International Affairs @Penn

International Student & Scholar Services

International Programs

Important Information for New International Students

Welcome!

Congratulations on your acceptance to the University of Pennsylvania! In order to answer some of your questions, we have prepared this welcome brochure, which covers practical items such as obtaining a visa, finances, housing, travel arrangements, health care, insurance, safety and more. We encourage all new students to read this brochure in its entirety. You will also find this information and much more on the Office of International Program's web site: http://www.upenn.edu/oip/.

International Student & Scholar Services

International Student & Scholar Services is responsible for the general welfare of international students and scholars at the University of Pennsylvania. Our staff assists with problems concerning your immigration and employment status and social or personal adjustment to academic life in the United States.

It is very important that all students report to ISSS within 30 days of the program start date on their I-20 or DS-2019 form as part of immigration "registration". This is an official US immigration requirement; failure to comply may lead to a revocation of your F or J visa student status. Registration will be part of International Student Orientation (ISO). If you miss ISO, it is your responsibility to report to ISSS to register your immigration documents before the 30-day deadline. Remember to bring your passport and other immigration documents with you for your first visit to ISSS: visa stamp (except Canadians), I-20 or DS-2019 and I-94 card.

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Obtaining a Visa

Obtaining a student visa can be a time consuming and sometimes stressful process, which is why we encourage all students to prepare in advance and apply as soon as possible. In recent years, the US Department of Homeland Security (DHS) has implemented new policies and procedures for foreigners seeking nonimmigrant visas to the US. One of these changes requires individuals to pay the $100 SEVIS fee and to meet with a consular officer for a personal interview before being granted a visa. The SEVIS fee must be paid three days before the interview and the interview must also be scheduled in advance. You must have your I-20 or DS-2019 prior to paying the SEVIS fee or scheduling your interview. Moreover, you should use only the I-20 or DS-2019 of the school you will attend.

Helpful Links

We encourage students to contact their local US Consulate or Embassy for specific visa application instructions, but in general, you should pay the SEVIS fee (preferably online) and schedule an interview appointment with the nearest US Consulate or Embassy upon receipt of your immigration document. Then take your SEVIS I-20 (for the F-1 visa) or SEVIS DS-2019 (for the J-1 visa) with your passport to the US Consulate or Embassy or Consulate to apply for your entry visa stamp. You can generally apply for your visa stamp within 90 days of the report or start date on your I-20 or DS-2019 form. You may also be required to show evidence of financial support for your program at Penn. Your entry visa will be stamped in your passport. Please note: students transferring their school sponsorship of the F-1 or J-1 visa to Penn may use their previously issued entry visa stamp if it is still valid; these students must enter using their Penn-issued I-20 or DS-2019 Form.

Nonimmigrant Intent

The F-1 and J-1 visas are nonimmigrant visas, which means that students applying for either visa type must demonstrate intent to return to their home country following completion of their academic program. The following are examples of possible ways to show proof of nonimmigrant intent:

  • be prepared to express how you intend to apply your degree or research from Penn in your home country after completing your program
  • show close ties to family who resides in home country (perhaps your parents own property)
  • show proof of employment following completion of program in at Penn
  • show proof of owning real-estate (land, house, apartment)

Security Clearance

Due to the recent political climate in the US, the US Department of State has heightened its security procedures for anyone applying for a US visa. Each visa applicant will experience a series of security clearance checks which may or may not affect the processing of your visa. There is no way to know ahead of time whether your application will be delayed by one of these checks, but should your visa application be pending beyond the expected processing time as a result of a clearance check, please contact ISSS via email with details of your delayed visa application: oipadm@oip.upenn.edu (please mark subject heading as "URGENT").

SEVIS I-901 Fee

The Department of Homeland Security (DHS) announced that effective September 1, 2004, individuals will be required to pay a $100 fee prior to applying for an F-1 or J-1 student entry visa. This fee is mandated by law and will be used to finance the Student and Exchange Visitor Information System (SEVIS).

New students and exchange visitors (F-1 and J-1 visa holders) with a Form I-20 or Form DS-2019 issued on or after September 1, 2004 are subject to the fee. Continuing students and exchange visitors are not required to pay the fee except under certain circumstances.

Helpful Links

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Entering the US

Students may not enter the US more than 30 days prior to the start date listed on their I-20 or DS-2019 Form. The program start date is governed by the student's school and may not be changed. Students wishing to enter the US prior to the 30-day start date may be able to enter on a B-2 tourist visa temporarily, but should plan to leave and subsequently reenter the US in F-1 or J-1 student status before commencing their program. Please plan your travel to the US accordingly.

Hand carry the following documents:

  1. Your passport (valid for at least 6 months)
  2. Your SEVIS form I-20 or DS-2019

In addition, it is strongly recommended that you also hand carry the following documents:

  1. Evidence of financial resources
  2. Paper receipt for the SEVIS fee, Form I-797
  3. Evidence of student status, such as letter of admission or recent tuition receipts
  4. Name and contact information for your Designated School Official (DSO)

You should enter the United States for full-time study in either the F-1 or J-1 visa categories. You should not enter the US on a B-2 tourist visa if you do not plan to leave the US shortly after your arrival and reenter in the correct status. In special cases, US consular offices could issue a B-2 visa marked "prospective student" which will allow you to change to F-1 or J-1 status without leaving the US. ISSS does not recommend students to enter the US as a "prospective student" because you will not be able to commence your studies until your change of status to F-1 is approved by the USCIS. Generally, it takes the USCIS approximately 2 months to process a change of status application to F-1 and approval of the change of status is not guaranteed.

