How Course Work is Assigned to Careers
Academic Records

All course work done while attending Penn is part of a student's academic record. As part of the academic record, course work must be associatd with careers.

SRS automatically assigns course work to careers based on rules that determine the most likely career to which course work belongs.

SCEs are "Student Course Entries". Students have an SCE for every course for which they are registered.

SCEs are part of the student's term records. That is, students have at least on SCE for every term that they are active.

SCEs may contain the following information about every course:

- registration status
- credit value and type
- official, previous, reported and Lauder grades
- grade type and grade scheme
- career pointers
- school
- division
- date of last action

Career pointers are indicators on the SCE that determine to which career or careers the course work should be assigned. There are four possible career pointers on every SCE.

The PRIMARY pointer defines how credit is distributed between the primary and secondary academic programs for that term. The other three pointers allow you to assign credit for an SCE to as many as three academic programs in addition to the primary and secondary programs. These other academic programs DO NOT have to be open for the term of the SCE.

The default rules for assigning coursework to careers are based on a combination of the course and the primary and secondary programs of the term the courses were taken. The block on the following page describe the guidelines SRS uses for assigning career pointers.

For single programs, all SCEs point to the primary program unless the program is a graduate program and the coure number is less than 400, in which case the career pointer is N (no career).

For submatriculation programs, all SCEs point to the primary program. In the case of Wharton undergraduate and Wharton graduate, the primary program should always be Wharton Graduate. In all other cases the primary program should be the undergraduate program.

Authorized users may manually direct appropriate SCEs to the secondary program by changing the career pointers.

UNDERGRADUATE PROGRAMS

All SCEs point to both programs.

GRADUATE AND PROFESSIONAL PROGRAMS

SCEs point to the appropriate program, primary or secondary, based on matching the school of the SCE (or course) to the school of the program.

If the school of the course does not match either program, the pointer is set to N (no career).

If the course number is less than 400, the pointer is set to N (no career).

In dual-degree programs, all courses appear on BOTH transcripts. Courses that are not for credit in a given program appear with the credit value in parentheses.

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