International Student & Scholar Services

International Programs

J-1 STUDENT: MAINTENANCE OF STATUS

NOTE: this is a brief overview only. Because of the complexity of immigration regulations, always consult an advisor at International Student and Scholar Services in the Office of International Programs (OIP-ISSS) in advance.

J-1 students must comply with the Department of State (DOS) regulations, which can be found on page 2 of the DS-2019. By following those instructions and the specific information below, Penn J-1 students will maintain legal J-1 status in the US and be able to take full advantage of available J-1 benefits. The OIP-ISSS website at http://www.upenn.edu/oip/iss provides general information, forms and instructions for specific benefits and procedures, and advising information. Any questions should be directed to International Student and Scholar Services in the Office of International Programs (OIP-ISSS).

Points to Maintaining J-1 Status

Maintain full-time enrollment and progress at the institution specified on the DS-2019
Maintain required health insurance
Do not change your academic major
Obtain proper employment authorization before beginning any work, even on campus
Update address and legal name within 10 days of any change
Check for valid OIP-ISSS signature and proper documentation before traveling outside US
Transfer J-1 SEVIS administration when changing schools
Obtain a program extension in order to continue study beyond end date on DS-2019
Obtain a new DS-2019 prior to beginning a new degree program
Obtain an updated DS-2019 when your funding source changes
Do not stay in the US beyond the 30-day grace period
Obtain permission from OIP-ISSS before requesting a leave of absence or withdrawal from Penn
Keep passport and I-94 valid
Read e-mails from OIP-ISSS

Maintain Full-Time Enrollment and Progress

Undergraduate Students
Undergraduate students, including students enrolled in post-baccalaureate programs, must be enrolled for and complete a minimum of four course units (CUs) each semester. This does not include audits, withdrawals, or incompletes.

Graduate Students
Graduate students must be enrolled for and complete a full-time course load as defined by their academic program. For most programs this means a minimum of three course units (CUs); other programs may require more or less or may have a minimum credit load requirement. Graduate students must check with their school or department for any necessary clarification for the definition of a full-time student and consult an OIP-ISSS advisor if there is any discrepancy. Full-time enrollment does not include audits, withdrawals, or incompletes. Once a student has completed his/her coursework and are is working on the thesis or dissertation, he/she must maintain full-time status by enrolling for master’s thesis or doctoral dissertation registration and continuing to work on completing his/her thesis/dissertation.

All Students
No more than one (1) course unit (CU) or equivalent of Distance Education per semester may count toward full-time enrollment for J-1 students. Students are also required to make normal progress towards completing the course of study. The measure of normal progress is the rate at which a full-time student in your school or department normally advances toward his or her degree or program objective. Working to complete courses designated from previous semesters is not maintaining normal progress. If any student finds him/herself in this situation, he/she should consult with an OIP-ISSS advisor immediately.

Any student considering, for any reason, to drop a course that will cause his/her enrollment to drop below full-time must consult with an OIP-ISSS advisor before doing so. Dropping below full-time enrollment prior to obtaining written authorization from an OIP-ISSS advisor will jeopardize the student’s legal ability to remain in the US.

Even students who need less than a full course load in their last semester of coursework must complete the Reduced Course Load Request procedures by the first week of classes to verify that he/she will complete the degree/program requirements in that semester.
http://www.upenn.edu/oip/iss/forms/f1j1reducedcourseload.pdf

Maintain Required Health Insurance
Federal regulations require those in J-1 status to have comprehensive medical insurance covering themselves and all their dependents. Failure to maintain the required medical insurance is a violation of J-1 status. For detailed information on J-1 medical insurance requirements, please visit: http://www.upenn.edu/oip/iss/visa/j1/insurance.html.

Do Not Change Your Academic Major
J-1 students may not change their major as J-1 exchange visitors are to maintain original program objectives. At this time, US Department of State does not allow this provision. J-1 students who plan to change their major will be required to leave the US and re-enter with a new DS2019 with the new major specified on the DS2019. Please see an advisor at OIP-ISSS before proceeding with a change of major to discuss options and timing.

Obtain Proper Employment Authorization before Beginning Any Work
DHS considers working without proper authorization as one of the most serious violations of a nonimmigrant’s status. It is illegal to begin any work before obtaining written permission first, even for on-campus employment at Penn. Refer to J-1 Student Employment Options on the OIP-ISSS website for detailed information on on-campus employment, the types of off-campus work authorization available, and procedures necessary to obtain approval. Pay special attention to deadlines and processing times! When in doubt, consult an OIP-ISSS advisor before accepting an offer of employment or beginning any work. http://www.upenn.edu/oip/iss/forms/index.html

Update Address, Legal Name, or Major within 10 Days of a Change
Federal regulations require J-1 students to report any change of US address and legal name to their sponsoring institutions within 10 days of the change. At Penn, J-1 students are only required to enter the current address where physically residing in the US through Penn InTouch https://medley.isc-seo.upenn.edu/penn_portal/intouch/splash.html.
Should your Penn InTouch not work, send your address change to OIP-ISSS at oipadm@pobox.upenn.edu.