At the port of entry in the US, you will receive an I-94 "arrival and departure" card (a small white card) and an immigration officer will examine your I-20 or DS-2019, passport, and entry visa (not applicable to Canadians). He or she will stamp both your I-94 card and your I-20 or DS-2019 form. Please keep these extremely important immigration documents in a secure place.

Students must attend the school whose I-20 or DS-2019 form was used to obtain a student visa and to enter the US. If, for example, you enter the US on a Form I-20 issued by another university, but then attend Penn, you will almost certainly have to leave the US shortly after your arrival and reenter using Penn's I-20 or DS-2019 Form. Keep in mind that you cannot accept any employment at Penn, including a teaching assistantship, unless you hold F-1 or J-1 status valid for attendance at the University of Pennsylvania.

Helpful Links

US-VISIT System

Beginning December 31, 2003, the US Department of Homeland Security implemented a system for recording information on the entry and exit of non-US citizens into and out of the United States. This system is called US-VISIT (Visitor and Immigration Status Indicator Technology.)

In many cases, US-VISIT begins overseas, at the US consular offices issuing visas, where visitors' biometrics (digital fingerscans and photographs) are collected and checked against a database. When the visitor arrives at the port of entry, the DHS uses the same biometrics (digital fingerscans) to match that the person at the port of entry is the same person who received the visa. This type of identity matching helps our US Customs and Border Protection Officers make better admissibility decisions.

Canadian Students

Canadian students are not required to have a passport or visa to enter the US. Be prepared, however, to show proof of Canadian citizenship, your I-20 or DS-2019, proof of payment of the SEVIS I-901 Fee, and evidence of financial support when you arrive at the point of entry to the US. Canadian students also receive an I-94 "arrival and departure" card stamped with the arrival date and visa status. Since you may not be carrying a passport, please find a safe place to keep all your documents intact and together.

Transferring Schools

If you currently hold an F-1 or J-1 student visa that is sponsored by another institution and you plan to commence studies at Penn, you must complete a transfer of your student visa.

If you plan to remain in the US before commencing your program at Penn:

  • Submit your Application for I-20 or DS-2019 Form to ISSS (with current financial documents and Transfer-In Form). Be sure to indicate your plans to stay in the US on your application. The Transfer-In Form must be submitted before an I-20 or DS-2019 can be issued.
  • You will receive a "transfer pending I-20" or DS-2019 Form from ISSS.
  • Report to ISSS to complete your visa transfer. F-1 students must report to ISSS within 15 days of the program start date; J-1 students must report to ISSS within 30 days of the program start date.
  • You will receive a new I-20 or DS-2019 Form from Penn (for yourself and for dependents) confirming that your transfer has been completed.

If you plan to leave and reenter the US before commencing your program at Penn:

  • Submit your Application for I-20 or DS-2019 Form to ISSS (with current financial documents and Transfer-In Form). Be sure to indicate your plans to travel outside of the US on your application. The Transfer-In Form must be submitted before an I-20 or DS-2019 can be issued.
  • You will receive a "transfer pending I-20" or DS-2019 Form from ISSS.
  • Apply for student visa (F-1 or J-1) in your home country, if applicable. For more information, see section "Obtaining a Visa".
  • Reenter the US using Penn's I-20 or DS-2019 Form. For more information, see section "Entering the US".
  • Report to ISSS to complete your visa transfer. F-1 students must report to ISSS within 15 days of the program start date; J-1 students must report to ISSS within 30 days of the program start date.
  • You will receive a new I-20 or DS-2019 Form from Penn (for yourself and for dependents) confirming that your transfer has been completed.

Change of Status

Students currently in the US in another nonimmigrant visa classification such as H-1B or F-2 who are not traveling outside the US, must apply to USCIS for a change of status. A relevant change of status handout (if available) is sent to you with your I-20 or DS-2019 Form. Generally, it takes USCIS approximately 2 months to process a change of status application to F-1 or J-1 student status. Students must report the results of their change of status application to ISSS within two weeks of your notification by USCIS.

For more information regarding change of status, see: http://www.upenn.edu/oip/iss/visa/status.html.

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Arrival In Philadelphia

All new students from abroad are strongly urged to arrange their travel schedule so they can arrive at least one week before the beginning of classes in order to find suitable housing, to become acquainted with the campus, the surrounding area, and to attend the University orientation program for international students.

Please Note: Do not arrive on a Saturday or Sunday if possible. Most city and University facilities, including ISSS, are closed. Also, keep in mind that the first Monday of September is Labor Day, a national holiday, and most University offices, including ISSS, will be closed. You may also want to review the University Calendar for other major holidays of the year that could affect your arrival plans.

International Student Orientation (ISO)

ISSS will have an orientation session specifically for international graduate and undergraduate students. ISO is mandatory for all new international students. For registration information and a schedule of events, see Orientation Programs and Schedules.

