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7.20.17 - On the evening of July 24, 2017 HSERA is scheduled for a system wide update. All department heads, investigators, and research support staff will be affected by these changes. Please see below to review detailed information related to each component of the update:
1. Addition of a new HSERA initial application type for submitting reliance agreements
2. Revisions to the IRB determination letters
In alignment with the release of the new Reliance Agreement application, the IRB has a new letter template for when the Penn IRB agrees to rely on an external IRB. This letter will not include an IRB administrator signature and does not require one. The new template is currently being rolled out for reliance agreements only but eventually all official IRB correspondence will follow this template and will no longer include IRB administrator signatures. The IRB SOP section GA 107 describes the written communications which will still require IRB Director, Chair or Executive chair signature. Those situations that require signature are unrelated to routine determination letters which have historically required administrator level signature.
3. New attachment display and download function
As part of an HSERA upgrade to assist in the review process, HSERA users will see a change to the content displayed when using the eyeglasses view in HSERA. The eyeglasses view is available in manage drafts, items to be resubmitted, submission history, and when PIs and department heads go in to approve submissions.
4. HSERA Confirmation Page Update
As part of an HSERA upgrade to assist in the submission process, documents previously submitted will no longer appear as archived on the confirmation page when creating new submissions for approved research protocols.
8.11.2017 - IRB OFFICE RELOCATION
The IRB office will be moving on Friday August 11, 2017. The new address will be:
3800 Spruce Street
First Floor Room 151
Philadelphia PA 19104
Our telephone numbers will stay the same.
For study teams who still submit paper please carefully consider the methods you use to get your paperwork to the IRB office. During the week of the move date (August 7-11) please contact the IRB office to coordinate receipt of your submission to avoid any issues or delays in approval.
The United States Postal Service (USPS) will begin forwarding our mail to the new office around the time of the move and for 30 days following the move date. USPS will be the best mechanism for submitting before, during and after the move.
For study teams that typically use; Intramural mail, UPS, FEDEX, other courier service or who hand deliver their own submissions, we are asking that you either switch to USPS or contact the IRB to coordinate receipt of your submission. We are working with the business services center to appropriately coordinate the revision to our intramural mailing code. We will announce the new mailing code once it is finalized.
Due to inbox capacity limitations versus the number of paper submissions we usually receive and the typical combined size of the files necessary for IRB submission, we are not able to direct you to a general email address for submission of non-HSERA applications. Please do not email your paper submission to the IRB unless specifically instructed to do so by an IRB coordinator who is prepared to receive it. We apologize in advance for any inconvenience presented by this transition.