If a student or J-2 dependent changes his/her legal name, consult an OIP-ISSS advisor to make the changes.

Check for Valid OIP-ISSS Signature and Proper Documentation before Traveling outside the US
OIP-ISSS strongly recommends you to meet with an OIP-ISSS advisor prior to traveling outside the US. If you will travel outside the US, you must have a valid J-1 visa (stamp) and a valid travel signature on DS-2019. Each signature is valid for one year (365 days) while you are a full-time student. Signatures can only be obtained by an OIP-ISSS official. See the Travel Information on the OIP-ISSS website for instructions.
http://www.upenn.edu/oip/iss/visa/travel/index.html

Transfer J-1 SEVIS Administration when Changing Schools
In order to transfer from Penn to another school in the US, a J-1 student must meet with an OIP-ISSS advisor to discuss his/her plans. At the student’s written request, ISSS must confirm that the student is maintaining valid J-1 status, check the original program objectives, and release the student’s SEVIS record before he/she can attend another school. The student must then complete the J-1 transfer procedures with an Alternate Responsible Officer (ARO) at the new school.
http://www.upenn.edu/oip/iss/forms/f1j1-transfer-out.pdf

Obtain Program Extension to Continue Study beyond End Date on DS-2019
In order to remain in the US to complete your program of study beyond the date authorized on the DS-2019, a J-1 student must request a program extension through ISSS. Apply at least 30 days before the expected completion date noted on your DS-2019. There must be a valid academic reason for extending the time necessary to complete the program. A student who fails to have his/her DS-2019 extended prior to the expiration date of the document is considered out of status and may need to apply for reinstatement to regain student status. http://www.upenn.edu/oip/iss/forms/f1j1extension.pdf

Obtain a New DS-2019 from OIP-ISSS to Begin a New Degree Program
To continue at Penn in a different academic level (e.g., bachelors to masters or masters to doctorate) or, in some cases, when a J-1 student changes to a new degree program at the same level after completing a degree, the student must apply for a change of program, which will extend his/her J-1 study at Penn. The student must verify admission to a new program and his/her ability to finance the program by completing an F-1/J-1 Student Program Extension Request form. ISSS will issue a new DS-2019 indicating your new program.

Obtain an Updated DS-2019 from OIP-ISSS when Funding Source Changes
Your Form DS-2019 indicates your current funding source(s). Should such information changes, you should meet with an OIP-ISSS advisor with the new proof of funding to update your current DS-2019.

Making Good Academic Progress
In order to maintain valid J-1 status, a J-1 student must be in good academic standing, making normal progress. Failure to maintain good academic standing may lead to immigration problems depending on the nature of the academic problem.

Do Not Stay in the US beyond the J-1 30-day Grace Period
A J-1 student is allowed a 30-day grace period to stay in the US after the completion date of his/her studies or post-completion Academic Training. During this time, the J-1 student may not work. Do not remain in the US beyond the grace period without taking appropriate steps to maintain some kind of legal status in the US.

Obtain Permission from OIP-ISSS before Departing or Withdrawing from Penn
Students planning to withdraw from Penn or take a leave of absence should consult an ISSS advisor prior to making official action; otherwise they may jeopardize their J-1 status. A student who is asked to withdraw from classes or leave Penn for any reason must immediately consult an OIP-ISSS advisor.
http://www.upenn.edu/oip/iss/forms/f1j1-departure.pdf

Maintain a valid Passport and I-94 card
If a student’s passport will expire within 6-12 months, or to replace a lost or stolen passport, he/she should contact his/her embassy or consulate in the US for instructions on obtaining an extension or new passport. Federal regulations require you to maintain a valid passport at all times.

Form I-94 for J-1 students should contain a stamp indicating a date of entry, a place of entry, “J-1” as one’s immigration status, and “D/S” as an immigration status end date. Should the I-94 card not contain “J-1” and “D/S,” please meet with an OIP-ISSS advisor as soon as possible.

Read E-Mails from OIP-ISSS
OIP-ISSS usually sends at least one email message per semester to international students. Some are simply announcements about upcoming events, but others contain important immigration information to help you avoid serious immigration problems. Students who do not receive regular messages should notify OIP-ISSS.

