Mission Continuity Resources and Tools: Table Top Exercise

Conducting a TTX
Letter To The Deans
TTX Guidelines
Observer Information Form
Observer Information Form (Word Version)
Post-exercise Report 2017
Guidelines for Reporting
FY15 user feedback
Communications Plan
Planning timeline for TTX
University Information Sheets
Public Safety Information
ISC Information Sheet 2016
Crisis Management Team Fact Sheet
CMP Overview slide deck
Shelter-In-Place information
ULAR information sheet
EHRS Fact Sheet
FRES information sheet 2016

The Mission Continuity Program (MCP) is sponsoring a University-wide tabletop exercise (TTX) initiative. All University organizations will use the same event as the basis for their TTX. This will test an organization’s ability to plan, respond and recover in the event of an outage or disruption. The Provost and Executive Vice President have asked that all Schools and Centers within the University participate in this initiative.

It's time to schedule your FY18 tabletop exercise. Please e-mail Rae Goodman at hallgood@upenn.edu as soon as possible to schedule. Here are the slides for this year's exercise scenario.


Penn’s university-wide tabletop exercise will take place between September 1st and the end of the fall semester. Participants will role-play a fictional disaster scenario as if it was happening in real time on campus.

Each School and Center is strongly encouraged to review their Mission Continuity plans stored in Shadow Planner, and update them where appropriate. Participants should refresh themselves on these plans and individual roles to best prepare and expect the unexpected.

Schools and Centers are encouraged to assign individual participants to observe and chronicle the exercise. This will allow organizations to obtain feedback about the exercise and their plans.

Mission Continuity facilitators are available to assist in conducting the exercise. Please e-mail askmc@lists.upenn.edu to schedule your tabletop.


This exercise will test the planning that is in place, human decision-making, teamwork, and infrastructure flexibility. Participants will be challenged to recall and follow existing mission continuity plans, making adjustments decisively as circumstances warrant.

The ultimate goal of the exercise will be to ensure the University may continue and maintain operations in the support and delivery of our mission.


Each School or Center will produce a post-exercise report that will contain valuable information about lessons learned and next steps. These reports should serve as both a narrative of the experience and a forward-looking document to guide your team and the University in future planning.

These individual reports will also serve as the basis for a university-wide report prepared by the MCP Steering Group to be presented to the Provost and Executive Vice President.


  1. The MCP is providing a scenario for the TTX. It is a fictitious event, and all University organizations will use the same event as the basis for their TTX. The scenario will allow for activation of several different types of plans (loss of building, technology, human resources, etc.)
  2. A professional facilitator will be available for most TTXs. The scenario for the fictitious event will be provided to the facilitator and the particpants.
  3. Organizations may request that an observer attend the TTX, to provide feedback on the exercise and the plans.
  4. Representatives have been asked to complete a short post-exercise report and return it to the MCP leadership, to discuss how the experience was for them and their organization.
  5. You may now schedule your TTX by e-mailing Rae Goodman at hallgood@upenn.edu.  You may choose either a morning slot (9:30 – 11 am) or an afternoon slot (1:30 – 3 pm).
  6. A packet of information is available for your use in conducting a TTX. It includes:
    1. set of guidelines or drillbook
    2. a form to be filled out by observers who attend
    3. a template for a post-exercise report

The TTX initiative will be discussed at the monthly user group meetings. MCP representatives and MCP liaisons are welcome to attend to gain more information and to ask questions.

Members of the MCP program leadership are happy to meet with MCP liaisons or representatives, speak on the phone, or answer e-mails, with questions about this exercise.