Many expenses are not actually incurred until the time of a business trip or event. Such expenses may include hotel rooms, personal meals while traveling, transportation to and from airports, other ground transportation such as taxis and subways, tips, gratuities, etc. Entertainment-related expenses may consist of business meals, social or celebratory events, and Penn-sponsored on- or off-campus meetings.

For accounting reasons, the University needs to distinguish between travel-related expenses and entertainment-related expenses. Therefore, you must retain and submit receipts for any expense greater than $25, together with either:

• Reimbursement request form C-1 for expenses incurred while traveling.
• Reimbursement request form C-1 and worksheet C-1A for expenses incurred while. hosting a business meal or event.

For further information, customers can find the complete policy guidelines here.