Format for Names in SRS

Names entered in SRS are the students and the parents/guardians and they are entered differently.

To format a student name (Maximum of 35 alpha characters):

-

Enter Last name plus any suffix (special characters and blanks permitted) followed by a comma.

-

First name followed by a space.

-

Middle name or initial.

-

Press Enter.

Examples: O'BRIEN,MARY ANNE

HARRIS-PHIPPS,ELLEN

SMITH JR.,JOHN JOSEPH

To format a parent/guardian or other names:

-

Enter first name followed by a space.

-

Enter middle name or middle initial followed by a space.

-

Enter last name.

Example: MARY A. SMITH

To format the student's long name on Screen 199:

-

Enter first name followed by a space.

-

Enter middle name or middle initial followed by a space.

-

Enter last name.

Example: Thomas Charles Herbert Mannhiem-Loewe III

The initial entry name contains the student's name at the time of entry into SRS only if name has since been changed. The previous name is the student's former name, if different from the initial and current name. The long name is the name for printing on transcripts and diplomas and may be up to 52 characters long.

Return to Biographic - Demographic