Most students experience some confusion and stress when they first arrive at Penn and begin to make their arrangements for classes, housing, course registration, etc. For international students, this stress is compounded by living in a new country and a new culture. With this in mind, the orientation program is designed to assist students in understanding and adjusting to American culture and life at an American university. Participation in the programs also offers the opportunity to meet and make friends with other new students.

US immigration law requires international students to visit and register with ISSS within 30 days of their program start date. Registration will be part of International Student Orientation. If you are unable to participate in ISO, it is your responsibility to report to ISSS to register your immigration documents before the 30-day deadline. Remember to bring your passport, visa stamp (except Canadians), I-20 or DS-2019 Form and your I-94 card. Failure to properly meet this requirement could jeopardize your immigration status in the United States.

Please Note: United States Citizenship and Immigration Services (USCIS) advises each student to retain all immigration documents for your records. It is also advisable to keep a copy of all documents in a secure location and to make copies of any documents submitted to the USCIS.

Penn Clubs and Organizations

There are over 120 countries represented in the student population at Penn. Many nationality groups have active clubs and sponsor events and activities throughout the academic year. Many of these groups actively recruit incoming international students in the months prior to and at the start of each academic year. Some of these student clubs also provide assistance to those international students arriving at Penn for the first time. Therefore, you may wish to contact any international student groups that interest you before your initial arrival at Penn. For a list of international student groups and their contact information please see: http://www.vpul.upenn.edu/osl/orgmain.html.

Customs and Culture

Customs and culture may be very different in the United States from your own. Prepare yourself for these differences by securing information at the closest US Embassy or Information Service. You may also benefit from talking with persons in your home country who have studied here.

Climate and Clothing

You should come prepared for changes in the weather; very cold winters, hot summers, and pleasant days in between. The temperature frequently drops to 30°F (-7°C) in winter and rises to 90°F (32°C) with high humidity in summer. Plan to wear warm clothing during the winter months (November-March). An overcoat is a necessity. Clothing for rainy weather is also needed.

Most students do not dress formally for class except on special occasions. On campus and in the classroom, informal attire such as t-shirts, jeans, slacks, and shirts are acceptable for women as well as men. Several clothing stores are located right next to the Penn campus; many more clothing stores are also a short commute away from campus by bus or subway. When deciding which kind of clothing to pack for your move to the US, you may also find it helpful to bring national costumes to wear to certain campus events and international celebrations or to speaking engagements around the city, but this is a matter of personal choice.

Transportation

Travel by plane is the easiest way to reach Philadelphia. When making your reservation, try to fly directly or find a connecting flight to Philadelphia. For more information about the Philadelphia International Airport, visit http://www.phl.org/. While at the airport, information centers are available from the ground transport counters in baggage claim areas.

Travel from Philadelphia International Airport to the University of Pennsylvania campus (University City), West Philadelphia and Center City

Taxi

The easiest way to travel from the airport to Penn is by taxi ($20.00 plus 15% tip). Taxis are available 24 hours a day, from Zone 5 of the airport.

Shuttle Service

There are also various private shuttle services, including Lady Liberty, 215-724-8888, and Philly Shuttle, 215-333-1441, which will take you from the airport to Center City. Advanced reservations for these shuttle services are not required.

After you pick up your luggage at the luggage claim area in the terminal, go to the Centralized Ground Transportation Counters in all baggage claim areas or by calling 215-937-6958 (Ground Transportation Hotline at Philadelphia Airport) for more information. The shuttle service operator will tell you when and where to meet the van.

Train

In addition, there is a regional train service from the airport to train stop: University City or 30th Street Station. The SEPTA R-1 Airport regional train costs $7 one way. Once you reach University City or 30th Street Station by train, you can then take a taxi to your destination in Center City or University City. Taxis are plentiful at 30th Street Station.

Travel from New York's JFK International Airport and LaGuardia Airport or New Jersey's Newark Airport to Penn

Please note that unless you are familiar with New York City or Newark, or have friends there that can assist you, it is not advisable to travel into these cities alone. Travel to Philadelphia from New York City or Newark is often more expensive than direct arrival into Philadelphia and can be very confusing to those unfamiliar with these cities.

Like at the Philadelphia Airport, there are private shuttle companies that provide door-to-door van transportation from the above airports to Philadelphia. These private limousine companies will drive you to Philadelphia for approximately $50; this price does not include tipping. Be sure to check the cost and destination before you use this method of transportation. These "limousines" are usually vans that seat 8-12 persons and may have luggage restrictions.

Limousine Services with daily service from JFK Airport to Philadelphia:

  • Dave's Best Limousine Service 215-288-1000

As soon as you exit customs, go to the main information desk and ask for assistance or call these numbers directly to make a reservation. The limousine service operator will tell you if a space is available and when and where to meet the van. While waiting for the van, individuals may offer to drive you to Philadelphia for a low fee. Do not take their offer. Always make sure that your transportation arrangement is with a reputable company.

Temporary Housing

Unless you arrange to stay with relatives or friends in the area, you must make a reservation for temporary accommodations for your first few days at Penn. Accommodations are in high demand in late August and early September each year, so be sure to reserve early. You may be able to find temporary accommodations at one of the places listed below.

