Graduate School
Box 1867
Brown University
Providence, RI 02912
Phone: 401-863-2843
Fax: 401-863-7341
e-mail: michael_diffily@brown.edu
Academic Calendar: http://www.brown.edu/Administration/Registrar/calendar.html
University of Chicago
All Ph.D. programs
Contact: Brooke Noonan
Manager, Fellowships and Traveling Scholar Programs
The University of Chicago
5801 South Ellis Avenue, Room 225
Chicago, IL 60637
Phone: 773-702-0871
e-mail: brookec@uchicago.edu
Academic Calendar: http://www.uchicago.edu/docs/accalendar.html
Columbia University
All Ph.D. programs
Contact: Dean Aaron Koch, c/o Craig Knobles
109 Low Memorial Library
535 West 116th Street
Columbia University
New York, NY 10027
Phone: 212-854-2889
Fax: 212-854-2863
e-mail: jck2@columbia.edu
Academic Calendar: http://www.columbia.edu/cu/registrar/cals_academic.html
Cornell University
All Ph.D. programs
Contact: Ron Watkins
Director, Graduate Records
Cornell University
150 A Caldwell Hall
Ithaca, NY 14853-2602
(607) 255-5824
(607) 255-1816 (fax)
email: rlw5@cornell.edu
Academic Calendar:
http://www.cuinfo.cornell.edu/Admin/CALEND.html
Harvard University
All Ph.D. programs in the Graduate School of Arts & Science
Contact: Rise Schepsle Graduate School of Arts & Sciences
Harvard University
Byerly Hall, 2nd Floor,
8 Garden St. Cambridge, MA 02138
Phone: 617-495-1814
Fax: 617-495-2928
e-mail: gsas@fas.harvard.edu
Academic Calendar: http://www.registrar.fas.harvard.edu/handbooks/student/chapter1/index.html
Massachusetts Institute of Technology
Ph.D. programs in the School of Science: Biology; Brain &
Cognitive Sciences; Chemistry; Earth, Atmospheric & Planetary
Sciences; Mathematics; Physics; No programs in Engineering or Management;
and others, with approval of proposed host department
Contact: Associate Dean for Graduate Students
Graduate Students Office
77 Massachusetts Avenue, Room 3-138
Cambridge, MA 02139-4301
Phone: 617-253-4869
Fax: 617-253-5620
e-mail: bestaton@mit.edu
Academic Calendar: http://web.mit.edu/registrar/www/calendar.html
University of Pennsylvania
All Ph.D. programs
Contact: Dr. Marco Manzo Graduate Division of Arts and Sciences
University of Pennsylvania
3401 Walnut Street, Suite 322A
Philadelphia, PA 19104-6228
Phone: 215-898-7577
Fax: 215-573-8068
e-mail: mmanzo@sas.upenn.edu
Academic Calendar: http://www.upenn.edu/almanac/3yearcal.html
Princeton University
All Ph.D. programs
Contact: Associate Dean for Academic Affairs
201 Nassau Hall Princeton University
Princeton, NJ 08544
Phone: 609-258-3033
Fax: 609-258-6180
e-mail: dnredman@princeton.edu
Academic Calendar: http://ntigger.princeton.edu/registrar/acad/acad.htm
Stanford University
All Ph.D. programs in the School of Humanities and Sciences
Contact: Judith Haccou
Director of Admissions
Stanford University
630 Serra Street, Suite 120
Stanford, CA 94305-6032
Phone: 650-725-2547
Fax: 650-723-8371
e-mail: judith.haccou@stanford.edu
Academic Calendar: http://registrar.stanford.edu/pdf/Calendar_AY_0708.pdfl
Yale University
All Ph.D. programs
Contact: Thomas Burns
Assistant Dean
Yale Graduate School of Arts and Sciences
P.O. Box 208236
New Haven, CT 06520
(203) 436-2628
FAX: (203) 432-7765
e-mail: thomas.burns@yale.edu
Academic Calendar: http://www.cs.yale.edu/admin/calendars.html
APPLICATION PROCEDURES AND APPROVAL
The arts and sciences graduate schools of the institutions listed
on the program description are participants in the Exchange Scholar
Program. If you are currently in a Ph.D. program at one of these institutions
(your "home institution") and wish to study for a term or academic
year at another (the "visited" or "host" institution), you should
read the program description and complete the application
as indicated. Permission to participate in the program requires
the approval of all the officials listed on the form. All
approvals must be obtained two months before the registration date
at the host institution.
Please be aware that the host institution may charge an application
fee or fees for services that are not covered by tuition. It is your
responsibility to meet these charges.
MODIFICATIONS
The Exchange Scholar Program was renewed in May 2001 for a five-year
period. However, the participating institutions may modify the program
at any time and individual institutions may withdraw from the program
at any time.
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