	International Programs Penn Abroad \| ISSS \| International Travel and Research
International Student & Scholar Services New Arrivals Orientation International Student & Scholar Handbook Visas & Immigration Information for Penn Departments Instructions & Forms International Student Advisory Board International Partners Outreach Group Intercultural Leadership Program ISSS Staff Events & Announcements Online Appointment Scheduler Emergency Contact Information International Programs Penn Abroad International Student & Scholar Services Staff Directory International Travel and Research	J-1 STUDENT: MAINTENANCE OF STATUS NOTE: this is a brief overview only. Because of the complexity of immigration regulations, always consult an advisor at International Student and Scholar Services in the Office of International Programs (OIP-ISSS) in advance. J-1 students must comply with the Department of State (DOS) regulations, which can be found on page 2 of the DS-2019. By following those instructions and the specific information below, Penn J-1 students will maintain legal J-1 status in the US and be able to take full advantage of available J-1 benefits. The OIP-ISSS website at http://www.upenn.edu/oip/iss provides general information, forms and instructions for specific benefits and procedures, and advising information. Any questions should be directed to International Student and Scholar Services in the Office of International Programs (OIP-ISSS). Points to Maintaining J-1 Status Maintain full-time enrollment and progress at the institution specified on the DS-2019 Maintain required health insurance Do not change your academic major Obtain proper employment authorization before beginning any work, even on campus Update address and legal name within 10 days of any change Check for valid OIP-ISSS signature and proper documentation before traveling outside US Transfer J-1 SEVIS administration when changing schools Obtain a program extension in order to continue study beyond end date on DS-2019 Obtain a new DS-2019 prior to beginning a new degree program Obtain an updated DS-2019 when your funding source changes Do not stay in the US beyond the 30-day grace period Obtain permission from OIP-ISSS before requesting a leave of absence or withdrawal from Penn Keep passport and I-94 valid Read e-mails from OIP-ISSS Maintain Full-Time Enrollment and Progress Undergraduate Students Undergraduate students, including students enrolled in post-baccalaureate programs, must be enrolled for and complete a minimum of *four* course units (CUs) each semester. This does not include audits, withdrawals, or incompletes. Graduate Students Graduate students must be enrolled for and complete a full-time course load as defined by their academic program. For most programs this means a minimum of *three* course units (CUs); other programs may require more or less or may have a minimum credit load requirement. Graduate students must check with their school or department for any necessary clarification for the definition of a full-time student and consult an OIP-ISSS advisor if there is any discrepancy. Full-time enrollment does not include audits, withdrawals, or incompletes. Once a student has completed his/her coursework and are is working on the thesis or dissertation, he/she must maintain full-time status by enrolling for master’s thesis or doctoral dissertation registration and continuing to work on completing his/her thesis/dissertation. All Students No more than one (1) course unit (CU) or equivalent of Distance Education per semester may count toward full-time enrollment for J-1 students. Students are also required to make normal progress towards completing the course of study. The measure of normal progress is the rate at which a full-time student in your school or department normally advances toward his or her degree or program objective. Working to complete courses designated from previous semesters is not maintaining normal progress. If any student finds him/herself in this situation, he/she should consult with an OIP-ISSS advisor immediately. Any student considering, for any reason, to drop a course that will cause his/her enrollment to drop below full-time must consult with an OIP-ISSS advisor before doing so. Dropping below full-time enrollment prior to obtaining written authorization from an OIP-ISSS advisor will jeopardize the student’s legal ability to remain in the US. Even students who need less than a full course load in their last semester of coursework must complete the Reduced Course Load Request procedures by the first week of classes to verify that he/she will complete the degree/program requirements in that semester. http://www.upenn.edu/oip/iss/forms/f1j1reducedcourseload.pdf Maintain Required Health Insurance Federal regulations require those in J-1 status to have comprehensive medical insurance covering themselves and all their dependents. Failure to maintain the required medical insurance is a violation of J-1 status. For detailed information on J-1 medical insurance requirements, please visit: http://www.upenn.edu/oip/iss/visa/j1/insurance.html. Do Not Change Your Academic Major J-1 students may not change their major as J-1 exchange visitors are to maintain original program objectives. At this time, US Department of State does not allow this provision. J-1 students who plan to change their major will be required to leave the US and re-enter with a new DS2019 with the new major specified on the DS2019. Please see an advisor at OIP-ISSS before proceeding with a change of major to discuss options and timing. Obtain Proper Employment Authorization before Beginning Any Work DHS considers working without proper authorization as one of the most serious violations of a nonimmigrant’s status. It is illegal to begin any work before obtaining written permission first, even for