Temporary Housing Resources

Office of Off-Campus Living
4046 Walnut Street
Telephone: 215-898-8500
Web: http://www.business-services.upenn.edu/offcampusliving/

This is a University of Pennsylvania office that provides listings for temporary and permanent housing in the University City area.

International House
3701 Chestnut Street
Telephone: 215-387-5125
Children cannot be accommodated.

Sheraton Hotel
36th and Chestnut Streets
Telephone: 215-387-8000

Penn Tower Hotel
34th Street and Civic Center Boulevard
Telephone: 215-387-8333

The Inn at Penn
3600 Sansom Street
Telephone: 1-800-222-8733
Fax: 215-222-4600

The Inn at Penn is a luxuriously appointed, full service hotel located at Sansom Common in the heart of the University of Pennsylvania's bustling campus.

All rates are subject to change.

Personal Safety

When you arrive in any US city, do not be passive about your personal safety. Common crimes, such as robbery and theft, are unfortunate aspects of today's society. While certain situations cannot be prevented no matter what precautions are taken, there are a few things you can do to decrease your chances of becoming a victim of crime in the US.

  • When traveling, do not carry or display large amounts of money or jewelry. Instead, carry traveler's checks, redeemable for cash at most banks and stores, or use major credit cards, such as VISA, Mastercard, and American Express.
  • Be careful with your personal belongings. Always keep money, jewelry, and valuable documents in your possession. Do not leave them in your luggage, in a "storage locker," or in a locked car.
  • Do not go out alone at night. If you must go out alone at night it is better to take a taxi to and from your destination.
  • If approached by someone demanding to take your money, do not resist. It is better to lose your money than to risk your safety. In the case of such an incident, notify the police as soon as possible. Throughout the United States, the emergency number for the police (as well as to contact the fire department or an ambulance) is 911.
  • Be careful when accepting help from strangers; they may not be trustworthy. Ask a police officer or other person in authority for information.
  • Beware of "con artists" - these are individuals who offer you money or the opportunity to make money in exchange for some small service or assistance from you. Never, under any circumstance, give money to such a person.
  • Identity theft has become a growing problem in the United States. It is important that you guard all of your personal identity documents such as your passport and visa, I-20 or DS-2019 documents, as well as credit card and bank account information. If you obtain a Social Security Number while in the US you must also guard this information carefully. Before discarding, it is recommended that you shred any documents containing your personal information such as those mentioned above, as well as any credit card solicitations you may receive in the mail. Finally, refrain from carrying any of your important personal documents unless absolutely necessary and keep these documents safely stored in your home or in a security account at a local bank.

When you arrive at ISSS, part of the orientation program for new students will focus on living safely in Philadelphia. However, please keep the above precautions in mind as you arrive in the US and travel to the University. Following these suggestions can help protect you and your property. For more specific information about security and crime statistics on campus, please see the Division of Public Safety web site: http://www.publicsafety.upenn.edu/.

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Housing

Freshman year undergraduate students must live in University residences their first year. The great majority of other Penn students are able to choose where they want to live. Some students choose to live in University residences (on-campus); others choose to live in non-University affiliated housing located in the neighborhoods that surround the campus (off-campus). There are a variety of factors to be considered when making this choice: proximity to campus, costs, security, personal and family lifestyles, and transportation. Both on-campus and off-campus housing can be difficult to obtain in the few days just before the beginning of the semester.

On-Campus Housing

On-campus housing is limited and not always available. On-campus housing offers the choice of single, double and triple rooms, as well as one to four bedroom apartments. Single students and married couples, with or without children, can be accommodated. On-campus housing, though slightly more expensive, offers you a furnished residence close to campus in a reasonably secure environment. Persons new to Philadelphia and the University often prefer to spend their first year in University housing. All rooms and apartments are furnished, but you will have to provide sheets and towels and the necessary kitchen utensils. Graduate student housing starts at $500 for a triple, $550 for a single room, and $920 for a one bedroom apartment. Undergraduate housing ranges from $600 to $960, depending on the type of accommodation and subject to yearly increase.

If you decide to live on-campus you must submit an application well in advance of your arrival. You cannot be assured a place unless you have been notified in writing by the Assignments Office. You must sign a lease agreement to obtain on-campus housing. Signing this agreement obligates you to pay rent for the full term of the lease unless you withdraw from Penn. You may request information and an on-campus housing application by contacting:

Housing Services
Stouffer Commons
3702 Spruce Street
Philadelphia, PA 19104-6027

Tel: 215-898-3547
Email: living@pobox.upenn.edu
Web: http://www.business-services.upenn.edu/housing/

Off-Campus Housing

Within the University City area housing varies greatly in price, convenience, location, condition, and type of accommodation. In selecting off-campus housing, you must consider all these factors, and you must be certain that you select secure housing.

Listed below are examples of typical accommodations and the range of rental costs per month for off-campus housing:

  • Efficiency apartments: $425-$825
  • One-bedroom apartments: $500-$1150
  • Two-bedroom apartments: $750-$1300

Prices in the Center City areas are higher. For realistic budget planning, consider mid-range and up.

