Screen 1C6 - Scheduling Classroom Space

Classroom Space can be scheduled through one of two screens:

SPECIAL EVENTS

A special event is any activity that is held in a classroom that is not a regularly scheduled course section. Special events include conferences and workshops as well as review sessions, meetings and exams.

Only special events can be scheduled directly through Screen 1C6. If you want to schedule a regular course section, you MUST go through Screen 130 first.

The SRS room management system searches for available classrooms based on whatever criteria you give it. Any one, or a combination of the following, can be used as Search Criteria for scheduling a classroom:

In order to search for and schedule classroom space, you MUST enter the following Request Attributes and Scheduling Criteria:

To search for classrooms to schedule special events:

-

Establish context line by entering the Screen field on SCREEN 1C6.

You should receive the message - "ENTER SCHEDULING CRITERIA AND

REQUEST ATTRIBUTES"

Tab to the following fields and enter the appropriate information (not necessarily in this order):

 

DESCRIPTION

-

Text description of event.

 

CONTACT

-

Name of person or organization scheduling event.

 

PHONE

-

Telephone number of contact.

 

ACTIVITY(OPTIONAL)

-

Type of activity or event

C - Conference

S - Student Scheduled Event

F - Faculty Scheduled Event

E - Exam

O - Other

 

DATES (1st)

-

Date of the special event in MMDDYY format.

 

DATES (2nd)

-

If the event is longer than one day, enter the last date of the event.

 

DAYS

-

Day(s) of the week on which the event is to be held.

 

TIMES

-

Beginning and ending times of the event, in HHMMam and/or HHMMpm format.

To establish additional search criteria, Tab to the following fields and type the appropriate information:

 

FIELD

TO SEARCH FOR...

 

BLDG

Rooms in a particular building.

 

ROOM TYPE

Certain kinds of rooms (opt).

 

SEATS

Rooms with particular seating capacities.

 

WHEELCHAIR

Rooms with wheelchair access.

 

SPCL

Rooms with special features or equipment (opt).

 

DEPT

Rooms that have a particular Department priority.

 

SCHOOL

Rooms that have a particular School priority.

 

-

Press Enter. The system displays a list of available rooms based on the search criteria.

-

Tab to the FNC (function) field next to the room that you want to schedule. Type 'S', for Select.

-

Press Enter.

Result: The room is scheduled for the event.

Return to Classroom File