on-campus employment at Penn. Refer to J-1 Student Employment Options on the OIP-ISSS website for detailed information on on-campus employment, the types of off-campus work authorization available, and procedures necessary to obtain approval. Pay special attention to deadlines and processing times! When in doubt, consult an OIP-ISSS advisor *before* accepting an offer of employment or beginning any work. http://www.upenn.edu/oip/iss/forms/index.html Update Address, Legal Name, or Major within 10 Days of a Change Federal regulations require J-1 students to report any change of US address and legal name to their sponsoring institutions within 10 days of the change. At Penn, J-1 students are only required to *enter the current address where physically residing in the US through Penn InTouch* https://medley.isc-seo.upenn.edu/penn_portal/intouch/splash.html. Should your Penn InTouch not work, send your address change to OIP-ISSS at oipadm@pobox.upenn.edu. If a student or J-2 dependent changes his/her legal name, consult an OIP-ISSS advisor to make the changes. Check for Valid OIP-ISSS Signature and Proper Documentation before Traveling outside the US OIP-ISSS strongly recommends you to meet with an OIP-ISSS advisor prior to traveling outside the US. If you will travel outside the US, you must have a valid J-1 visa (stamp) and a valid travel signature on DS-2019. Each signature is valid for one year (365 days) while you are a full-time student. Signatures can only be obtained by an OIP-ISSS official. See the Travel Information on the OIP-ISSS website for instructions. http://www.upenn.edu/oip/iss/visa/travel/index.html Transfer J-1 SEVIS Administration when Changing Schools In order to transfer from Penn to another school in the US, a J-1 student must meet with an OIP-ISSS advisor to discuss his/her plans. At the student’s written request, ISSS must confirm that the student is maintaining valid J-1 status, check the original program objectives, and release the student’s SEVIS record before he/she can attend another school. The student must then complete the J-1 transfer procedures with an Alternate Responsible Officer (ARO) at the new school. http://www.upenn.edu/oip/iss/forms/f1j1-transfer-out.pdf Obtain Program Extension to Continue Study beyond End Date on DS-2019 In order to remain in the US to complete your program of study beyond the date authorized on the DS-2019, a J-1 student must request a program extension through ISSS. Apply at least 30 days *before* the expected completion date noted on your DS-2019. There must be a valid academic reason for extending the time necessary to complete the program. A student who fails to have his/her DS-2019 extended prior to the expiration date of the document is considered out of status and may need to apply for reinstatement to regain student status. http://www.upenn.edu/oip/iss/forms/f1j1extension.pdf Obtain a New DS-2019 from OIP-ISSS to Begin a New Degree Program To continue at Penn in a different academic level (e.g., bachelors to masters or masters to doctorate) or, in some cases, when a J-1 student changes to a new degree program at the same level after completing a degree, the student must apply for a change of program, which will extend his/her J-1 study at Penn. The student must verify admission to a new program and his/her ability to finance the program by completing an F-1/J-1 Student Program Extension Request form. ISSS will issue a new DS-2019 indicating your new program. Obtain an Updated DS-2019 from OIP-ISSS when Funding Source Changes Your Form DS-2019 indicates your current funding source(s). Should such information changes, you should meet with an OIP-ISSS advisor with the new proof of funding to update your current DS-2019. Making Good Academic Progress In order to maintain valid J-1 status, a J-1 student must be in good academic standing, making normal progress. Failure to maintain good academic standing may lead to immigration problems depending on the nature of the academic problem. Do Not Stay in the US beyond the J-1 30-day Grace Period A J-1 student is allowed a 30-day grace period to stay in the US after the completion date of his/her studies or post-completion Academic Training. During this time, the J-1 student may not work. Do not remain in the US beyond the grace period without taking appropriate steps to maintain some kind of legal status in the US. Obtain Permission from OIP-ISSS before Departing or Withdrawing from Penn Students planning to withdraw from Penn or take a leave of absence should consult an ISSS advisor prior to making official action; otherwise they may jeopardize their J-1 status. *A student who is asked to withdraw from classes or leave Penn for any reason must immediately consult an OIP-ISSS advisor.* http://www.upenn.edu/oip/iss/forms/f1j1-departure.pdf Maintain a valid Passport and I-94 card If a student’s passport will expire within 6-12 months, or to replace a lost or stolen passport, he/she should contact his/her embassy or consulate in the US for instructions on obtaining an extension or new passport. Federal regulations require you to maintain a valid passport at all times. Form I-94 for J-1 students should contain a stamp indicating a date of entry, a place of entry, “J-1” as one’s immigration status, and “D/S” as an immigration status end date. Should the I-94 card not contain “J-1” and “D/S,” please meet with an OIP-ISSS advisor as soon as possible. Read E-Mails from OIP-ISSS OIP-ISSS usually sends at least one email message per semester to international students. Some are simply announcements about upcoming events, but others contain *important* immigration information to help you avoid serious immigration problems. Students who do not receive regular messages should notify OIP-ISSS.
	International Programs Penn Abroad \| ISSS \| International Travel and Research