A more economical solution is to rent a room in a house or to share a house with other students. Single rooms are usually furnished. Efficiency, one-bedroom, and two-bedroom apartments include kitchen facilities, but most often are not furnished. Plan on paying $500 or more to furnish a small apartment. Please be prepared to pay 3 months of rent (security deposit, and first and last month's rent) when you sign a lease. Remember that you must sign a lease agreement to obtain off-campus housing. Once you sign this agreement, you are obligated to pay rent for the full term of the lease, regardless of your academic status at Penn.

The University of Pennsylvania Office of Off-Campus Living (OCL), can help both with your housing search and with understanding your rights and responsibilities as a tenant. Detailed information is available about where students live, prices per unit type and area, when to start your search and how to go about it. You can learn about all of OCL's services by contacting:

Office of Off-Campus Living
University of Pennsylvania
4046 Walnut Street
Philadelphia, PA 19104

Tel: 215-898-8500
Fax: 215-573-2173
Email: farcas@pobox.upenn.edu
Web: http://www.business-services.upenn.edu/offcampusliving/

International House

Housing for international and American students and scholars is also available at the International House of Philadelphia. Living in International House is considered off-campus housing. Located within easy access to the University, International House is an independent, non-university facility that serves as a residence and programming center for the international community in Philadelphia. Home to 350 residents from over 50 countries, International House is an incubator for future global leadership.

A variety of bedroom and apartment types are available at International House. Single bedroom (no kitchen, shared bathroom) rates start at $570/month. Apartment rates start at $785/month. International House cannot accommodate children.

Further details about International House facilities, programs, films, concerts, parties, lectures, and trips as well as residence applications, may be obtained by contacting:

International House
Admissions Office
3701 Chestnut Street
Philadelphia, PA 19104

Tel: 215-387-5125, ext. 6540
Fax: 215-895-6535
Email: info@ihphilly.org
Web: http://www.ihousephilly.org/

Leases and Contracts

Whether you choose to live on campus or off-campus, you will have to sign a lease. A lease is a legally binding agreement or contract between a property owner/manager (lessor) and a tenant (lessee). A lease can be either written or oral but your lease, on or off-campus, will most certainly be a written lease. Written leases are binding for the whole duration specified on the contract. University Housing leases usually run for a full academic year (9 months). Single semester and summer semester accommodations are also available. All places on campus are furnished and utilities are included in rent. In the case of on-campus housing your lease can be terminated if you withdraw from the University of Pennsylvania.

If you choose to live off-campus, your lease will not terminate if you have to withdraw from the University or if you decide to move out before the end of your term. Most leases in this area are one year leases. Once you sign a lease you will be legally responsible to pay rent for the whole duration of the lease, unless you or the landlord finds another tenant to take over the lease. In this case, you will be responsible for all expenses that the landlord incurs, due to your early lease termination. Remember that a lease is a document originating with the landlord/management company/board of realtors and as such it tends to represent lessor's interests. Before signing a lease, read it carefully and understand all of its obligations. If you have questions about the lease, you can review it with the Office of Off-Campus Living before you sign it. Obtain a signed copy for your own records. Do not rely on verbal agreement. Make sure you have everything in writing.

Occasionally, it is possible to sublet, which means that the person renting the room or apartment in turn rents the unit to another person. Such an arrangement must be carefully investigated before agreeing to it either as a renter or subletter.

In the case of off-campus housing, a deposit (equal to one or two month's rent) is almost always required, in addition to the first month's rent. The security deposit will be returned by the landlord, in whole or in part, within 30 days after the lease ended, depending upon any damage or cleaning and/or repair charges. To get your security deposit back you need to document how you found the apartment and how you left it so that no damage prior to your occupancy can be assessed against your security deposit. It is also important to give written notice that you do not plan to renew and to provide your landlord with written notification of your forwarding address. Check your lease to see how much notice you must give. Leases can require anywhere from 60 days' notice to six months' notice.

In addition to housing, contracts may also be required for some other types of purchases including automobiles, large appliances, etc. Always be sure you understand fully what the contract says before you sign it. Once you have signed it, you are responsible for all its terms.

Dining Services

Regardless of whether you choose to live in on-campus or off-campus housing, you are eligible for on-campus dining. If you are interested in on-campus dining, please contact:

University Dining Services
Customer Service/Meal Contracts Office
220 South 40th Street Suite 200A
Philadelphia, PA 19104

Tel: 215-898-7585
Fax: 215-573-8637
Email: dining@pobox.upenn.edu
Web: http://www.business-services.upenn.edu/dining/

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Spouses and Children

If your spouse and children will travel to the US with you or will join you later, you need to make specific arrangements for their visas, as well as for their living arrangements and medical insurance. In order to obtain an I-20 or DS-2019 form for your family's travel, you must show ISSS that you have sufficient funds to cover their living expenses (a total of $6000 for a spouse and $4000 for each child). If you are unable to make arrangements for housing prior to your arrival, you may want to consider coming to Philadelphia several weeks before your family plans to arrive. This should give you time to secure adequate family housing. If it is impossible for your children and spouse to travel separately, you should expect to stay in a hotel for at least one week at a cost of at least $100 per day.

If you have school-age children, you will want to arrive in the US prior to the beginning of the school year, which usually begins one or two days after the first Monday in September (Labor Day). Remember to bring with you each child's vaccination and medical records, as well as birth certificate and school records. You will have to present these documents before your child can enter school or daycare.

