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Welcome to the
Office of Research Services

ORS provides administrative support to faculty and departmental managers for sponsored project activities. ORS is responsible for proposal submission and agreement negotiation for federal sponsors and non-profit sponsors. ORS is responsible for all post-award activities, regardless of sponsor.

 

ANNOUNCEMENT:
Revised Direct Cost Transfer Policy

In an effort to improve monitoring, tracking and compliance of sponsored program cost transfers, Penn’s Cost Transfer Policy #2113 has been revised.  The BEN Financials Journal Entry Responsibility Journal Entry – G&C Cost Transfers for Expense will be revised to align with the policy changes and will be available in BEN Financials starting September 1, 2017.  Existing users with the Journal Entry – G&C Cost Transfers for Expense responsibility will be required to complete a web-based training course to maintain access to the revised responsibility.

Revised Policy:
The revised policy introduces a new Category and all Grant & Contract cost transfers processed within the Journal Entry – G&C Cost Transfers for Expense responsibility will fall under one of three categories:

  • 14 ADJUST is for adjustments under $1,000 and within 90 days of the month end of the original transaction date.  Also, 14 ADJUST can be used for certain adjustments greater than $1,000 and/or over 90 days that are not categorized as cost transfers.  Note:  G&C Cost Transfer journals in this category will post nightly.

 

  • 15 G&C UN90 is for cost transfers that are within 90 days of the month end of the original transaction date.  Note:  G&C Cost Transfer journals in this category will post nightly.
  • 16 G&C OV90 is for cost transfers that exceed 90 days of the month end of the original transaction date.  Note:  ORS review and approval will be required for this category prior to posting.

 

Training:
Training for this revised responsibility will be web-based and made available in Knowledge Link on August 14, 2017.  If the training is completed by August 31, 2017, an existing user with Journal Entry – G&C Cost Transfer user will automatically retain access to the revised responsibility on September 1, 2017.  If, however, training is not completed by this date, the existing user will no longer have access to the G&C Cost Transfer responsibility.  To regain access to the responsibility users will be required to complete both the on-line training and submit an eForm.  New users will need to complete the appropriate BEN Financials Manual Journal Entry training and complete an eForm. Contact ORS if you have any questions.

 

Cost Transfer Decision Tree

 



PennERA Electronic Submissions Reference Materials

Information on 2013 Sequestration

Electronic Submissions and Grants.gov
Information and resources related to Electronic Submissions and Grants.gov.

Sponsored Projects Handbook
This handbook was designed to assist the faculty and staff of the University of Pennsylvania in the administration of research awards.

Proposals
Information and resources related to the proposal process.

Award Management
Information on the appropriate administration of sponsored projects.

Sponsors & Agencies
Links to Sponsors' websites and regulations.

Penn Offices
Other offices involved in the management of sponsored projects.

Principal Investigators
Resources and information for PI's.

Funding Opportunities
Searchable databases and email alerts available to the Penn community.

Office of the Vice Provost for Research

Office of the Vice President for Finance and Treasurer

Responsible Conduct of Research

Principles of Responsible Conduct



 

Spotlights

ORS Newsletter: Spring 2018

ORS Newsletter: Winter 2018

ORS Newsletter Archive

Annoucements Archive

Subscribe to the ORS Listserv



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