Of the approved buying methods – P.O., purchasing card, T&E Reimbursement, and C-form – T&E Reimbursement represents the most efficient means of reimbursing staff, faculty, and authorized students or non-employees for travel and entertainment expenses they incur on behalf of Penn. Whether they pay for a trip or event through one of Penn's preferred agencies or with a personal credit card or cash, the updated T&E reimbursement process aims to satisfy Penn’s fiduciary responsibilities, IRS and sponsored program requirements, as well as the need to streamline the reimbursement process.

The preferred and most convenient way to book your travel is through one of Penn's preferred agencies - they are able to charge air tickets directly to your department or funding source. Additionally, agents can book hotel and car reservations for you, taking advantage of negotiated savings for you and your department, and offering services and emergency assistance not available through other travel providers. A complete listing of preferred airline, train, car rental, and hotel partners can be found on Penn's Travel Portal.