Penn Children's Center
Left Bank Commons, Suite 100
3160 Chestnut St.
Tel: 215-898-5268
Web: http://www.business-services.upenn.edu/childcare/

Penn Children's Center offers a preschool program for children ages 3 months through 5 years. The center is open year round from 7:30 am to 6 pm.

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Money Matters

Finances

As you know, the cost of a university education in the US is very high. These costs should be carefully considered when making arrangements to study at the University of Pennsylvania. You must arrive prepared to meet all of these expenses. Do not rely on earning extra money after you arrive. Financial assistance is usually not available to international students after they arrive and employment opportunities are severely limited. With the exception of undergraduate and Wharton MBA students, there are not usually educational loans available for international students. It is recommended that you have a minimum of $1,500 ($3,000 if you plan to live off-campus) at your time of arrival in Philadelphia for such expenses as temporary accommodations, food, the first month's rent and required deposits (if applicable), insurance payments, initial household expenses, etc. Your tuition must be paid in full at the beginning of the semester. Partial payment is not accepted unless you make advance arrangements with the Student Financial Services office. You also will be responsible for paying the yearly health insurance fee of approximately $2,250 (fee subject to change, please consult the Student Insurance Office in Student Health Services).

If you have been awarded a University fellowship or assistantship that includes tuition, the tuition fees will be handled by the University. However, you will not receive your first living allowance until the end of your first month at the University. Therefore, you must have your own funds (preferably brought to the US in travelers checks) available to pay for food, housing, books, and supplies. If your fellowship does not specify that it covers the University General Fee (the amount of this fee varies by school), you will be responsible for paying the fee.

Problems of Currency Restrictions and Transfer of Funds to the United States

Before finalizing your plans to study in the US, become familiar with your government's regulations regarding currency restrictions and the transfer of funds. Some governments restrict the amount of money that can be taken out of the country. Others may restrict funds until an enrollment confirmation letter from the admitting US institution has been received. Before leaving home determine if any documents are required from the University in order to authorize the transfer of funds. ISSS can provide you with the necessary documentation upon seeing proof of your full-time student status.

Money Exchange

Before leaving home, be sure to learn your country's requirements for exchanging money and the value of your own currency in the US. You must declare currency amounts over $10,000 at US customs upon arrival. Know how much the following United States coins are worth in your currency: penny, nickel, dime, and quarter. American paper money is green and is referred to as a bill or bills. The following are common bill denominations: $1, $5, $10, $20, $50, $100.

It is preferable to obtain a small amount of American currency in coins and bills before you arrive in the US. This will allow you to be prepared for tipping, telephone calls, and miscellaneous expenses. If you decide to wait until you arrive in the US to obtain some US coins and bills, there are banks for this purpose at most major airports.

United States Banking Services

United States banking connections can be established before you leave home. To transfer money to the US, you can instruct your home bank to issue a foreign draft on a US bank in Philadelphia. This is preferable to presenting a draft on a New York City bank. Clearance on a draft between banks in different parts of the US can result in a delay of up to three weeks in making funds available. Since there are expenses which must be met immediately upon arrival, you will want to avoid such unnecessary delays. A few US banks have branches in foreign countries. These could be used if the US bank is located within the vicinity of Philadelphia. If not, all large US banks have what are called "correspondent" foreign banks in which they have established financial connections. In most countries you can find a local bank that has correspondent relations with a US bank in Philadelphia. A transfer of money from one correspondent bank to another requires obtaining a draft from the home bank and presenting it, with personal identification, to the US bank. The US bank will then give credit in US dollars. You may also request that your bank at home "wire" money to you once you have opened an account at a Philadelphia bank.

Below is a list of banks in Philadelphia, close to campus, which accept the transfer of funds from overseas:

Commerce Bank
3735 Walnut Street
Philadelphia, PA 19104
Tel: 215-387-1000

Citizens Bank
134 South 34th Street
Philadelphia, PA 19104
Tel: 215-387-1900

PNC Bank
3535 Market Street
Philadelphia, PA 19104
Tel: 215-823-2300

Sovereign Bank
3131 Market Street
Philadelphia, PA 19104
Tel: 215-382-8005

Expenses Often Overlooked

  • Overnight lodging: Hotel charges in big cities are very high-anywhere from $90-$150 a night.
  • Tips on taxi fares and restaurant meals: It is customary to add 15% to the bill.
  • Winter clothing: If you do not have warm winter clothing, including a heavy coat and boots, you may need to spend between $300-$500 for such items.
  • Deduction from assistantships and other awards for federal and state taxes: Almost 30% will be deducted from some stipends by the federal and state governments. A student who overpays taxes may apply for a refund in April of each year (during the US "tax season").
  • Personal and household items: In furnished and unfurnished apartments, you will have to provide linens, towels, kitchen utensils, etc.
  • State and local sales taxes added to the price of many items or services: Consumer taxes vary from state to state and range from 1% to 8% (in Philadelphia 7%).
  • Security deposit when renting an apartment off-campus: You will have to pay three months' rent before moving into the apartment.

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Student Health Service and Insurance

Student Health Services

The University of Pennsylvania's Student Health Services provides outpatient care for all students on campus. All full-time students are required to carry coverage at the Student Health Service by payment of the clinical fee which is automatically charged to your student account each semester. If you require routine (basic) health care, please contact the Student Health Service at 215-662-2852, or 215-662-2853 to see a general practitioner. To see a clinician in Women's Health, call 215-662-2874. Emergency and specialty care is provided by the Hospital of the University of Pennsylvania (HUP). Spouses and partners of students may use the services of Student Health on a fee-for-service basis. Unfortunately, young children are not treated at Student Health. Care is available at the Children's Hospital of Philadelphia, located beside HUP.

Student Health Services (SHS)
3535 Market Street
Suite 100
Philadelphia, PA 19104-3376
Phone: 215-746-3535
Fax: 215-746-0800
Email: shs@pobox.upenn.edu
Web: http://www.vpul.upenn.edu/shs/
For emergencies outside regular hours, go to the Hospital of the University of Pennsylvania Emergency Room.

Health Insurance

Because care provided outside of Student Health is extremely expensive, the University requires that all full-time students obtain comprehensive health insurance coverage that meets certain standards. This will ensure that you are covered emergency care, hospitalization, or special services not covered by Student Health Services. The University sponsors a student plan which is strongly recommended. However, if you already have a plan that meets the requirements, you may submit a waiver. Please visit the Student Health Insurance web site for details, or use the contact information below. Basic dental care is also very expensive and is not covered by the sponsored plan. Be sure to obtain coverage prior to arriving or contact Student Health Services for details on how to purchase the University's student dental plan.

Student Health Services (SHS)
Office of Student Insurance
Phone: 215-746-3535
Fax: 215-746-0800
Email: shsinsur@pobox.upenn.edu
Web: http://www.upenn.edu/shs/shi.html

Immunizations

All new students at the University of Pennsylvania are required to show that they have been fully immunized against several diseases. These include pertussis, meningitis, tetanus, diphtheria, measles, mumps, rubella, varicella and hepatitis B. In addition, many students will be contacted by Student Health Services (SHS) to have a PPD skin test for tuberculosis after fall classes start. A complete list is found at http://www.vpul.upenn.edu/shs/imreq.html.

All incoming students are required to submit their immunization records on a secure web site. For more information please visit http://www.vpul.upenn.edu/shs/imemfinfo.html. You will need to verify this information by mailing or faxing SHS a copy of your immunization records. We suggest you that you bring copies of your immunization records to Penn, in case they fail to reach SHS. In order to access the web site you will need to have a PennKey.

Immunization Coordinator, SHS
Tel: 215-349-5047
Fax: 215-662-4260
Email: immun@pobox.upenn.edu
Web: http://www.vpul.upenn.edu/shs/im.html

Other health-related resources available to you include:

English Language

All lectures, laboratory sessions, written and oral examinations at the University of Pennsylvania are in English. It is essential that you have a high level of proficiency in the language before enrolling in courses. For those who require additional coursework in English, the University offers several study options through the English Language Programs (ELP).

The ELP's Intensive Program offers a wide variety of academic preparation courses at high, intermediate, and advanced levels. Intensive Program courses are 7.5 weeks long and sessions are offered continuously throughout the year.

ELP also offers writing and grammar courses online. Online courses run for 7 to 14 weeks, year round. These courses may be taken from anywhere in the world; students may enroll before or during their studies at Penn. Complete information about ELP online courses can be found at: http://www.sas.upenn.edu/elp/online/.

For students who find they need to continue their English study after matriculating at Penn, the ELP offers a variety of part-time study options during the day and evening.

For complete program information, including dates, prices, and program applications, please visit: http://www.sas.upenn.edu/elp/ or contact:

English Language Programs
University of Pennsylvania
110 Fisher Bennett Hall
3340 Walnut Street
Philadelphia, PA 19104-2653 USA

Tel: 215-898-8681
Fax: 215-898-2684
Email: elp@sas.upenn.edu
Web: http://www.sas.upenn.edu/elp/

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Employment Restrictions

Anyone who wishes or needs to work in the US must understand their employment eligibility options pertaining to the F-1 or J-1 student visa. If you have questions concerning employment eligibility, please consult with ISSS after you arrive and campus and register. Working without permission will jeopardize your stay in the United States.

On-Campus Employment

Both F-1 and J-1 students may engage in on-campus employment at Penn. You must be pursuing a full course of study and be in good academic standing to be eligible for on-campus employment. If you are unsure whether a job is "on-campus", please consult with ISSS. Employment is limited to 20 hours a week during the academic year and full-time during vacation periods.

Off-Campus Employment

The opportunity to work in a position directly related to your field of study is available to international students on F-1 and J-1 visas. This type of work is called Practical Training. F-1 students may take up to a total of 12 months of Optional Practical Training during or after completion of their studies. J-1 students are eligible to apply for up to 18 months of Academic Training during or after their studies.

F-1 students do not need a job offer in order to be authorized for Optional Practical Training; J-1 students must have a job offer within 30 days of completing their studies to receive authorization for Academic Training. Authorization for employment must be obtained from ISSS (and USCIS in the case of F-1 students) prior to the commencement of employment.

Further details regarding F-1 Employment Options and J-1 Employment Options is available on the ISSS web site. The topic of employment options will be covered in greater depth during International Student Orientation (ISO).

Employment Opportunities for Spouses

The F-2 spouse (of an F-1 visa holder) is not permitted to engage in any employment for any form of compensation whether it is money, room and board, etc.

J-2 spouses (of J-1 visa holders) are permitted to seek employment if their income will not be used to support the J-1 visa holder. Authorization for J-2 employment must be granted by United States Citizenship and Immigration Services (USCIS), only after entry to the US in J-2 status. Application instructions can be obtained from ISSS upon arrival on campus.

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Pre-Arrival Reminders

Registering for Classes

Some students may receive material on course registration from their admitting school or department before their departure, while others may not. Do not be concerned if you do not receive these materials before your arrival in the US. Penn's computerized registration system, Penn InTouch, will be available once you arrive on campus: https://sentry.isc.upenn.edu/intouch/.

In addition, registration forms will be available from your school or graduate department. When you arrive, it could be helpful to consult with an academic advisor in your department or school before you choose your courses for the semester. After registration, there is a period of a few weeks called "drop/add period" during which you can use Penn InTouch to alter your class schedule (if necessary) to better suit your needs. Please see the University Calendar for more information.

US immigration regulations require that F-1 and J-1 students maintain full-time status at all times. This means that you must be enrolled for a minimum of four courses per semester at the undergraduate level. Full time enrollment at the graduate level is determined by the individual department or program. This usually means a minimum of 3 courses each semester; however, in some schools four courses or more each semester is considered to be the minimum full-time enrollment. Consult with your academic department for specific requirements.

Campus Express

In addition to registering for classes before your arrival at Penn, you may also have access to Penn's online new student service, Campus Express. Campus Express allows you to confirm any on-campus housing you've selected, choose your meal plan, purchase a new computer, apply for a PennPass or parking permit, sign up for Penn email, and more: http://campusexpress.upenn.edu/.

Learning More About Philadelphia

If you wish to familiarize yourself with the Philadelphia region before your arrival, visit Penn's online resources on Philadelphia: http://www.upenn.edu/campus/philadelphia.php.

Predeparture Checklist

Study in the United States, as you know, requires a great deal of advance planning. Here are some practical considerations you need to think about as you prepare to leave for the US:

  • Have you received your I-20 or DS-2019 and obtained your F-1 or J-1 student entry visa?
  • Have you made arrangements for housing at the University?
  • If you need temporary accommodations, please visit Penn's Off-Campus Living web site: http://www.business-services.upenn.edu/offcampusliving/
  • Have you arranged your travel plans so that you will arrive in Philadelphia early enough to get settled before classes begin and attend the ISSS orientation program for new international students?
  • Do you have a small amount of US currency to cover the initial expenses of your arrival (i.e., bus and taxi fares, meals, etc.)?
  • Do you have enough traveler's checks in US dollars to cover the expenses of settling into an apartment in Philadelphia (i.e., temporary housing, deposit on an apartment, telephone service, etc.)? If you are bringing over $10,000 in cash to the United States, make sure you declare it on your customs form; otherwise the Customs officials have the right to confiscate your money and charge a fee.
  • Do you have traveler's insurance to cover medical emergencies?
  • Have you budgeted for the expense of health insurance, including coverage for your family if they are accompanying you?
  • If necessary, have you made arrangements for transferring money to the US? Do you know what documents are required? What are the restrictions on the transfer of funds to the US? How much lead time is necessary?
  • Have you packed a variety of clothes to keep you warm & cool during Philadelphia's changing seasons?
  • Have you packed all sharp objects (pocket knives, scissors, etc) in your luggage and not in your carry-on bag? If not, they will be confiscated at the airport.
  • Are planning to drive in the United States? If so, consider obtaining an International Driver's License from your home country. (If your immigration documents are not valid for at least 1-year at time of applying for a PA Driver's License, you will not be eligible to obtain one).

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Important Immigration Requirement Reminder

Please remember to visit ISSS when you arrive on campus. All new international students are required by US immigration law to visit and register with ISSS within 30 days of their program start date. During this visit, students must bring their passport with student visa stamp (except Canadians), I-20 or DS-2019 document, and the I-94 card issued by US. Customs upon entrance into the United States. Failure to properly meet this requirement could jeopardize your immigration status in the United States.

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Final Note

Please consult the ISSS web site for current office hours.

The emergency number for a police department almost anywhere in the US is 911. In addition, once you arrive at Penn, you may call the emergency number of the University of Pennsylvania Police Department at 215-898-7333 (511 from a campus phone) for assistance.

Throughout your stay at the University of Pennsylvania, the staff at ISSS will be happy to assist you with any problems or concerns.

International Programs

If you have any questions, please feel free to contact our office using the address information below. We look forward to meeting you upon your arrival at the University of Pennsylvania.

International Programs
University of Pennsylvania
3701 Chestnut Street, Suite 1W
Philadelphia, PA 19104-3199

Tel: 215-898-4661
Fax: 215-898-2622
Email: oipadm@oip.upenn.edu
Web: http://www.upenn.edu/oip/iss/

University of Pennsylvania